Agenda

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Special BCC Meeting

Meeting Date:	08/27/2020
Issue: Accenture's Report on the Strategic Organizational Assessment of Escambia County's Procurement Processes
From:	Janice Gilley
Department:	County Administrator's Office
CAO Approval:

Information

RECOMMENDATION:

Recommendation Concerning Accenture's Report on the Strategic Organizational Assessment of Escambia County's Procurement Processes - Janice P. Gilley, County Administrator

That the Board discuss Accenture’s Report on the Strategic Organizational Assessment of Escambia County’s Procurement Processes. Jim Bard, a Principal Director in Accenture’s Public Service Industry in North America, will address the Board and provide an overview and summary of the Procurement Assessment for Escambia County.

BACKGROUND:

At the March 5, 2020, BCC Meeting, the Board authorized the County Administrator to sign a Contract with Accenture Consulting to perform a Strategic Organizational Assessment of County Procurement Processes.

Escambia County’s Purchasing Department has been experiencing a heavy workload, they have had difficulty attracting and retaining experienced staff, and they have been challenged to maintain timeliness with the incoming requests for procurement services from other County Departments. As a result, the Purchasing Department’s increased workload and backlog of services has slowed the desired timeline for many County projects. This Strategic Organizational Assessment of County Procurement Processes provides a complete analysis of procurement operations, policies and procedures, staff resources, eProcurement technology, Pcard systems, and Small Business and Minority/Woman Owned Business programs.

During Accenture’s assessment process, the consultants:

Analyzed 165,428 lines of payment data,
Reviewed 178 vendor survey responses,
Reviewed 187 project timelines,
Reviewed 1,684 purchase orders, and
Interviewed 20 County staff, one Commissioner, and one minority Chamber of Commerce representative.

The findings of this Assessment identified 110 opportunities for improvement across the people, process, technology, and policy dimensions, and categorized these opportunities by estimated Size of Benefit and Level of Effort to Implement.

BUDGETARY IMPACT:

General Fund (001), 110201 (BCC Non-Departmental)

LEGAL CONSIDERATIONS/SIGN-OFF:

The County Attorney’s Office reviewed and approved the Contract with Accenture.

PERSONNEL:

No additional impact to personnel with the Recommendation.

POLICY/REQUIREMENT FOR BOARD ACTION:

Board Policy II.A.

IMPLEMENTATION/COORDINATION:

County Administration will manage this project.

Attachments
Escambia County Procurement Assessment