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  County Administrator's Report     9. 22.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 09/24/2020  
Issue:    Approval to Issue Fiscal Year 2020/2021 Purchase Orders in Excess of $25,000
From: Cassie Boatwright
Department: Facilities Management  
CAO Approval:
RECOMMENDATION:
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000, for the Facilities Management Department - Cassie C. Boatwright,  Facilities Management Department Director

That the Board, for the Fiscal Year 2020/2021, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements, and/or annual maintenance and repair requirements for the Facilities Management Department, as follows:
 
  Vendor/Contractor Amount Contract Number
A. Blue Arbor, Inc.
Vendor Number:  023818
Temporary Labor Services

Fund:  001 (General)
Cost Center:  310202 (Facilities Management/Custodial)
Amount:  $135,000

Fund:  001 (General)
Cost Center:  310203 (Facilities Management/Maintenance)
Amount:  $44,096		 $179,096 PD 17-18.055
B. American Facility Services, Inc.
Vendor Number:  012106
Contract Custodial Services for County Buildings
(Custodial Services Contract is currently out for bid,
this will cover custodial services until a Notice to Proceed
is issued for the new Contract.)

Fund: 001 (General)
Cost Center: 310202 (Facilities Management/Custodial)
Amount: $150,000

Fund: 501 (Internal Service)
Cost Center: 150112 (Employee Health Clinic/Custodial)
Amount: $5,000		 $155,000 PD 17-18.014
C. Republic Services, Inc.
Vendor Number: 420244
Contract Refuse and Recycling Dumpster Services

Fund: 001 (General)
Cost Center:  310203  (Facilities Management/Maintenance)
Amount: $188,000

Fund: 501 (Internal Service)
Cost Center: 150112 (Employee Health Clinic/Maintenance)
Amount: $2,200

Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $12,750
 		 $202,950 PD 16-17.074
D. W. W. Grainger, Inc.
Vendor Number: 072015
Blanket Purchase Order for Repair and Maintenance
Parts and Services

Fund:  001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $60,000
 		 $60,000 Blanket Purchase
Order
Sourcewell Cooperative
121218-WWG
E. Engineered Cooling Services, Inc.
Vendor Number: 051168
Contract Central Energy Plant Maintenance Services

Fund: 001 (General)
Cost Center:  310203  (Facilities Management/Maintenance)
Amount: $145,800

Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $13,920
 		 $159,720 PD 17-18.089
F. Otis Elevator Company
Vendor Number: 150400
Contract Elevator Maintenance Services &
Repairs Outside of Contract 

Fund: 001 (General)
Cost Center:  310203  (Facilities Management/Maintenance)
Amount: $47,300

Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $2,920		 $50,220 PD 17-18.091
G. Baker Distributors Company, LLC
Vendor Number: 020514
Blanket Purchase Order for Repair and Maintenance
Parts and Services

Fund: 001 (General)
Cost Center:  310203 (Facilities Management/Maintenance)
Amount: $25,000		 $25,000 Blanket Purchase
Order
H. Coastal Generator, Inc.
Vendor Number: 033751
Preventative Maintenance Service Contract and Repairs

Fund: 001 (General)
Cost Center:  310203 (Facilities Management/Maintenance)
Amount: $53,350		 $53,350 PD 18-19.087
I. Lynn A. Berky, Inc. DBA Johnstone Supply
Vendor Number: 100312
Blanket Purchase Order for Repair and Maintenance
Parts and Services

Fund: 001 (General)
Cost Center:  310203  (Facilities Management/Maintenance)
Amount: $30,000

Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $3,000
 		 $33,000 Blanket Purchase
Order
J. Lott Enterprises DBA Pure Air Filter Sales & Services
Vendor Number: 121296
Blanket Purchase Order Filters

Fund: 001 (General)
Cost Center:  310203  (Facilities Management/Maintenance)
Amount: $30,000

Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $4,500		 $34,500 PD 16-17.029
K. Lowes Home Centers Inc.
Vendor Number: 121301
Blanket Purchase Order for Repair and Maintenance
Parts and Services

Fund: 001 (General)
Cost Center:  310203  (Facilities Management/Maintenance)
Amount: $57,000

Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $3,000		 $60,000 Blanket Purchase
Order
OMNIA Cooperative
R192006
L. Mathes Electric Supply Co. Inc.
Vendor Number: 131725
Blanket Purchase Order for Repair and Maintenance
Parts and Services

Fund: 001 (General)
Cost Center:  310203 (Facilities Management/Maintenance)
Amount: $35,000

Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $3,000		 $38,000 Blanket Purchase
Order
M. Pensacola Winsupply Co., Inc.
Vendor Number: 163255
Blanket Purchase Order for Repair and Maintenance
Parts and Services

Fund: 001 (General)
Cost Center:  310203  (Facilities Management/Maintenance)
Amount: $50,000

Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $2,000		 $52,000 Blanket Purchase
Order
N. Dees Paper Co., Inc.
Vendor Number: 040515
Blanket Purchase Order Custodial Supplies & Equipment

Fund: 001 (General)
Cost Center:  310202 (Facilities Management/Custodial)
Amount: $36,000		 $36,000 Blanket Purchase
Order
Corrections PD 18-19.041
 
BACKGROUND:
Issuance of these Purchase Orders during the first week of October 2020 is necessary to ensure continuity of mission critical services provided by the Board of County Commissioners to the citizens of Escambia County through the Facilities Management Department. Allocations for these expenditures are included in the proposed budget for Fiscal Year 2020/2021 for consideration by the Board at its public hearings to be held in September. Issuance of the Purchase Orders is dependent upon adoption of the proposed Fiscal Year 2020/2021 budget at the second public hearing, scheduled for September 22, 2020.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2020/2021 Budget, as listed in the Recommendation table.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
N/A
Attachments
No file(s) attached.

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