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County Administrator's Report 9. 17.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Award of a Purchase Order for Four Remounts to Halcore Group, Inc., in Excess of $25,000, for the Public Safety Department - Jason Rogers, Public Safety Department Director
That the Board take the following action:
A. Authorize the use of the Houston-Galveston Area Council (HGAC) Cooperative Agreement - Professional Ambulance Sales & Services - Public Service - 18-00479; and
B. Award and authorize the County Administrator to sign a Purchase Order, in excess of $25,0000, for Four Remounts to Halcore Group, Inc., in the total amount of $923,688. The quoted cost of remounting an older box to a new chassis is quoted at $230,922 per truck, with a savings of $72,253 per truck as compared to the purchase of a new ambulance.
| Vendor |
Amount |
Contract/Description |
Halcore Group Inc.,
DBA Horton Emergency Vehicles
Vendor Number: 416682
(4) Ambulance Remounts
Fund: 353 (LOST IV)
Cost Center: 330434 |
$923,688 |
HGAC- AM10-18
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[Funding: Fund 353, LOST IV, Cost Center 330434, Public Safety, Expense Account 56401, Machinery & Equipment, Project 19PS0729] |
| BACKGROUND: |
Issuance of this Purchase Order is necessary to ensure continuity of mission critical services by the Board of County Commissioners to the citizens of Escambia County through the Public Safety Department.
If approved, EMS woud remount 4 ambulances that have been identified with high mile hours and overall declining condition.
| Asset Number |
Unit Number |
Mileage |
Hours |
Year |
| 60152 |
15 |
196,477 |
14,760 |
2013 Navistar 603-1 |
| 57747 |
29 |
347,654 |
26,381 |
2007 Navistar 603-1 |
| 57748 |
28 |
341,141 |
25,153 |
2007 Navistar 603-1 |
| 58003 |
30 |
340,354 |
28,054 |
2007 Navistar 603-1 |
There are several benefits of remounting older trucks verses buying newer units. The main reason is cost savings. The cost of a medium duty ambulance last year was $303,175 per truck. This is projected to rise with the increased cost of chassis and materials. The quoted cost of remounting an older box to a new chassis is quoted at $230,922 per truck, with a savings of $72,253 per truck.
Remounting trucks allows EMS to add several new features to assist with the new and existing safety concerns to include, but not limited to, updating the standard safety options bringing them to today’s standards. These options would include installing the HOPS safety belt system, full air bag system, UV decontamination in the HVAC system, and a stronger vent system. The remounts would also include the following feateures: 360-camera system, oxygen tank lift system, sharps container restraint, crash rated suction canisters, and crash test rated defibrillator mounts.
James Higdon, Road Operations Division Manager, has reviewed the Contract for accuracy.
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| BUDGETARY IMPACT: |
| Funding: Fund 353, LOST IV, Cost Center 330434, Public Safety |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Escambia County, FL Code of Ordinances, Chapter 46, Article II, Purchase and Contracts. Per the guidance received at the October 3, 2019, Board Meeting, all purchases over $25,000 must have BCC approval. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue a Purchase Order. |
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