|
Back to Calendar
Return
|
| |
County Administrator's Report 9. 31.
|
| BCC Regular Meeting |
Budget & Finance Consent |
|
|
|
| RECOMMENDATION: |
Recommendation Concerning the Award of a Lease Agreement for Two Copiers for Corrections - William R. Powell, Director of Corrections through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Authorize the use of the County's current Agreement, PD 18-19.101 Corrections Copiers, to be the basis for a new Lease Agreement with Copy Products Company d/b/a CPC Office Technologies, for two copiers, supplies, and maintenance, for a period of 60 months, at a monthly lease amount of $148.96, with the cost of copies being billed at $0.059 per page for black and white copies. These units do not allow for color copies. The estimated total cost of the lease for both units is $8,937.60; and
B. Authorize the County Administrator to sign the documents related to this lease.
| Vendor |
Funding |
Amount |
Total |
| Copy Products Company d/b/a CPC Office Technologies |
Fund 001, General Fund;
Cost Center 290307, Pre-Trial Release;
Object Code 56401, Machinery and Equipment |
$4,468.80 |
$8,937.60 |
Fund 114, Misdemeanor Probation;
Cost Center 290306, Pre-Trial Diversion;
Object Code 56401, Machinery & Equipment |
$4,468.80 |
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Lease Agreement
- Original Agreement Fully Executed
|
| BACKGROUND: |
On January 7, 2020, the Board awarded an Agreement to Copy Products Company d/b/a CPC Office Technologies that allowed the County to purchase or lease additional quantities of a set list of copiers for a period of one year from the date of the Bid Opening, which occurred on September 16, 2019.
This Recommendation is for a stand-alone Lease and Maintenance Agreement for a copier make and model that was part of the original Agreement. The new Lease and Maintenance Agreement will begin upon delivery, and extend for a period of 60 months. Review of the provided Lease and Maintenance Agreement will show that while this is a stand-alone Agreement, the Terms and Conditions of the lease, as well as the pricing for copies, which covers the maintenance and supplies, are based on the original Agreement. |
| BUDGETARY IMPACT: |
Fund 001, General Fund; Cost Center 290307, Pre-Trial Release; Object Code 56401, Machinery and Equipment
Fund 114, Misdemeanor Probation; Cost Center 290306, Pre-Trial Diversion; Object Code 56401, Machinery & Equipment |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Lease Agreement was prepared by Copy Products Company d/b/a CPC Office Technologies and Senior Assistant County Attorney Kristin Hual. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Agreement and the Purchase Order. The Corrections Department will be the Contract Administrator for this Agreement. |
|
|
|
|