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  County Administrator's Report     9. 13.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 09/24/2020  
Issue:    Approval to Issue Fiscal Year 2020-2021 Purchase Orders in Excess of $25,000
From: Pat Johnson
Department: Waste Services  
CAO Approval:
RECOMMENDATION:
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000, for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director

That the Board approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, for the Fiscal Year 2020-2021, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Waste Services Department as follows: 

 
   Vendor/Contractor  Amount Contract Number
A. Auto, Truck & Industrial Parts & Supply, Inc.
Vendor Number: 015006
Lubrication Products, Anti-freeze
and Brake Fluid

Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations)		 $50,000 PD 18.19.038
BCC 06-20-19
Renewal BCC 07-02-20
B. Beard Equipment Company
Vendor Number: 022300
Proprietary parts and repairs for 
John Deere Equipment

Fund: 401 Solid Waste Fund
Cost Center: 230304 (EEQ)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations)		 $50,000 Original Equipment Manufacturer (OEM)
C. Blue Arbor Staffing & Employee
Screening, Inc.
Vendor Number: 023818
Employment Services, Term

Fund: 401 Solid Waste Fund
Cost Center: 230301 (Administration)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations)		 $238,490 PD 17-18.055
BCC 08-02-18;
Renewal BCC 08-15-19
Renewal BCC 08-06-20
Exp: 08-16-21
D. Bridgestone Americas, Inc.
d/b/a Southern Tire Mart, LLC.
Vendor Number: 426199
Repairs and Maintenance

Fund: 401 Solid Waste Fund
Cost Center: 230301 (Administration)
Cost Center: 230304 (EEQ)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations)		 $135,000 FL Sheriff's Assoc.
FSA 19-TRS21.0
06/03/19 - 02/28/22
E. CSG Forte Payments, Inc.
Vendor Number: 425811
Credit Card Processing Fees

Fund: 401 Solid Waste Fund
Cost Center: 230314 (Operations)		 $50,000 Annual allocation to pay credit card processing fees for transactions at Perdido Landfill
F. D&D Welding & Design, Inc.
Vendor Number: 040138

Fund: 401 Solid Waste Fund
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations)		 $105,000 Annual allocation for repairs/maintenance of walking floor trailers
G. Gulf City Body & Trailer Works, Inc.
Vendor Number: 072460

Fund: 401 Solid Waste Fund
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations)		 $30,000 Annual allocation for repairs/maintenance of walking floor trailers
H. Gulf Coast Environmental Contractors, Inc.
Vendor Number: 072500
Repairs and Maintenance
Large Machine Mowing Perdido Landfill 

Fund: 401 Solid Waste Fund
Cost Center: 230314 (Operations)		 $70,000 PD 17-18.051
Renewal BCC: 10-03-19
2nd Renewal Pending
I. LFG Technologies, Inc.
Vendor Number: 120081
Other Contractual Services and
Repairs and Maintenance
For Gas to Energy System

Fund: 401 Solid Waste Fund
Cost Center: 230308 (Gas to Energy)		 $100,000 PD 07-08.111
5YR Operations
& Maintenance
Agreement Extended by
BCC 05-15-14
J. Little Tire Hauling
Vendor Number: 121162
Tire Recycling and Disposal Services

Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling)		 $75,000 PD 18-19.108
BCC Approved 11-07-19
K. Perma Fix of Florida, Inc.
Vendor Number: 422111
Other Contractual Services
Collection and Disposal Household
Hazardous Waste

Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling)		 $200,000 PD 18-19.010
BCC 02-07-19
Renewal BCC 05-07-20
L. SETCO, Inc.
Vendor Number: V0000393
Solid Rubber Tires for 966 Loaders

Fund: 401 Solid Waste Fund
Cost Center: 230307 (Transfer Station)		 $88,000 FL Sheriff's Assoc
FSA 19-TRS21.0
06/03/19 - 02/28/22
M. Thompson Tractor
Vendor Number: 201640
Repairs and Maintenance/Rentals

Fund: 401 Solid Waste Fund
Cost Center: 230304 (EEQ)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230308 (Gas to Energy)
Cost Center: 230309 (Closed Landfills)
Cost Center: 230314 (Operations)
Cost Center: 230315 (Projects)
Cost Center: 230316 (Saufley Landfill)		 $710,000 Original Equipment Manufacturer (OEM)
N. Ward International
Vendor Number: 230582
Proprietary Parts/Repairs for 
International Vehicles

Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations)		 $65,000  Original Equipment Manufacturer (OEM)
O. Ziel Scale
Vendor Number: 250185
Repair/Maintenance of Scales

Fund: 401 Solid Waste Fund
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations)		 $40,000 PD 18-19.112
BCC Approved 12-05-19
P. Award Purchase Orders for Continuing Professional Services - Environmental Compliance; Sanitary Engineers ($100,000 per vendor)

Fund 401 Solid Waste Fund
Cost Center: 230301 (Administration)
Cost Center: 230304 (EEQ)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230308 (Gas to Energy)
Cost Center: 230309 (Closed Landfills)
Cost Center: 230314 (Operations)
Cost Center: 230315 (Projects)
Cost Center: 230316 (Saufley Landfill)

1. Jones Edmunds & Associates, Inc.
Vendor Number: 100699
2. HDR Engineering Inc
Vendor Number: 080064
3. Geosyntec Consultants
Vendor Number: 071236
4. Stearns, Conrad & Schmidt Consulting
Vendor Number: 190025
5. Innovative Waste Consulting Services, LLC
Vendor Number: 090676		 $500,000 PD 02-03.79
 
Q. General Paving and Drainage Contract
Paving and Drainage Projects

Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230308 (Gas to Energy)
Cost Center: 230309 (Closed Landfills)
Cost Center: 230314 (Operations)
Cost Center: 230315 (Projects)
Cost Center: 230316 (Saufley Landfill)

1.  Allsouth Construction Services, LLC
Vendor Number: 420550
2.  B&W Utilities, Inc.
Vendor Number: 420661
3.  Chavers Construction, Inc.
Vendor Number: 032335
4.  Gulf Atlantic Constructors, Inc.
Vendor Number: 843895  
5.  Gulf Marine Construction, Inc.
Vendor Number: 072896
6.  Heaton Brothers Construction Company, Inc.
Vendor Number: 081314
7.  J. Miller Construction, Inc.
Vendor Number: 133404
8.  Midsouth Paving, Inc.
Vendor Number: 133305
9.  Panhandle Grading & Paving, Inc.
Vendor Number: 160114
10. Principle Properties, Inc.
Vendor Number: 420785
11. Roads, Inc. of NWF
Vendor Number: 182328         
12. Site and Utility, LLC
Vendor Number: 420683
13. Utility Service Company, Inc.
Vendor Number: 211593		 $600,000 PD 16-17.081
BCC 11-30-17;
Renewed 12-01-18
BCC 12-06-18
Renewed 12-01-19
BCC 12-05-19
R. Roadway Materials Pricing Agreement

Fund: 401 Solid Waste Fund
Cost Center: 230309 (Closed Landfills)
Cost Center: 230314 (Operations)
Cost Center: 230315 (Projects)
Cost Center: 230316 (Saufley Landfill)

1. Roads, Inc. of NWF
Vendor Number: 182328
2. Panhandle Grading and Paving, Inc.
Vendor Number: 160114
3. Midsouth Paving, Inc.
Vendor Number: 133305		 $350,000 PD 17-18.096
BCC 11-01-18
Renewal BCC 02-20-20

[Funding: Funds are available in the Fiscal Year 2020/2021 Budget under Solid Waste Fund 401, in the following Cost Centers: 230301- Administration; 230304 – Environmental Quality; 230306 – Recycling; 230307-SW Transfer Station; 230308 - Landfill Gas to Energy; 230309 – SW Closed Landfills; 230314 – SW Operations; 230315 – Projects; and 230316 – Saufley Landfill]
BACKGROUND:
The issuance of these Purchase Orders during the first week of October 2020, provides funding for services and activities associated with Environmental Compliance and the operation of the Perdido Landfill and the Palafox Transfer Station by the Waste Services Department on behalf of the Board of County Commissioners, to the citizens of Escambia County for Fiscal Year 2021.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2020/2021 Budget under Solid Waste Fund 401, in the following Cost Centers: 230301- Administration; 230304 – Environmental Quality; 230306 – Recycling; 230307-SW Transfer Station; 230308 - Landfill Gas to Energy; 230309 – SW Closed Landfills; 230314 – SW Operations; 230315 – Projects; and 230316 – Saufley Landfill.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Waste Services Department has coordinated with the Office of Management and Budget, and will work with Purchasing Office Staff to prepare Purchase Orders as needed.
Attachments
Auto Truck Industrial Parts & Supply
Blue Arbor Staffing & Employee
Bridgestone Americas_FL Sheriffs Assoc
CSG Forte Payments
Gulf Coast Environmental Contractors
LFG Technologies
Little Tire Hauling
Perma Fix of Florida
SETCO_FL Sheriffs Assoc
Ziel Scale
General Paving & Drainage
Roadway Materials Pricing

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