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County Administrator's Report 11. 4.
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| BCC Regular Meeting |
Discussion |
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| RECOMMENDATION: |
Recommendation Concerning a Discussion Exercising the First of Two Possible One-Year Renewal Periods for PD 16-17.068, Re-Solicit Operator for Paratransit Services - Tonya Ellis, Mass Transit Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board discuss the first of two possible one-year renewals for PD 16-17.068, Re-Solicit Operator for Paratransit Services, between Escambia County and Innovative Transport & Logistics Solutions, LLC, for a term of 12 months effective October 1, 2020, per the terms and conditions approved by the Board August 17, 2017.
Year 4
Per Trip rate, which includes a minimum living Wage of $11.23 for all employees, Ambulatory trip rate of $31.04, Wheelchair trip rate of $43.82; In the amount of $2,970,051.33, based on 75% Ambulatory trips and 25% Wheelchair trips. The terms of Contract PD 16-17.068 include Escambia County paying fuel costs for the contractor. In Fiscal Year 2019, the total cost of fuel paid by Escambia County under this Contract totaled $213,297.17.
| Vendor/Contractor |
Funding |
Amount |
Contract Number |
Innovative Transport & Logistics Solutions,
LLC |
Fund 104, Mass Transit, Cost Center 320406, Object Code 53405/53416 |
$2,970,051.33 |
PD 16-17.068 |
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
• Original Agreement |
| BACKGROUND: |
The legal advertisement for this Request for Proposal was advertised in the Pensacola News Journal on Friday, June 23, 2017. The Contract was approved by the Board on September 26, 2017.
During the term of Contract PD 16-17.068 there has been two Amendments to the Contract and one Amendment to the Lease Agreement. At the October 3, 2019, Board meeting, an Amendment to the Contract was approved by the Board to add additional language to Article XI Uniform Requirements. At the same Board meeting, an Amendment to the Lease Agreement was approved to add missing Title VI language. The Board voted to pay the contractor an additional $200,000 over and above the agreed Contract, as a contribution to the contractors increased insurance costs, at the December 5, 2019, Board Meeting. The Lease Agreement covers a minimum of 10 vehicles to be provided by Escambia County. Currently there are 24 County owned vehicles leased to the contractor for $1 per year.
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| BUDGETARY IMPACT: |
| Vendor/Contractor |
Funding |
Amount |
Contract Number |
Innovative Transport & Logistics Solutions,
LLC |
Fund 104, Mass Transit, Cost Center 320406, Object Code 53405/53416 |
$2,970,051.33 |
PD 16-17.068 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Mass Transit Department will administer PD 16-17.068, Re-Solicit Operator for Paratransit Services, while the Office of Purchasing will issue the Purchase Orders. |
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