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1. |
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Call to Order.
Please turn your cell phone to the vibrate, silence, or off setting.
The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board. |
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2. |
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Invocation – Commissioner May. |
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3. |
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Pledge of Allegiance to the Flag. |
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4. |
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Are there any items to be added to the agenda?
Recommendation: That the Board adopt the agenda as prepared (or duly amended). |
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5. |
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Commissioners’ Forum. |
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6. |
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Presentation - Presentation of a Plaque of Appreciation to the Board of County Commissioners by RADM Don Quinn, USN, Ret., from the USS Tripoli Commissioning Committee. |
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7. |
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Written Communication |
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18463
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August 4, 2020, email communication from new owner, Lon Andrew Enkey, requesting interest on the Environmental Code Enforcement Lien be waived.
Recommendation: That the Board review and consider the lien relief request made by Lon Andrew Enkey, new owner of the property, against 922 Rentz Avenue.
On August 21, 2014, the Board amended the "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" policy, Section III, H2. Staff was instructed to review all requests for forgiveness of Environmental (Code) Enforcement Liens to determine if the request met the criteria for forgiveness and allowing the County Administrator to act on the Board's behalf if set criteria are met.
After reviewing the request for forgiveness of liens, staff made the determination that the request does not fall within the criteria that would allow the County Administrator to act on the Board's behalf and grant relief, in accordance with the Board's Policy, Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens' Policy, Section III, H2.
Owner Lon Andrew Enkey is willing to pay the original lien amount if the Board will release the interest amount that has accrued over the years on the original lien amount. |
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8. |
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Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?
Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule. |
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9. |
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Reports: |
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CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110
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I. Consent Agenda |
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1. |
18562
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Recommendation Concerning Acceptance of TDT Collection Data for the July 2020 Returns Received in August 2020
That the Board accept, for filing with the Board’s Minutes, the Tourist Development Tax (TDT) Collections Data for the July 2020 returns received in the month of August 2020, as prepared by the Finance Department of the Clerk and Comptroller’s Office; this is the eleventh month of collections for the fiscal year 2020; total collected for the month of July 2020 returns was $1,837,271.85; this is a 9.39% decrease from July 2019 returns; total collections year to date are 20.43% less than the comparable time frame in Fiscal Year 2019. |
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2. |
18535
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Recommendation Concerning Uncollectible Bad Debt Write-Off
That the Board adopt, and authorize the Chairman to sign, the Resolution authorizing the write-off of $3,573.30 of returned checks and accounts receivable in various funds of the County that have been determined to be uncollectible bad debts. |
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3. |
18559
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Recommendation Concerning Disposition of Records
That the Board approve Records Disposition Document No. 724, for disposition of Board of County Commissioners' Records, Item 32, Minutes: Official Meetings, for the period of September 1, 2019, through February 29, 2020, in accordance with State Retention Schedule GS1, since the permanent records have been digitally imaged. |
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4. |
18577
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Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office
That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:
A. Approve the Minutes of the Special Board Meeting held August 27, 2020;
B. Accept, for filing with the Board's Minutes, the Reports of the Agenda Work Session and the Gary Sansing Public Forum held September 3, 2020;
C. Approve the Minutes of the Regular Board Meeting held September 3, 2020;
D. Approve the Minutes of the Attorney-Client Session held September 8, 2020; and
F. Approve the Minutes of the First Public Hearing of the Board of County Commissioners Regarding the Fiscal Year 2020/2021 County-Wide Budget held September 8, 2020. |
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GROWTH MANAGEMENT REPORT |
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I. Action Item |
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1. |
18484
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Recommendation Concerning Final Plat Preserve at Deer Run, Phase Two, Permit # 20072890PSD-FP
That the Board take the following action concerning recording of Preserve at Deer Run, Phase Two, a 109-lot private subdivision located in the Beulah Community, lying west of Beulah Road (State Road 99) and south of Interstate 10. The property is owned and developed by D.R. Horton, Incorporated. Prior to recording, the County Surveyor and the Clerk of the Circuit Court must sign the Final Plat as set forth in Section 2-5.7, of the Escambia Land Development Code; also, prior to recording, the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statute:
A. Approve the final plat for recording;
B. Approve the street names “Blacktail Loop”, “James Stovall Street”, “Larry Furr Way”, “Whitetail Lane” and “Coues Drive”; and
C. Authorize the Chairman or Vice Chairman to execute an Access and Utility Easement.
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II. Consent Agenda |
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1. |
18575
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Recommendation Concerning the Scheduling of Public Hearing
That the Board authorize the scheduling of the following Public Hearing:
October 1, 2020
5:45 p.m. - A Public Hearing - Devin Farms Pit Expansion
Summary: Review and approve, modify, or deny the request of a permit for an expansion of a borrow pit located at 4478 Devine Farms Road. |
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COUNTY ADMINISTRATOR'S REPORT |
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I. Technical/Public Service Consent Agenda |
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1. |
18501
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Recommendation Concerning the Third Amendment to the Pensacola Bay Center Management Services Agreement - Janice P. Gilley, County Administrator
That the Board approve the Third Amendment to the Pensacola Bay Center Management Services Agreement (Agreement) to add a Guest Experience Plan (Plan) including, among other things, the following key performance indicators (KPI):
- Tenant food and beverage (F&B) Revenue Per-Cap - to increase overall average spend per person 5% year over year
- F&B Gross Sales – after installation of point of sale system (POS), to increase F&B gross sales by 10 % the first year, then 4% each year thereafter
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2. |
18423
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Recommendation Concerning the Request for Disposition of Property for the Facilities Management Department - Cassie C. Boatwright, Facilities Management Department Director
That the Board approve the Request for Disposition of Property Form for the Facilities Management Department for property which is described and listed on the Request Form, with reason for disposition stated. The items have been found to be of no further usefulness to the County; thus, it is requested that they be disposed of. |
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3. |
18391
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Recommendation Concerning the Request for Disposition of Property for the Development Services Department - Horace Jones, Development Services Department Director
That the Board approve the Request for Disposition of Property Form for property described and listed, for the reason stated, noting the property is no longer useful to the County and may be auctioned as surplus or disposed of properly. |
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4. |
18505
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Recommendation Concerning the Request for Disposition of Property for the Public Works Department - Wes Moreno, Public Works Department Director
That the Board approve the Request for Disposition of Property Form for the Roads and Bridges Department, for the equipment described and listed on the Request Form, with reason for disposition stated. The Request Form has been signed by all applicable authorities. |
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5. |
18534
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Recommendation Concerning the Request for Disposition of Property for the Escambia County Property Appraisers Office - Chris Jones, Escambia County Property Appraiser
That the Board approve the Request for Disposition of Property Form for the Escambia County Property Appraisers Office, for the equipment listed that has outlived its usefulness. |
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6. |
18548
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Recommendation Concerning the Request for Disposition of Property for Extension Services - Nick Simmons, County Extension Director
That the Board approve the Request for Disposition of Property Form for Extension Services, for property described and listed on the Disposition Form. The listed item has been found to be of no further usefulness to the County, thus, it is requested that said property be auctioned as surplus or disposed of properly. |
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7. |
18558
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Recommendation Concerning Request for Disposition of Property Forms for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director
That the Board approve the three Request for Disposition of Property Forms for the Waste Services Department, for property which is described and listed on the Forms, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly. |
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8. |
18563
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Recommendation Concerning the Request for Disposition of Property for the Department of Natural Resources Management - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management
That the Board approve the two Request for Disposition of Property Forms for the Department of Natural Resources Management, for property which is described and listed on the Forms, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly. |
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9. |
18410
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Recommendation Concerning the 2020 Annual Update to the Escambia County Ten-Year Transit Development Plan - Tonya Ellis, Mass Transit Department Director
That the Board take the following action:
A. Approve and adopt the 2020 Annual Update to the Escambia County Ten-Year Transit Development Plan (TDP) prepared by the Mass Transit Department, ensuring that Escambia County Area Transit services are eligible for State Transit Block Grant and other transit funding from the Florida Department of Transportation (FDOT); and
B. Direct the Mass Transit Director to provide copies of the Annual Update to FDOT and other appropriate agencies. |
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II. Budget/Finance Consent Agenda |
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1. |
18478
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Recommendation Concerning the Notice of Grant and Agreement Award from the U. S. Department of Agriculture, Natural Resources Conservation Service, in the Amount of $242,414.90, for the Pensacola Bay Nutrient Reduction Project - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management
That the Board take the following action concerning the Notice of Grant and Agreement Award for the Pensacola Bay Nutrient Reduction Project:
A. Accept and approve the Notice of Grant and Agreement Award, Cooperative Agreement of Award No. N1220CPT0010979, between the U.S. Department of Agriculture - Natural Resources Conservation Service Florida State Office and Escambia County, in the amount of $242,414.90, for the Pensacola Bay Nutrient Reduction Project; and
B. Authorize the Chairman or Vice Chairman to sign the Agreement and other future Agreement-related documents, including no cost extensions, pending Legal review and approval, without further action of the Board to complete the Project.
Agency and Funding Information |
Grant Amount |
Agreement Award Number |
U.S. Department of Agriculture
Fund 118, Gulf Coast Restoration Fund
Cost Center to be Determined at the time of Supplemental Budget Amendment |
$242,414.90 |
N1220CPT0010979 |
[Funding Source: Fund 118, Gulf Coast Restoration Fund. Cost Center to be determined at the time of Supplement Budget Amendment. NRCS agrees to reimburse 100% of all approved budget period costs incurred, up to and not exceeding total funding of $242,414.90. No County matching funds are required] |
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2. |
18547
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Recommendation Concerning General Liability, and Professional (Medical Malpractice) Insurance for the Jail, Mark Bartlett, Risk Manager - Jana Still, Human Resources Department Director
That the Board take the following action concerning insurance for the Escambia County Jail:
A. Approve the payment to USI Insurance Services, LLC, for the combined General Liability – Professional Criminal Justice Service Operations insurance policy written through AB Risk (Wholesale Broker) and issued through Public Risk Underwriters of Texas underwritten by QBE Specialty Insurance Company, for a one-month extension effective October 1, 2020, through October 31, 2020, in the amount of $42,514, with a $100,000 deductible; and
B. Approve the payment to USI Insurance Services, LLC, for the Professional Liability (Medical Malpractice) Insurance policy written through AB Risk (Wholesale Broker) and issued through Pro-Praxis Insurance and underwritten by Certain Underwriters at Lloyd’s of London, for a one-month extension effective October 1, 2020, through October 31, 2020, in the amount of $16,109, with a $75,000 deductible.
Vendor |
Funding |
Amount |
USI Insurance Services, LLC
General Liability –Professional Criminal Justice
Service Operations Insurance |
Fund 501, Internal Service Fund, Cost Center 140835,
Object Code 54501 |
$42,514 |
USI Insurance Services, LLC
Professional Liability (Medical Malpractice) Insurance |
Fund 501, Internal Service Fund, Cost Center 140835,
Object Code 54501 |
$16,109 |
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3. |
18513
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Recommendation ConcerningFlood Insurance, Mark Bartlett, Risk Manager - Jana Still, Resources Department Director
That the Board take the following action concerning flood insurance for specific County facilities:
A. Approve the issuance of a blanket Purchase Order to American Bankers Insurance Company, effective October 1, 2020, through September 30, 2021, in the amount of $32,000; and
B. Approve the issuance of a blanket Purchase Order to Hartford Fire Insurance Company, effective October 1, 2020, through September 30, 2021, in the amount of $52,000.
Vendor |
Funding |
Amount |
American Bankers insurance Company |
Fund 501, Internal Service Fund, Cost Center 140835,
Object Code 54501 |
$32,000 |
Hartford Fire Insurance Company |
Fund 501, Internal Service Fund, Cost Center 140835,
Object Code 54501 |
$52,000 |
[Funding: Fund 501, Internal Service Fund, Cost Center 140835, Object Code 54501] |
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4. |
18527
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Recommendation Concerning Workers’ Compensation Insurance Renewal, Mark Bartlett, Risk Manager - Jana Still, Human Resources Department Director
That the Board approve the payment to the Florida Municipal Insurance Trust for the Workers’ Compensation Insurance renewal for Escambia County, effective October 1, 2020, through September 30, 2021, in the amount of $1,234,319, with a $100,000 per occurrence deductible.
The renewal premium represents a $190,722 decrease from last year’s premium.
Vendor |
Funding |
Amount |
Florida Municiple Insurance Trust |
Fund 501, Internal Service Fund, Cost Center 140834,
Object Code 54501 |
$1,234,319 |
[Funding: Fund 501, Internal Service, Cost Center 140834, Object Code 54501] |
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5. |
18529
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Recommendation Concerning Business Auto Liability for Escambia County Area Transit, Mark Bartlett, Risk Manager - Jana Still, Human Resources Department Director
That the Board approve the payment to USI Insurance Services, LLC, for the Business Auto Insurance Policy, written through Preferred Governmental Insurance Trust (PGIT) for Escambia County Area Transit (ECAT), with a $1,000,000 auto liability limit and statutory personal injury protection, effective October 1, 2020, through September 30, 2021, in the amount of $98,039 with a $10,000 deductible.
Vendor |
Funding |
Amount |
USI Insurance Services, LLC |
Fund 501, Internal Service Fund, Cost Center
140835, Object Code 54501 |
$98,039 |
[Funding: Fund 501, Internal Service, Cost Center 140835, Object Code 54501] |
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6. |
18530
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Recommendation Concerning General Lines Insurance Agent (PD 15-16.039), Mark Bartlett, Risk Manager - Jana Still, Human Resources Department Director
That the Board take the following actions concerning General Lines Insurance Agent:
A. Approve the utilization of the second of two possible one-year renewal periods provided for under the Agreement of June 16, 2018, (PD 15-16.039); and
B. Approve the payment to USI Insurance Services, LLC in the amount of $130,000 in accordance with PD 15-16.039, General Lines Insurance Agent, and the amended Agreement of November 16, 2017, for the period of October 1, 2020, through September 30, 2021.
Vendor |
Funding |
Amount |
USI Insurance Services, LLC |
Fund 501, Internal Service Fund, Cost Center 140835, Object Code 54501 |
$130,000 |
[Funding: Fund 501, Internal Service, Cost Center 140835, Object Code 54501] |
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7. |
18564
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Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders in Excess of $25,000, for the Corrections Department - William R. Powell, Director of Corrections
That the Board, for Fiscal Year 2020/2021, approve the issuance of blanket and/or individual Purchase Orders in excess of $25,000, based upon previously awarded contracts, contractual agreements, or annual requirements for the Corrections Department, as follows:
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Vendor/Contractor |
Amount |
Contract Number |
A. |
Attenti US, Inc
Vendor Number: 010097
Electronic Monitoring Services
Fund: 001 (General)
Cost Center: 290307 (Pre-Trial Release)
Amount: $83,702
Fund: 114 (Misdemeanor Probation)
Cost Center: 290301 (Misdemeanor Probation) Amount: $7,595 |
$91,297 |
WSCA-NASPO
Contract#00212 as provided for in PD 15-16.017 |
B. |
Drug Free Workplaces, Inc
Vendor Number: 042368
Drug Screening Services
Fund: 001 (General)
Cost Center: 290307 (Pre-Trial Release)
Amount: $20,700
Fund: 114 (Misdemeanor Probation)
Cost Center: 290301 (Misdemeanor Probation) Amount: $21,600
Fund: 114 (Misdemeanor Probation)
Cost Center: 290305 (Residential Probation) Amount: $250
Fund: 114 (Misdemeanor Probation)
Cost Center: 290306 (Pre-Trial Diversion) Amount: $450 |
$43,000 |
PD 18-19.020 |
C. |
Aramark Corporation
Vendor Number: 013778
Escambia County Jail Food Service
Fund: 001 (General)
Cost Center: 290401 (Detention)
Amount: $1,407,641
Fund: 114 (Misdemeanor Probation)
Cost Center: 290305 (Residential Probation)
Amount: $47,724 |
$1,455.365 |
PD 18-19.111 |
D. |
Baptist Hospital, Inc.
Vendor Number: 400239
Emergency Inmate Medical Care
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $840,000 |
$840,000 |
Related to Emergency
Inmate Medical Care |
E. |
Bob Barker Company, Inc.
Vendor Number: 020807
Laundry, Cleaning
Fund: 001 (General)
Cost Center: 290401 (Detention)
Amount: $62,882
Fund: 111 (Detention/Jail Commissary)
Cost Center: 290406 (Detention/Jail Commissary) Amount: $89,076 |
$151,958 |
PD 18-19.041 |
F. |
Charles Neely Corp BDA PR Chemical and Paper
Supply Vendor Number: 150532
Laundry, Cleaning and Operating Supplies
Fund: 001 (General)
Cost Center: 290401 (Detention)
Amount: $110,716
Fund: 111 (Detention/Jail Commissary)
Cost Center: 290406 (Detention/Jail Commissary)
Amount: $110,468 |
$221,184 |
PD 18-19.041 |
G. |
Diamond Drugs
Vendor Number: 041283
Inmate Pharmacy Services
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $1,507,536 |
$1,507,536 |
PD 16-17.005 |
H. |
Galls, LLC
Vendor Number: 070290
Corrections Department Uniforms
Fund: 001 (General)
Cost Center: 290401 (Detention)
Amount: $107,144
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $4,050
Fund: 175 (Transportation Trust)
Cost Center: 290202 (Care and Custody)
Amount: $30,544 |
$141,738 |
PD 18-19.048 |
I. |
George Smith
Vendor Number: 071238
Part-Time Physician Services; Inmate Medical
Fund: 001 (General) Cost Center: 290402
(Inmate Medical) Amount: $105,600 |
$105,600 |
PD 17-18.034 |
J. |
Locumtenens Holdings, LLC/Locumtenens.com, LLC
Vendor Number: 422395
Psychiatric Services; Inmate Medical
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $220,800 |
$220,800 |
PD 17-18.003 |
K. |
Renal Care Group of the Southeast
Vendor Number: 420520
Inmate Dialysis Services
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $96,000 |
$96,000 |
Related to Emergency Inmate Medical Care |
L. |
Sacred Heart Health Systems
Vendor Number: 421701
Emergency Inmate Medical Care and Lab Testing
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $458,955 |
$458,955 |
Related to Emergency Inmate Medical Care |
M. |
Walton County Sheriff’s Office
Vendor Number: 230384
Inmate Care and Custody
Fund: 001 (General)
Cost Center: 290401 (Detention)
Amount: $2,176,200
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $40,000 |
$2,216,200 |
Agreement BCC Approved 07/06/2017
Amended 5/21/2020 to extend to 7/9/21 |
N. |
The Merchants Company
Vendor Number: 132992
Food Service Supplies; Escambia County Work Annex
Fund: 175 (Transportation Trust)
Cost Center: 290202 (Care and Custody)
Amount: $85,000
Fund: 111 (Detention/Jail Commissary)
Cost Center: 290406
Amount: $5,000 |
$90,000 |
PD 16-17.024 |
O. |
Sysco Gulf Coast, Inc.
Vendor Number: 196366
Food Service Supplies; Escambia County Work Annex
Fund: 175 (Transportation Trust)
Cost Center: 290202 (Care and Custody)
Amount: $55,000 |
$55,000 |
PD 16-17.024 |
P. |
Charm-Tex, Inc.
Vendor Number: 422063
Inmate Care and Custody
Fund: 111 (Detention/Jail Commissary)
Cost Center: 290406 (Detention/Jail Commissary)
Amount: $25,000 |
$25,000 |
PD 18-19.041 |
Q. |
Copy Products Company/CPC Office Technologies
Vendor Number: 425634
Copier Rentals
Fund: 001 (General)
Cost Center: 290401 (Detention)
Amount: $42,687 |
$42,687 |
PD18-19.101 |
R. |
Office Depot Inc Acct #29876592
Vendor Number: 150112
Office Supplies/Program Supplies
Fund: 001 (General)
Cost Center: 290401 (Detention)
Amount: $30,000
Fund 111: (Detention/Jail Commissary)
Cost Center: 290406 (Detention/Jail Commissary)
Amount: $3,500 |
$33,500 |
Omnia Partners City of Tamarc
Contract #19-12R |
S. |
Quill Corporation
Vendor Number: 180125
Office Supplies
Fund: 001 (General)
Cost Center: 290401 (Detention/Jail Commissary)
Amount: $30,000 |
$30,000 |
Blanket Purchase Order |
T. |
Tech Care X-Ray LLC
Vendor Number: 200746
Inmate X-Ray Services
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $49,200 |
$49,200 |
Related to Emergency Inmate Medical Care |
U. |
Medline Industries Inc
Vendor Number: 420204
Medical Supplies
Fund: 001 (General)
Cost Center: 290402 (Inmate Medical)
Amount: $36,000 |
$36,000 |
#MMS2000161 |
V. |
Escambia County School Board
Vendor Number: 051507
Inmate Welding Program
Fund 111: (Detention/Jail Commissary)
Cost Center: 290406 (Detention/Jail Commissary)
Amount: $32,830 |
$32,830 |
Memorandum of Understanding |
W. |
Dynamic Security, Inc.
Vendor Number: 196295
Security Services
Fund: 001 (General)
Cost Center: 290307 (Pre-Trial Release)
Amount: $30,480 |
$30,480 |
PD 15-16.051 |
X. |
Supreme Paper Supplies Inc.
Vendor Number: 196295
Office Supplies Work Annex
Fund: 175 (Transportation Trust)
Cost Center: 290202 (Care and Custody)
Amount: $31,500 |
$31,500 |
Blanket Purchase Order |
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8. |
18573
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Recommendation Concerning a Change Order to Purchase Order 200784 to Florida Blue - Jana Still, Human Resources Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order, in excess of $25,000, adding funds to pay the health claims through the end of the fiscal year:
Department: |
Human Resources |
Division |
Benefits |
Type |
Addition |
Amount |
$3,100,000 |
Vendor |
Florida Blue |
Purchase Order |
200784 |
Change Order |
1 |
Original Award Amount |
$22,700,000 |
Cumulative Amount of Change Orders Through This Change Order: |
$3,100,000 |
New Purchase Order Total |
$25,800,000 |
Funding Source: Fund 501, Internal Service Fund, Cost Center 150108, Object Code 53401
An increase to the purchase order of $3.1 million is needed to fund remaining anticipated insurance expenses for the fiscal year. There is a budget balance of $700,000 remaining in the account leaving a budget shortfall of $2.4 million which has been requested on the subsequent SBA agenda item.
The County has incurred unprecedented claims costs for the year 2020. In addition to the unanticipated COVID related costs, for March through June there were eighteen claimants that accounted for $1,1839,206 in claims which is 22.1% of the total claims cost. A number of these claims are acute one-time claimants and several of them have predictive costs. There has been a significant increase in drug utilization since last year, with Cancer and Diabetes being the primary conditions driving the pharmacy costs. During the first four months of the fiscal year, the number of specialty drug claims increased 42%, from 81 claims to 115 claims. As a result, specialty drug costs increased 66% from $441,000 to $735,000. Additionally, the claims for the month of July were high due to the resumption of elective surgeries. The amount requested for this change order is to cover the 2020 projected costs.
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9. |
18533
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Recommendation Concerning Supplemental Budget Amendment #211, Health Insurance Costs, Jana Still, Human Resources Department Director - Amber McClure, Chief Budget Officer, Management and Budget Services
That the Board adopt the Resolution approving Supplemental Budget Amendment #211, to fund the increase requested on the Agenda Item related to Purchase Order 200784 to Florida Blue. This amendment will increase the budget by $2,407,000 to cover the health insurance costs. The total increase to the purchase order is $3.1 million to fund remaining anticipated insurance expenses for the fiscal year. There is a budget balance of $700,000 remaining in the health insurance expense account leaving a budget shortfall of $2.4 million. The increased expense will be covered by pharmacy rebates of $703,000 collected during Fiscal Year 2020, and an additional allocation of health insurance expense to BCC departments of $1,704,000. Projected Fiscal Year personnel savings are sufficient to cover this allocation of health insurance expense.
Fund Number |
Fund Name |
Revenue Code |
Revenue Title |
Amount |
501 |
Internal Service Fund |
341245 |
BC/BS Rebate |
703,000 |
501 |
Internal Service Fund |
341206 |
SFF Employee Group Health |
1,704,000 |
Total |
|
|
|
$2,407,000 |
Fund Number |
Cost Ctr. No. |
Cost Center Title |
Account Code |
Account Title |
Amount |
501 |
150108 |
Health |
53401 |
Other Contractual Services |
703,000 |
501 |
150108 |
Health |
53401 |
Other Contractual Services |
1,704,000 |
Total |
|
|
|
|
$2,407,000 |
|
|
|
|
|
10. |
18557
|
Recommendation Concerning Escambia Community Clinics, Inc.'s Participation in the Agency for Health Care Administration's Low Income Pool - Amber M. McClure, Chief Budget Officer
That the Board approve and authorize the Chairman to sign the Low Income Pool Letter of Agreement between Escambia County Board of County Commissioners on behalf of Escambia Community Clinics, Inc. (ECC), d/b/a Community Health Northwest Florida, Inc., and the State of Florida, Agency for Health Care Administration, allowing the ECC to participate in the Agency for Health Care Administration's Low Income Pool, in an amount not to exceed $414,750.
The Letter of Agreement will allow the ECC, to participate in the Agency for Health Care Administration's (AHCA) Low Income Pool, which will provide matching funds to ECC for the costs of uncompensated charity care for low-income individuals who are uninsured. The County will send AHCA $414,750, and AHCA will return to ECC a total of $613,465. |
|
|
|
|
11. |
18567
|
Recommendation Concerning a Change Order to Blue Arbor for Temporary Labor Services - Todd Humble, Library Services Director
That the Board approve and authorize the following Change Order #3 to Blue Arbor adding funds to continue staffing services for the rest of the Fiscal Year.
Department: |
Library Services |
Type of Change Order: |
Addition |
Change Amount: |
$44,000 |
Vendor: |
Blue Arbor |
Project Name: |
N/A |
Contract: |
PD 14-15.041 |
Purchase Order #: |
200206 |
Change Order #: |
3 |
Original Award Amount: |
$310,000 |
Cumulative Amount of COs through this Change Order: |
$44,000 |
New PO Total: |
$274,000 |
[Funding Source: Fund 113, Library Fund, Cost Center 110501, $44,000] |
|
|
|
|
12. |
18560
|
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders in Excess of $25,000 - Todd Humble, Library Services Department Director
That the Board, for Fiscal Year 2020/2021, approve the issuance of blanket and/or individual purchase orders in excess of $25,000, based upon previously awarded contracts, contractual agreements, or annual requirements for the Library Services Department as follows:
Vendor/Contractor |
Amount |
Amount |
Contract Number |
A. |
American Facility Services
Vendor Number: 012106
Facility Cleaning Services
Fund: 113 (Library Fund)
Cost Center: 110501 (Operations-Contractual Services)
Amount: $60,000 |
$60,000 |
PD 17-18.014 |
B. |
Blue Arbor, Inc.
Vendor Number: 023818
Temporary Labor Services
Fund: 113 (Library Fund)
Cost Center: 110501 (Operations-Contractual Services)
Amount: $350,000 |
$350,000 |
PD 14-15.041 |
C. |
Dynamic Security Services, Inc.
Vendor Number: 010368
Facility Security Services
Fund: 113 (Library Fund)
Cost Center: 110501 (Operations-Contractual Services)
Amount: $42,000 |
$42,000 |
PD 15-16.051 |
D. |
Brodart
Vendor Number: 025970
Library Materials
Fund: 113 (Library Fund)
Cost Center: 110501 (Operations)
Amount: $400,000 |
$400,000 |
55101500-ACS-17-1 |
E. |
Midwest Tape
Vendor Number: 133307
Library Materials
Fund: 113 (Library Fund)
Cost Center: 110501 (Operations)
Amount: $200,000 |
$200,000 |
55101500-ACS-17-1 |
F. |
The Library Corp
Vendor Number: 420005
Fund: 113 (Library Fund)
Cost Center: 110503
(Information Systems-Repairs & Maintenance)
Amount: $36,000 |
$36,000 |
|
G. |
Amazon.com
Vendor Number: V0000007
Fund: 113 (Library Fund)
Cost Center: 110501/110502
54601 $2000.00 (Cost Center 110502/
Maintenance-Repairs & Maintenance)
55201 $37,000.00 (Cost Center 110501/
Operations-Operating Supplies)
55401 $30.00 (Cost Center 110501/
Operations-Book/Publ/Subscript/Membr)
Amount: $39,030 |
$39,030 |
|
H. |
Proquest LP
Vendor Number: 030294
Fund: 113 (Library Fund)
Cost Center: 110501
(Operations-Book/Publ/Subscript/Memb)
Amount: $27,000 |
$27,000 |
|
I. |
Panhandle Library Access Network
Vendor Number: 420117
Fund: 113 (Library Fund)
Cost Center: 110501
(Operations-Book/Publ/Subscript/Memb)
Amount: $50,000 |
$50,000 |
|
J. |
OCLC
Vendor Number: 150081
Fund: 113 (Library Fund)
Cost Center: 110501
(Operations-Book/Publ/Subscript/Memb)
Amount: $32,500 |
$32,500 |
|
|
|
|
|
|
13. |
18532
|
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000, for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director
That the Board approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, for the Fiscal Year 2020-2021, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Waste Services Department as follows:
|
Vendor/Contractor |
Amount |
Contract Number |
A. |
Auto, Truck & Industrial Parts & Supply, Inc.
Vendor Number: 015006
Lubrication Products, Anti-freeze
and Brake Fluid
Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations) |
$50,000 |
PD 18.19.038
BCC 06-20-19
Renewal BCC 07-02-20 |
B. |
Beard Equipment Company
Vendor Number: 022300
Proprietary parts and repairs for
John Deere Equipment
Fund: 401 Solid Waste Fund
Cost Center: 230304 (EEQ)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations) |
$50,000 |
Original Equipment Manufacturer (OEM) |
C. |
Blue Arbor Staffing & Employee
Screening, Inc.
Vendor Number: 023818
Employment Services, Term
Fund: 401 Solid Waste Fund
Cost Center: 230301 (Administration)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations) |
$238,490 |
PD 17-18.055
BCC 08-02-18;
Renewal BCC 08-15-19
Renewal BCC 08-06-20
Exp: 08-16-21 |
D. |
Bridgestone Americas, Inc.
d/b/a Southern Tire Mart, LLC.
Vendor Number: 426199
Repairs and Maintenance
Fund: 401 Solid Waste Fund
Cost Center: 230301 (Administration)
Cost Center: 230304 (EEQ)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations) |
$135,000 |
FL Sheriff's Assoc.
FSA 19-TRS21.0
06/03/19 - 02/28/22 |
E. |
CSG Forte Payments, Inc.
Vendor Number: 425811
Credit Card Processing Fees
Fund: 401 Solid Waste Fund
Cost Center: 230314 (Operations) |
$50,000 |
Annual allocation to pay credit card processing fees for transactions at Perdido Landfill |
F. |
D&D Welding & Design, Inc.
Vendor Number: 040138
Fund: 401 Solid Waste Fund
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations) |
$105,000 |
Annual allocation for repairs/maintenance of walking floor trailers |
G. |
Gulf City Body & Trailer Works, Inc.
Vendor Number: 072460
Fund: 401 Solid Waste Fund
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations) |
$30,000 |
Annual allocation for repairs/maintenance of walking floor trailers |
H. |
Gulf Coast Environmental Contractors, Inc.
Vendor Number: 072500
Repairs and Maintenance
Large Machine Mowing Perdido Landfill
Fund: 401 Solid Waste Fund
Cost Center: 230314 (Operations) |
$70,000 |
PD 17-18.051
Renewal BCC: 10-03-19
2nd Renewal Pending |
I. |
LFG Technologies, Inc.
Vendor Number: 120081
Other Contractual Services and
Repairs and Maintenance
For Gas to Energy System
Fund: 401 Solid Waste Fund
Cost Center: 230308 (Gas to Energy) |
$100,000 |
PD 07-08.111
5YR Operations
& Maintenance
Agreement Extended by
BCC 05-15-14 |
J. |
Little Tire Hauling
Vendor Number: 121162
Tire Recycling and Disposal Services
Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling) |
$75,000 |
PD 18-19.108
BCC Approved 11-07-19 |
K. |
Perma Fix of Florida, Inc.
Vendor Number: 422111
Other Contractual Services
Collection and Disposal Household
Hazardous Waste
Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling) |
$200,000 |
PD 18-19.010
BCC 02-07-19
Renewal BCC 05-07-20 |
L. |
SETCO, Inc.
Vendor Number: V0000393
Solid Rubber Tires for 966 Loaders
Fund: 401 Solid Waste Fund
Cost Center: 230307 (Transfer Station) |
$88,000 |
FL Sheriff's Assoc
FSA 19-TRS21.0
06/03/19 - 02/28/22 |
M. |
Thompson Tractor
Vendor Number: 201640
Repairs and Maintenance/Rentals
Fund: 401 Solid Waste Fund
Cost Center: 230304 (EEQ)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230308 (Gas to Energy)
Cost Center: 230309 (Closed Landfills)
Cost Center: 230314 (Operations)
Cost Center: 230315 (Projects)
Cost Center: 230316 (Saufley Landfill) |
$710,000 |
Original Equipment Manufacturer (OEM) |
N. |
Ward International
Vendor Number: 230582
Proprietary Parts/Repairs for
International Vehicles
Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations) |
$65,000 |
Original Equipment Manufacturer (OEM) |
O. |
Ziel Scale
Vendor Number: 250185
Repair/Maintenance of Scales
Fund: 401 Solid Waste Fund
Cost Center: 230307 (Transfer Station)
Cost Center: 230314 (Operations) |
$40,000 |
PD 18-19.112
BCC Approved 12-05-19 |
P. |
Award Purchase Orders for Continuing Professional Services - Environmental Compliance; Sanitary Engineers ($100,000 per vendor)
Fund 401 Solid Waste Fund
Cost Center: 230301 (Administration)
Cost Center: 230304 (EEQ)
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230308 (Gas to Energy)
Cost Center: 230309 (Closed Landfills)
Cost Center: 230314 (Operations)
Cost Center: 230315 (Projects)
Cost Center: 230316 (Saufley Landfill)
1. Jones Edmunds & Associates, Inc.
Vendor Number: 100699
2. HDR Engineering Inc
Vendor Number: 080064
3. Geosyntec Consultants
Vendor Number: 071236
4. Stearns, Conrad & Schmidt Consulting
Vendor Number: 190025
5. Innovative Waste Consulting Services, LLC
Vendor Number: 090676 |
$500,000 |
PD 02-03.79
|
Q. |
General Paving and Drainage Contract
Paving and Drainage Projects
Fund: 401 Solid Waste Fund
Cost Center: 230306 (Recycling)
Cost Center: 230307 (Transfer Station)
Cost Center: 230308 (Gas to Energy)
Cost Center: 230309 (Closed Landfills)
Cost Center: 230314 (Operations)
Cost Center: 230315 (Projects)
Cost Center: 230316 (Saufley Landfill)
1. Allsouth Construction Services, LLC
Vendor Number: 420550
2. B&W Utilities, Inc.
Vendor Number: 420661
3. Chavers Construction, Inc.
Vendor Number: 032335
4. Gulf Atlantic Constructors, Inc.
Vendor Number: 843895
5. Gulf Marine Construction, Inc.
Vendor Number: 072896
6. Heaton Brothers Construction Company, Inc.
Vendor Number: 081314
7. J. Miller Construction, Inc.
Vendor Number: 133404
8. Midsouth Paving, Inc.
Vendor Number: 133305
9. Panhandle Grading & Paving, Inc.
Vendor Number: 160114
10. Principle Properties, Inc.
Vendor Number: 420785
11. Roads, Inc. of NWF
Vendor Number: 182328
12. Site and Utility, LLC
Vendor Number: 420683
13. Utility Service Company, Inc.
Vendor Number: 211593 |
$600,000 |
PD 16-17.081
BCC 11-30-17;
Renewed 12-01-18
BCC 12-06-18
Renewed 12-01-19
BCC 12-05-19 |
R. |
Roadway Materials Pricing Agreement
Fund: 401 Solid Waste Fund
Cost Center: 230309 (Closed Landfills)
Cost Center: 230314 (Operations)
Cost Center: 230315 (Projects)
Cost Center: 230316 (Saufley Landfill)
1. Roads, Inc. of NWF
Vendor Number: 182328
2. Panhandle Grading and Paving, Inc.
Vendor Number: 160114
3. Midsouth Paving, Inc.
Vendor Number: 133305 |
$350,000 |
PD 17-18.096
BCC 11-01-18
Renewal BCC 02-20-20 |
[Funding: Funds are available in the Fiscal Year 2020/2021 Budget under Solid Waste Fund 401, in the following Cost Centers: 230301- Administration; 230304 – Environmental Quality; 230306 – Recycling; 230307-SW Transfer Station; 230308 - Landfill Gas to Energy; 230309 – SW Closed Landfills; 230314 – SW Operations; 230315 – Projects; and 230316 – Saufley Landfill] |
|
|
|
|
14. |
18544
|
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000, for the Public Works Department - Wes Moreno, Public Works Department Director
That the Board approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, for Fiscal Year 2020-2021, based on previously awarded Contracts, Contractual Agreements, or Annual Maintenance Requirements for the Public Works Department. A list of proposed Purchase Orders is provided.
CONTRACTOR |
AMOUNT |
CONTRACT # |
Steadham Enterprises
DBA A-1 Small Engines
Small Engine Replacement
Fund 175, Cost Center 260102, 55201 & 260205, 55201
(Road Maintenance & Holding Ponds) |
$40,000 |
|
ATI NAPA (Vendor #015006)
Oil/grease and lubricant
Fund 175, Cost Center 260102, 55201
(Road Maintenance) |
$100,000 |
PD 18-19.038 |
American Concrete Supply, Inc. (Vendor #011899)
Concrete
Fund 175, Cost Center 260102, 55301
(Road Maintenance) |
$50,000 |
|
Marshall Baron Investments, Inc. (Vendor #013789)
DBA Arcadia Culvert Metal Pipe
Fund 175, Cost Center 260102, 55301
(Road Maintenance) |
$75,000 |
|
Cemex, Inc. (Vendor #031489)
Concrete
Fund 175, Cost Center 260102, 55301
(Road Maintenance) |
$50,000 |
|
Ferguson Enterprises, Inc. (Vendor #060880)
a/k/a/ Ferguson Mill Supply
Polyethylene Pipe, Construction Materials
Fund 175, Cost Center 260102, 55301 & 260205, 55201
(Road Maintenance & Holding Ponds) |
$75,000 |
|
Gulf Coast Industrial Svc Supply Co (Vendor #421791)
Hand Tools, Safety Products, Materials
Fund 175, Cost Center 260102, 55201
(Road Maintenance) |
$35,000 |
|
Gulf Coast Traffic Engineers, Inc. (Vendor #072898)
Sign & Barricades
Fund 175, Cost Center 260106, 55201
(Sign Maintenance) |
$50,000 |
|
Martin Marietta Materials, Inc. (Vendor #131502)
Road Aggregate Materials
Fund 175, Cost Center 260102, 55301 & 260205, 55201
(Road Maintenance & Holding Ponds) |
$30,000 |
|
Panhandle Grading & Paving (Vendor #160114)
Road Construction Material
Fund 175, Cost Center 260102, 55301
(Road Maintenance) |
$30,000 |
PD17-18.096 |
Roads & Equipment, LLC (Vendor #422503)
Asphalt Tack
Fund 175, Cost Center 260102, 55301
(Road Maintenance) |
$35,000 |
|
Roads, Inc. of NWF (Vendor #182328)
Asphalt
Fund 175, Cost Center 260102, 55301
(Road Maintenance) |
$200,000 |
PD 17-18.096 |
Sterling Tree Service, Inc. (Vendor #195409)
Hazardous Tree Removal
Fund 175, Cost Center 260102, 55201
(Road Maintenance) |
$35,000 |
|
Unifirst Corporation (Vendor #210127)
Uniform Rentals
Fund 175, Cost Center 260102, 55201
(Road Maintenance) |
$35,000 |
PD 17-18.064 |
Vulcan Signs (Vendor #220810)
Sign Maintenance
Fund 175, Cost Center 260106, 55201
(Sign Maintenance) |
$75,000 |
|
Woerner Landscape Source, Inc. (Vendor #233840)
Sod & Pins
Fund 175, Cost Center 260102, 55301 & 260205, 55201
(Road Maintenance & Holding Ponds) |
$50,000 |
|
American Facilities (Vendor #012106)
Custodial Services
Fund 001, Cost Center 260107, 53401
(SRI Public Works) |
$50,000 |
PD 17-18.014 |
Beard Equipment Company (Vendor #022300)
Heavy Equipment Parts
Fund 001, Cost Center 260107, 54601
(SRI Public Works) |
$40,000 |
|
Blue Arbor, Inc. (Vendor #023818)
Temporary Labor Services
Fund 001, Cost Center 260107, 53401
(SRI Public Works) |
$250,000 |
|
Charles Neely Corp. (Vendor #150532)
DBA PR Chemical & Paper Supply
Fund 001, Cost Center 260107, 55201
(SRI Public Works) |
$150,000 |
PD 18-19.041 |
McPherson Companies, Inc. (Vendor #130667)
Gasoline & Diesel Fuel
Fund 001, Cost Center 260107, 55204
(SRI Public Works) |
$150,000 |
|
Compu-Graphix of Pensacola, Inc. (Vendor #034379)
Signage
Fund 001, Cost Center 260107, 55201
(SRI Public Works) |
$30,000 |
|
Lowes Home Centers, Inc. (Vendor #121301)
Plumbing, Electrical, Landscaping Parts
Fund 001, Cost Center 260107, 55201
(SRI Public Works) |
$30,000 |
|
Containers, Inc. (Vendor #034560)
Porta-let Rentals
Fund 001, Cost Center 260107, 55201
(SRI Public Works) |
$75,000 |
|
Southern Energy Company, Inc. (Vendor #034871)
Gasoline and Diesel Fuel
Fund 501, Cost Center 260206, 55204
(Fuel Distribution) |
$6,500,000 |
PD 19-20.079 |
Spanco, Inc. (Vendor #194650)
Parts & Repair Fuel Systems
Fund 501, Cost Center 260206, 54601
(Fuel Distribution) |
$30,000 |
|
Sync-Tech Systems, Inc. (Vendor #426540)
Fuel Keys
Fund 501, Cost Center 260206, 54601
(Fuel Distribution) |
$30,000 |
|
Team BG & Associates LMA, Inc. (Vendor #422613)
Fuel Conditioner
Fund 501, Cost Center 260206, 55201
(Fuel Distribution) |
$30,000 |
|
Steadham Enterprises (Vendor #010105)
DBA A-1 Small Engines
Small Engine Parts
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$110,000 |
Proprietary Parts,
Small Engine
Equipment |
ATI NAPA (Vendor #015006)
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$100,000 |
|
ATI Traction (Vendor #203005)
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$100,000 |
|
Beard Equipment Company (Vendor #022300)
Heavy Equipment Parts
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$100,000 |
Proprietary Parts,
John Deere
Equipment |
Coastal Machinery Co Inc. (Vendor #033753)
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$50,000 |
|
Gulf Coast Truck & Equipment Co. (Vendor #072900)
Heavy Truck Parts/Supplies
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$100,000 |
Proprietary Parts,
Mack Brand
Trucks |
Hendrix Service Corp. (Vendor #410409)
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$35,000 |
|
Howell's Truck & Giant Tire Svc, Inc. (Vendor #410406)
Light and Heavy Equipment Tires
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$100,00 |
State Contract
25172500-WSCA-
15-ACS |
Network Fleet, Inc. (Vendor #420510)
GPS Hardware, Installation and Monitoring System
Fund 175, Cost Center 260201, 55201 & 53401
(Fleet Maintenance) |
$225,000 |
GS-07F-5559R |
O'Reilly Automotive Store Inc. (Vendor #150249)
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$50,000 |
|
Parts Pro Inc. (Vendor #040307)
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$50,000 |
|
Samson Equipment Company Inc. (Vendor #190712)
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$40,000 |
Proprietary Parts,
Sweeper & Jet
Vac Equip |
Smith Tractor Company Inc. (Vendor #193592)
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$50,000 |
Proprietary Parts,
John Deere
Equipment |
Southern Tire Mart, LLC (Vendor #426199)
Light and Heavy Equipment Tires
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$100,000 |
State Contract
25172500-WSCA-
15-ACS |
Thompson Tractor Co., Inc. (Vendor #010781)
Heavy Equipment Parts (CAT)
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$100,000 |
Proprietary Parts,
Caterpillar
Equipment |
Tractor & Equipment Co., Inc. (Vendor #202301)
Heavy Equipment Parts
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$150,000 |
Proprietary Parts,
Komatsu
Equipment |
Key Ford, LLC (Vendor #233900) DBA World Ford of Pensacola
Parts, Supplies, Repair, Maintenance
Fund 175, Cost Center 260201, 54601
(Fleet Maintenance) |
$50,000 |
Proprietary Parts,
Ford Trucks |
G & S Holdings LLC (Vendor #050992) DBA Empire Truck Sales Inc
Parts, Supplies, Repair, Maintenance
Fund 143, Cost Center 330206, 54601
(Fire Services) |
$125,000 |
Proprietary Parts,
Freightliner
Trucks |
Howell's Truck & Giant Tire Svc, Inc. (Vendor #410406)
Light and Heavy Equipment Tires
Fund 143, Cost Center 330206, 54601
(Fire Services) |
$100,000 |
State Contract
25172500-WSCA-
15-ACS |
Knowles on Site Repair Inc (Vendor #423016)
Fire Truck Parts, Supplies, Repair, Maintenance
Fund 143, Cost Center 330206, 54601
(Fire Services) |
$120,000 |
Proprietary Parts
Fire Trucks |
Southern Tire Mart, LLC (Vendor #426199)
Light and Heavy Equipment Tires
Fund 143, Cost Center 330206, 54601
(Fire Services) |
$50,000 |
State Contract
25172500-WSCA-
15-ACS |
Sunbelt Fire Inc. (Vendor #195886)
Fire Truck Parts, Supplies & Repair
Fund 143, Cost Center 330206, 54601
(Fire Services) |
$200,000 |
Proprietary Parts,
Fire Truck
Equipment |
Key Ford LLC (Vendor #233900) DBA World Ford of Pensacola
Parts, Supplies, Repair, Maintenance
Fund 143, Cost Center 330206, 54601
(Fires Services) |
$50,000 |
Proprietary Parts,
Ford Trucks |
Halcore Group Inc (Vendor #416682)
DBA Horton Emergency Vehicles
Ambulance Parts, Supplies, Repair, Maintenance
Fund 408, Cost Center 330302, 54601
(Emergency Medical Services) |
$50,000 |
Proprietary Parts,
Ambulance
Equipment |
Howell's Truck & Giant Tire Svc, Inc. (Vendor #410406)
Light and Heavy Equipment Tires
Fund 408, Cost Center 330302, 54601
(Emergency Medical Services) |
$100,000 |
State Contract
25172500-WSCA-
15-ACS |
Pete Moore Chevrolet (Vendor #134701)
Heavy Truck Parts/Supplies
Fund 408, Cost Center 330302, 54601
(Emergency Medical Services) |
$50,000 |
Proprietary Parts,
Chevrolet Trucks |
Southern Tire Mart, LLC (Vendor #426199
Light and Heavy Equipment Tires
Fund 408, Cost Center 330302, 54601
(Emergency Medical Services) |
$50,000 |
State Contract
25172500-WSCA-
15-ACS |
Ward International Trucks of FL, LLC (Vendor #230580)
Ambulance Parts, Supplies & Repair
Fund 408, Cost Center 330302, 54601
(Emergency Medical Services) |
$400,000 |
Proprietary Parts,
Ambulance
Equipment |
Key Ford, LLC (Vendor #233900) DBA World Ford of Pensacola
Parts, Supplies, Repair, Maintenance
Fund 408, Cost Center 330302, 54601
(Emergency Medical Services) |
$50,000 |
Proprietary Parts.
Ford Trucks |
|
|
|
|
|
15. |
18446
|
Recommendation Concerning the Issuance of a Fiscal Year 2020-2021 Purchase Order, in Excess of $25,000, for the Extension Services Department - Nick Simmons, Extension Services Department Director
That the Board, for the Fiscal Year 2020-2021, approve the issuance of an individual Purchase Order, in excess of $25,000, for the Extension Services Department to fund a contract part-time Program Assistant for 12 months. The Escambia County 4-H Foundation, Inc., provides the funding for this position and no County funds will be expended.
Vendor |
Amount |
Contract
Number |
Purpose |
Blue Arbor Staffing &
Employee Screening, Inc.
Vendor Number: 023818
Employment Services, Term
Fund: 001 (General)
Cost Center: 220201 (Extension)
|
$33,197.00 |
PD 17-18.055 |
Provide 12 months Temporary Labor Services in the form of 4-H Program Assistant. Funds provided by Escambia County 4-H Foundation, Inc. No County funds expended. |
|
|
|
|
|
16. |
18429
|
Recommendation Concerning the Uncollectible Bad-Debt Write-Off of Accounts Receivable Recorded in the Emergency Medical Service Fund as Uncollectible Bad Debts - Jason Rogers, Public Safety Department Director
That the Board adopt the Resolution authorizing the write-off of $9,128,254.86 in Accounts Receivable that have been recorded in the Emergency Medical Service Fund of Escambia County and have been determined to be uncollectible bad debts for patient claims dating September 22, 2011 - July, 1, 2020. Of the 17,854 claims, 4,700 are from patients with multiple dates of service.
This Resolution allows an accounting transaction to be recorded and in no way should be construed to be a forgiveness of debt. This Resolution includes write-offs from Emergency Medical Services (EMS) Ambulance Billings for 17,854 claims that have been through all phases of the billing and collection cycles, to include all primary and secondary insurance filing, and private pay processing pre-collection letter(s).
Payer |
Number of Claims |
Total Write -Off Amount |
Description |
Medically Needy |
1,772 |
1,107,269.29 |
Recipients who must pay out of pocket a certain dollar amount before
qualifying for Medicaid Insurance |
Medicaid QI1/ SLMB |
493 |
82,210.79 |
Has income that does not exceed 100% of the federal poverty level
and do not qualify for any additional benefits therefore resulting in a deductible or coinsurance payment |
Self-Pay |
15,589 |
7,938,774.78 |
No Insurance and/or remaining co-payments |
Total |
17,854 |
9,128,254.86 |
|
All means of in-house collection have been exhausted and it has been determined that these accounts are truly uncollectible, and any further action on behalf of EMS Billing would be unproductive. The process includes reporting an adverse credit rating that could provide additional leverage for the Collection Agency to attempt collection on these accounts. Each patient has received three invoices prior to receiving their notice of pre-collection letter. Each account will be referred to the secondary collection agency in which the outstanding balance will be listed as an outstanding debt with all three credit reporting agencies. |
|
|
|
|
17. |
18543
|
Recommendation Concerning the Award of a Purchase Order for Four Remounts to Halcore Group, Inc., in Excess of $25,000, for the Public Safety Department - Jason Rogers, Public Safety Department Director
That the Board take the following action:
A. Authorize the use of the Houston-Galveston Area Council (HGAC) Cooperative Agreement - Professional Ambulance Sales & Services - Public Service - 18-00479; and
B. Award and authorize the County Administrator to sign a Purchase Order, in excess of $25,0000, for Four Remounts to Halcore Group, Inc., in the total amount of $923,688. The quoted cost of remounting an older box to a new chassis is quoted at $230,922 per truck, with a savings of $72,253 per truck as compared to the purchase of a new ambulance.
Vendor |
Amount |
Contract/Description |
Halcore Group Inc.,
DBA Horton Emergency Vehicles
Vendor Number: 416682
(4) Ambulance Remounts
Fund: 353 (LOST IV)
Cost Center: 330434 |
$923,688 |
HGAC- AM10-18
|
[Funding: Fund 353, LOST IV, Cost Center 330434, Public Safety, Expense Account 56401, Machinery & Equipment, Project 19PS0729] |
|
|
|
|
18. |
18545
|
Recommendation Concerning the Award of a Purchase Order for Radio Equipment for the Public Safety Water Safety Department - Jason Rogers, Public Safety Department Director
That the Board take the following action:
A. Authorize the County to utilize the NASPO (National Association of State Procurement Officials) Valuepoint Contract 06913, in accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 44-46, Application; Exemptions; and Section 46-64, Board approval; and
B. Award and authorize the County Administrator to sign a Purchase Order for the purchase of radio equipment for the Public Safety/Water Safety Department of Escambia County, Florida, to Motorola Solutions, Inc., in the amount of $23,454.70.
Vendor |
Funding |
Amount |
Contract Number |
Motorola Solutions, Inc.
Vendor Number: 135001 |
Fund 353, LOST IV;
Cost Center 330434, Public Safety Cap Project;
Object Code 56401, Machinery & Equipment
Project: 20PS1294 |
$23,454.70 |
NASPO/Valuepoint 06913 |
|
|
|
|
|
19. |
18553
|
Recommendation Concerning Change Order #1 to Air Power Services, Inc,, for the Public Safety Department's Fire Department - Jason Rogers, Public Safety Department Director
That the Board approve and authorize the County Administrator to execute Change Order #1 to Air Power Services, Inc., adding funds for the biannual maintenance inspections for the remainder of the fiscal year for the Fire Department:
Department: |
Public Safety |
Division: |
Fire Department |
Type: |
Addition |
Amount: |
$6,766 |
Vendor: |
Air Power Services, Inc. |
Project Name: |
N/A |
Contract: |
N/A |
Purchase Order #: |
200248 |
Change Order #: |
1 |
Original Award Amount: |
$19,000 |
Change Order #1 |
$6,766 |
Total: |
$25,766 |
The additional funds are needed to close out the Purchase Order, as the services have already been performed.
[Funding Source: Fund 143, Fire Rescue, Cost Center 330206, Fire Services] |
|
|
|
|
20. |
18541
|
Recommendation Concerning the Escambia County Fire Recue Workers' Compensation Insurance Renewal - Jason Rogers, Public Safety Department Director
That the Board take the following action regarding the Fiscal Year 2020/2021 Workers' Compensation Renewal for the Escambia County Fire Department:
A. Approve the Worker's Compensation Renewal, WC FL1 0174001 20-18, in the amount of $28,282, for the period of October 1, 2020 - September 30, 2021, payable to USI Insurance Services, LLC;
B. Authorize Mark Bartlett, Risk Manager, to execute the Quote; and
C. Authorize the issuance of a Fiscal Year 2020/2021 Purchase Order to USI Insurance Services. LLC.
Vendor |
Amount |
Contract Number |
USI Insurance Services, LLC
Vendor Number: 422228
Insurance Agency
Fund: 143 (Fire Services)
Cost Center: 330206
Expense Account: 54501 |
$28,282 |
PD 15-16.039 |
[Funding: Fund 143, Fire Services, Cost Center 330206, Fire Department Paid] |
|
|
|
|
21. |
18555
|
Recommendation Concerning the Issuance of Fiscal Year 2020-2021 Purchase Orders, in Excess of $25,000, for the Public Safety Department - Jason Rogers, Public Safety Department Director
That the Board approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, for the Fiscal Year 2020-2021, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Public Safety Department as follows:
|
Vendor Contractor |
Amount |
Contract Number |
A. |
Blue Arbor Staff & Employee Screening, Inc.
Vendor Number: 023818
Employee Services
Fund: 408 Emergency Medical Services
Cost Center: 330603 (EMS Billing) |
$30,000 |
PD 17-18.055
Renewed 08-20-20 |
B |
Bound Tree Medical, LLC
Vendor Number: 025153
Medical Supplies
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS)
Fund: 110 Grants
Cost Center: 330305 (Care Act) |
$40,000 |
PD 14-15.083
Renewed 5/7/20 |
C |
McKesson Medical-Surgical Gov, LLC
Vendor Number: 330302 (EMS)
Medical Supplies
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS)
Fund: 110 Grants
Cost Center: 330305 (Care Act) |
$75,000 |
State of Florida
Medical Supplies
42000000-18-ACS |
D |
Henry Schein, Inc.
Vendor Number: 131760
Medical Supplies
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS)
Fund: 110 Grants
Cost Center: 330305 (Care Act) |
$230,000 |
State of Florida
Medical Supplies
42000000-18-ACS |
E. |
Teleflex Medical Incorporated
Vendor Number: 425904
Medical Supplies
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS) |
$100,000 |
Blanket Purchase Order
Preferred Vendor |
F. |
Cardinal Health, Inc.
Vendor Number: 030976
Pharmaceutical / Medical Supplies
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS) |
$100,000 |
Blanket Purchase Order
Preferred Vendor |
G. |
Quadmed, Inc.
Vendor Number: 180077
Medical Supplies
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS)
Fund: 110 Grants
Cost Center: 330305 (Care Act) |
$100,000 |
Blanket Purchase Order
Preferred Vendor |
H. |
Stryker Sales Corporation
Vendor Number: 195684
Powerload System Maintenance Agreement
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS)
|
$103,634 |
Original Equipment Manufacturer |
I. |
Galls, Inc.
Vendor Number: 070290
Uniforms
Fund: 001 General Fund
Cost Center: 330402 (EM)
Cost Center: 330403 (Communications)
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS) |
$85,000 |
PD 18-19.048 |
J. |
Galls, Inc.
Vendor Number: 070290
Uniforms
Fund: 143 Fire Department
Cost Center: 330206 (Fire Rescue) |
$90,000 |
PD 18-19.048 |
K. |
Infor Public Sector, Inc.
Vendor Number: 090615
Dispatch Software
Fund: 143 Fire Department
Cost Center: 330206 (Fire Rescue)
Fund: 408 Emergency Medical Services
Cost Center: 330302 (EMS)
Fund: 001 General Fund
Cost Center: 330403 (Communications)
|
$64,591 |
Original Equipment Manufacturer
Maintenance Renewal |
L. |
Southern Light, LLC
Vendor Number: 193781
911 Network
Fund: 145 E-911
Cost Center: 330404 (E911)
|
$48,000 |
PD 18-19.044
expires 8/2024 |
M. |
City of Pensacola
Vendor Number: 406544
Reimbursement 911 Call Takers
Fund: 145 E-911
Cost Center: 330404 (E911)
|
$246,000 |
Agreement with Automatic Renewal, as amended. Approved by the BCC 1/23/96 |
N. |
AT & T
Vendor Number: 010542
911 Phone Lines
Fund:145 E-911
Cost Center: 330404 (E911) |
$184,000 |
Annual Support Service for Original Equipment |
O. |
Motorola Solutions Inc.
Vendor Number: 135001
Radio System
Fund: 001 General Fund
Cost Center: 330403 (Communications)
Fund 353 LOST IV
Cost Center: 330434 (Capital Projects) |
$910,123 |
BCC Approved 8/20/20 |
P. |
Motorola Solutions, Inc.
Vendor Number: 135001
Vesta P25 System
Fund: 145 E911
Cost Center: 330404 (E911) |
$126,000 |
PD 18-19.043 |
Q. |
Dist BD of Trustees Pens State College
Vendor Number: 162818
Paramedic School
Fund: 408 Emergency Medical Services
Cost Center:330302 (EMS) |
$30,000 |
Blanket Purchase Order
Preferred Vendor |
|
|
|
|
|
22. |
18549
|
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000, for the Facilities Management Department - Cassie C. Boatwright, Facilities Management Department Director
That the Board, for the Fiscal Year 2020/2021, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements, and/or annual maintenance and repair requirements for the Facilities Management Department, as follows:
|
Vendor/Contractor |
Amount |
Contract Number |
A. |
Blue Arbor, Inc.
Vendor Number: 023818
Temporary Labor Services
Fund: 001 (General)
Cost Center: 310202 (Facilities Management/Custodial)
Amount: $135,000
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $44,096 |
$179,096 |
PD 17-18.055 |
B. |
American Facility Services, Inc.
Vendor Number: 012106
Contract Custodial Services for County Buildings
(Custodial Services Contract is currently out for bid,
this will cover custodial services until a Notice to Proceed
is issued for the new Contract.)
Fund: 001 (General)
Cost Center: 310202 (Facilities Management/Custodial)
Amount: $150,000
Fund: 501 (Internal Service)
Cost Center: 150112 (Employee Health Clinic/Custodial)
Amount: $5,000 |
$155,000 |
PD 17-18.014 |
C. |
Republic Services, Inc.
Vendor Number: 420244
Contract Refuse and Recycling Dumpster Services
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $188,000
Fund: 501 (Internal Service)
Cost Center: 150112 (Employee Health Clinic/Maintenance)
Amount: $2,200
Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $12,750
|
$202,950 |
PD 16-17.074 |
D. |
W. W. Grainger, Inc.
Vendor Number: 072015
Blanket Purchase Order for Repair and Maintenance
Parts and Services
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $60,000
|
$60,000 |
Blanket Purchase
Order
Sourcewell Cooperative
121218-WWG |
E. |
Engineered Cooling Services, Inc.
Vendor Number: 051168
Contract Central Energy Plant Maintenance Services
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $145,800
Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $13,920
|
$159,720 |
PD 17-18.089 |
F. |
Otis Elevator Company
Vendor Number: 150400
Contract Elevator Maintenance Services &
Repairs Outside of Contract
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $47,300
Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $2,920 |
$50,220 |
PD 17-18.091 |
G. |
Baker Distributors Company, LLC
Vendor Number: 020514
Blanket Purchase Order for Repair and Maintenance
Parts and Services
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $25,000 |
$25,000 |
Blanket Purchase
Order |
H. |
Coastal Generator, Inc.
Vendor Number: 033751
Preventative Maintenance Service Contract and Repairs
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $53,350 |
$53,350 |
PD 18-19.087 |
I. |
Lynn A. Berky, Inc. DBA Johnstone Supply
Vendor Number: 100312
Blanket Purchase Order for Repair and Maintenance
Parts and Services
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $30,000
Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $3,000
|
$33,000 |
Blanket Purchase
Order |
J. |
Lott Enterprises DBA Pure Air Filter Sales & Services
Vendor Number: 121296
Blanket Purchase Order Filters
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $30,000
Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $4,500 |
$34,500 |
PD 16-17.029 |
K. |
Lowes Home Centers Inc.
Vendor Number: 121301
Blanket Purchase Order for Repair and Maintenance
Parts and Services
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $57,000
Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $3,000 |
$60,000 |
Blanket Purchase
Order
OMNIA Cooperative
R192006 |
L. |
Mathes Electric Supply Co. Inc.
Vendor Number: 131725
Blanket Purchase Order for Repair and Maintenance
Parts and Services
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $35,000
Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $3,000 |
$38,000 |
Blanket Purchase
Order |
M. |
Pensacola Winsupply Co., Inc.
Vendor Number: 163255
Blanket Purchase Order for Repair and Maintenance
Parts and Services
Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $50,000
Fund: 113 (Library Fund)
Cost Center: 110502 (Library Maintenance)
Amount: $2,000 |
$52,000 |
Blanket Purchase
Order |
N. |
Dees Paper Co., Inc.
Vendor Number: 040515
Blanket Purchase Order Custodial Supplies & Equipment
Fund: 001 (General)
Cost Center: 310202 (Facilities Management/Custodial)
Amount: $36,000 |
$36,000 |
Blanket Purchase
Order
Corrections PD 18-19.041
|
|
|
|
|
|
23. |
18554
|
Recommendation Concerning a Purchase Order for the "Mask Up, Escambia!" Public Health Campaign - Janice P. Gilley, County Administrator
That the Board approve and authorize the County Administrator to sign a Purchase Order to EW Bullock, for the "Mask Up, Escambia!" Public Health Campaign media planning and buying, in the amount of $171,280.78, with $8,750 of the total allocated to EW Bullock for 5% agency fees.
EW Bullock will pay $162,530.78 to the media outlets outlined in the invoice/backup documentation. EW Bullock negotiated, planned, gathered artwork specifications, and purchased the media buy to help expedite the delivery of the campaign.
[Funding: COVID-19 FEMA, 110201-54901] |
|
|
|
|
24. |
18538
|
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000 - Bart Siders, Information Technology Department Director
That the Board, for the Fiscal Year 2020/2021, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon current and previously awarded Contracts, Contractual Agreements, or annual requirements for the Information Technology Department.
|
VENDOR/CONTRACTOR |
FUND |
COST CENTER |
OBJECT CODE |
AMOUNT |
CONTRACT NUMBER |
A |
BeyondTrust Corporation |
001 |
270102 |
54601 |
$2,683.66 |
Quote |
|
Vendor # 421226 |
|
|
|
|
Q-328650-1 |
|
Remote Licensing/Pams |
001 |
270102 |
54601 |
$10,366.37 |
Quote |
|
Support |
|
|
|
|
Q-328648-1 |
B |
Blue Arbor Inc |
001 |
270102 |
53401 |
$11,211.68 |
PD 17-18.055 |
|
Vendor # 023818 |
|
|
|
|
Term |
|
Temporary Labor Services |
|
|
|
|
8/17/2020 |
|
|
|
|
|
|
8/16/2021 |
C |
Cellco Partnership |
001 |
110101 |
54101 |
$11,000.00 |
Contract: |
|
Vendor # 220218 |
001 |
110302 |
54101 |
$2,800.00 |
GS-35F-0119P |
|
Cellular/MIFI/Laptop/ |
113 |
110501 |
54101 |
$5,200.00 |
Contract Exp |
|
Modem services |
113 |
110502 |
54101 |
$1,150.00 |
12/2/2023 |
|
for Escambia County |
001 |
110601 |
54101 |
$3,168.00 |
|
|
|
001 |
120101 |
54101 |
$600.00 |
Contract: |
|
|
001 |
130101 |
54101 |
$600.00 |
DMS-10/11
-008C |
|
|
001 |
140201 |
54101 |
$543.00 |
|
|
|
167 |
140301 |
54101 |
$1,000.00 |
|
|
|
001 |
140701 |
54101 |
$970.00 |
|
|
|
501 |
140838 |
54101 |
$3,310.00 |
|
|
|
001 |
150101 |
54101 |
$576.00 |
|
|
|
175 |
211101 |
54101 |
$1,000.00 |
|
|
|
175 |
211201 |
54101 |
$12,000.00 |
|
|
|
175 |
211602 |
54101 |
$18,000.00 |
|
|
|
001 |
220100 |
54101 |
$3,000.00 |
|
|
|
103 |
220110 |
54101 |
$18,000.00 |
|
|
|
001 |
220701 |
54101 |
$4,700.00 |
|
|
|
108 |
220805 |
54101 |
$1,400.00 |
|
|
|
001 |
220901 |
54101 |
$1,100.00 |
|
|
|
001 |
221001 |
54101 |
$3,700.00 |
|
|
|
401 |
230301 |
54101 |
$4,500.00 |
|
|
|
401 |
230304 |
54101 |
$3,000.00 |
|
|
|
401 |
230306 |
54101 |
$2,800.00 |
|
|
|
401 |
230307 |
54101 |
$500.00 |
|
|
|
401 |
230314 |
54101 |
$5,500.00 |
|
|
|
001 |
240201 |
54101 |
$3,000.00 |
|
|
|
116 |
240302 |
54101 |
$4,000.00 |
|
|
|
001 |
240401 |
54101 |
$1,768.00 |
|
|
|
406 |
250111 |
54101 |
$18,300.00 |
|
|
|
001 |
250202 |
54101 |
$5,700.00 |
|
|
|
001 |
250207 |
54101 |
$19,000.00 |
|
|
|
175 |
260101 |
54101 |
$70,000.00 |
|
|
|
001 |
260107 |
54101 |
$6,000.00 |
|
|
|
001 |
270103 |
54101 |
$18,000.00 |
|
|
|
175 |
290202 |
54101 |
$13,584.00 |
|
|
|
114 |
290301 |
54101 |
$1,435.00 |
|
|
|
114 |
290305 |
54101 |
$1,807.00 |
|
|
|
001 |
290307 |
54101 |
$1,397.00 |
|
|
|
001 |
290401 |
54101 |
$24,012.00 |
|
|
|
001 |
290402 |
54101 |
$5,049.00 |
|
|
|
001 |
310101 |
54101 |
$4,500.00 |
|
|
|
001 |
310202 |
54101 |
$2,500.00 |
|
|
|
001 |
310203 |
54101 |
$26,000.00 |
|
|
|
104 |
320408 |
54101 |
$12,000.00 |
|
|
|
143 |
330206 |
54101 |
$48,000.00 |
|
|
|
408 |
330302 |
54101 |
$40,000.00 |
|
|
|
001 |
330402 |
54101 |
$5,000.00 |
|
|
|
001 |
330403 |
54101 |
$3,000.00 |
|
|
|
001 |
330801 |
54101 |
$2,800.00 |
|
|
|
001 |
350220 |
54101 |
$3,100.00 |
|
|
|
001 |
350226 |
54101 |
$6,500.00 |
|
|
|
001 |
350232 |
54101 |
$2,500.00 |
|
|
|
001 |
350237 |
54101 |
$1,338.00 |
|
|
|
001 |
370101 |
54101 |
$3,943.32 |
|
|
|
151 |
370110 |
54101 |
$1,731.60 |
|
|
|
129 |
370236 |
54101 |
$1,154.40 |
|
|
|
001 |
380201 |
54101 |
$2,300.00 |
|
D |
CPC Office |
001 |
270102 |
54601 |
$1,800.00 |
Contract |
|
Vendor # 425634 |
|
|
|
|
awaiting Board Approval |
|
Information Technology Copier |
|
|
|
|
|
E |
Cox Communications |
001 |
110101 |
54101 |
$11,640.36 |
Agreement |
|
Vendor # 423771 |
001 |
110302 |
54101 |
|
8/31/2020 |
|
Television Cable Devices |
101 |
150105 |
54101 |
|
60 Month Term |
|
for Escambia County |
501 |
150111 |
54101 |
|
|
|
|
175 |
211101 |
54101 |
|
|
|
|
143 |
330206 |
54101 |
|
State of Florida |
|
|
408 |
330302 |
54101 |
|
Contract |
|
|
001 |
330402 |
54101 |
|
44000000-
NASPO-19-ACS |
|
|
001 |
380201 |
54101 |
|
Valid |
|
|
001 |
110601 |
54101 |
|
3/9/2020 |
|
|
001 |
550101 |
54101 |
|
12/31/2021 |
|
|
101 |
370105 |
54101 |
|
|
F |
Infor Public |
001 |
270102 |
54601 |
$2,959.22 |
Invoice |
|
Vendor
# 090615 |
|
|
|
|
P-6094
-US06A |
|
Informer
Report Writer |
|
|
|
|
Renewal |
|
|
|
|
|
|
10/1/2020 |
|
|
|
|
|
|
9/30/2021 |
G |
SHI International |
001 |
270102 |
54601 |
$31,588.18 |
Quote |
|
Vendor # 193696 |
|
|
|
|
19255767 |
|
Service Desk/Networking/
Infrastructure
/Administrative |
|
|
|
|
|
|
Software Renewal |
|
|
|
|
|
H |
SHI International |
001 |
270102 |
54601 |
$561,250.98 |
Quote |
|
Vendor # 193696 |
|
|
|
|
19240921 |
|
Microsoft
Enterprise
Agreement |
|
|
|
|
Agreement |
|
Volume
Licensing |
|
|
|
|
01E73902 |
I |
Smart Cop |
001 |
270102 |
54601 |
$67,810.00 |
Invoice |
|
Vendor
# 193560 |
|
|
|
|
MN2000746 |
|
Jail Inmate
Records
Management
System |
|
|
|
|
|
J |
South
Central
Planning |
001 |
270102 |
54601 |
$24,000.00 |
Quote in back up |
|
Vendor # 424032 |
|
|
|
|
|
|
Mobile
Application |
|
|
|
|
|
K |
NetScout
Systems Inc |
001 |
270102 |
54601 |
$5,181.00 |
Quote |
|
Vendor # 422505 |
|
|
|
|
1095341 |
|
Master care
Support |
|
|
|
|
|
|
WIFI Analyzer / |
|
|
|
|
Renewal |
|
Network
Analysis |
|
|
|
|
10/16/2020 |
|
|
|
|
|
|
10/15/2021 |
L |
Staples
Advantage |
001 |
270102 |
55101 |
$500.00 |
Contract |
|
Vendor # V0000101 |
|
|
|
|
010615-SCC |
|
Office
Supplies |
|
|
|
|
|
|
|
|
|
|
|
Contract |
|
|
|
|
|
|
44111513
-17-01 |
|
|
|
|
|
|
4/18/2017 |
|
|
|
|
|
|
4/17/2022 |
M |
Southern Light/Uniti |
001 |
270103 |
54101 |
$240,000.00 |
Opp#: Opp-197444 |
|
Vendor # 193781 |
|
|
|
|
Opp-197633 |
|
Network
Connectivity |
|
|
|
|
|
|
|
|
|
|
25. |
18565
|
Recommendation Concerning a Change Order to Blue Arbor, Inc. - Jana Still, Human Resources Department Director
That the Board approve, and authorize the County Administrator to execute, the following Change Order, in excess of $25,000, to add funds to the Blue Arbor, Inc., PO 200920:
Department: |
Human Resources |
Division: |
Benefits |
Type: |
Addition |
Amount: |
$3,504 |
Vendor: |
Blue Arbor, Inc. |
Contract: |
PD 17-18.055 |
Purchase Order: |
200920 |
Change Order: |
4 |
Original Award Amount: |
$10,000 |
Change Order #1: |
$10,500 |
*Change Order #2: |
Transfer remaining balance from Cost Center 150101 to 150107 |
Change Order #3: |
$4,000 |
Cumulative Amount of Change Orders
through this Change Order: |
$18,004 |
New Purchase Order Total: |
$28,004 |
[Funding Source: Fund 501, Cost Center 150107, Object Code 53401]
*Please note that for Change Order 2, the funds were transferred but never added to the Purchase Order. |
|
|
|
|
26. |
18540
|
Recommendation Concerning the Contract Award for the Sheriff's Office Restroom Renovation Project - Cassie Boatwright, Facilities Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Emerald Coast Constructors, Inc., per the terms and conditions of PD 19-20.085, Sheriff's Office Restroom Renovation, in the amount of $348,000.
Vendor/Contractor |
Funding |
Amount |
Contract
Number |
Emerald Coast Constructors, Inc. |
Fund 353, LOST IV, Cost Center 540113, Sheriff Cap Projects, Object Code: 56201, Project 19SH0709 |
$348,000 |
PD 19-20.085 |
This project is located in District 3. |
|
|
|
|
27. |
18502
|
Recommendation Concerning the Contract Award for the Diesel and Gasoline Fuel Delivery - James Higdon, Road Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Cougar Oil, Inc., per the terms and conditions of PD 19-20.079, Diesel and Gasoline Fuel Delivery, in the amount of $4,500,000.
The Indefinite Quantity, Indefinite Delivery Contract to Cougar Oil, Inc., is based on the pricing provided and shall extend for a period of one year with the option to extend for two additional 12 month periods, up to a maximum 36 months.
Vendor/Contractor |
Funding |
Amount |
Contract Number |
Cougar Oil, Inc. |
Fund 501, Internal Service Fund
Cost Center 260206, Fuel Distribution, Object Code 55204, Fuel |
$4,500,000 |
PD 19-20.079 |
|
|
|
|
|
28. |
18240
|
Recommendation Concerning the Award of a Purchase Order for a Kohler Generator for the Supervisor of Elections Department - Cassie Boatwright, Director, Facilities Management, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Authorize the use of Sourcewell (formerly NJPA) Agreement 120617-KOH for this purchase, which provides the County with a 30% discount from the suggested retail price; and
B. Award and authorize the County Administrator to sign a Purchase Order, in excess of $25,000, to TAW Power Systems, Inc., in the amount of $91,816.71, for one Kohler Generator Model 175REOZT4 EPA Certified Diesel Generator Set.
Vendor |
Funding |
Amount |
TAW Power Systems, Inc. |
Fund 352, Lost III;
Cost Center 110267, Public Facilities and Projects;
Object Code 56401, Machinery & Equipment;
Project Number 17PF3753 |
$91,816.71 |
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Sourcewell (formerly NJPA) Agreement 120617-KOH
|
|
|
|
|
29. |
18496
|
Recommendation Concerning the Approval of the Second of Two Possible Renewal Periods for the Dredging of Lafitte Cove Canal - Tim Day, Senior Manager, Natural Resources Management, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Approve the second of two possible renewal periods, effective October 1, 2020, to Coastal Reef Builders, Inc., per the terms and conditions of PD 17-18.072, for the dredging of Lafitte Cove Canal, in the amount not-to-exceed $65,000; and
B. Authorize the County Administrator to sign all related documents.
Vendor |
Funding |
Amount |
Contract Number |
Coastal Reef Builders, Inc. |
Fund 175, Transportation Trust Fund;
Cost Center 211602, Engineering/Infrastructure;
Object Code 54601, Repairs and Maintenance |
$65,000 |
PD 17-18.072 |
The County receives a reimbursement of $65,000 annually from the Santa Rosa Island Authority for the routine maintenance dredging of the entrance of Lafitte Cove Canal.
NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:
|
|
|
|
|
30. |
18526
|
Recommendation Concerning the Award of a Lease Agreement for a Copier for the I.T. Department - Bart Siders, Information Technology Department Director, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Authorize the use of the County's current Agreement, PD 18-19.101 Corrections Copiers, to be the basis for a new, stand-alone Lease Agreement with Copy Products Company d/b/a CPC Office Technologies, for a copier, supplies and maintenance for a period of 60 months, at a monthly lease amount of $105.44, with the cost of copies being billed at $0.0059 per page for black & white, and $0.04 per page for color copies. The department is estimating that they will spend approximately $150.00 per month - total - for the cost of the lease and the cost of copies. The total estimated cost of the lease is $6,326.40; and
B. Authorize the County Administrator to sign the documents related to this lease.
Vendor |
Funding |
Amount |
Copy Products Company d/b/a CPC Office Technologies |
Fund 001, General Fund;
Cost Center 270102, Information Systems;
Object 54601, Repairs & Maintenance Services |
$6,326.40 |
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRUBUTED UNDER SEPARATE COVER:
- Lease Agreement
- Original Agreement Fully Executed
|
|
|
|
|
31. |
18528
|
Recommendation Concerning the Award of a Lease Agreement for Two Copiers for Corrections - William R. Powell, Director of Corrections through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Authorize the use of the County's current Agreement, PD 18-19.101 Corrections Copiers, to be the basis for a new Lease Agreement with Copy Products Company d/b/a CPC Office Technologies, for two copiers, supplies, and maintenance, for a period of 60 months, at a monthly lease amount of $148.96, with the cost of copies being billed at $0.059 per page for black and white copies. These units do not allow for color copies. The estimated total cost of the lease for both units is $8,937.60; and
B. Authorize the County Administrator to sign the documents related to this lease.
Vendor |
Funding |
Amount |
Total |
Copy Products Company d/b/a CPC Office Technologies |
Fund 001, General Fund;
Cost Center 290307, Pre-Trial Release;
Object Code 56401, Machinery and Equipment |
$4,468.80 |
$8,937.60 |
Fund 114, Misdemeanor Probation;
Cost Center 290306, Pre-Trial Diversion;
Object Code 56401, Machinery & Equipment |
$4,468.80 |
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Lease Agreement
- Original Agreement Fully Executed
|
|
|
|
|
32. |
18542
|
Recommendation Concerning the Temporary Medical Staffing for Escambia County Corrections - William R. Powell, Director of Corrections and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Award an Indefinite Quantity, Indefinite Delivery, Multiple Award Contract for PD 19-20.076, Temporary Medical Staffing for Escambia County Corrections, for a term of 36 months, with the option for two additional 12-month renewal periods for a total of 60 possible months, at an estimated annual cost of $40,000, and
B. Authorize the County Administrator to sign the related documents between Escambia County and the following contractors:
- ICG Medical USA, Inc.;
- Jaykay Services, Inc. d/b/a Jaykay Medical Staffing;
- Maxim Healthcare Services, Inc.; and
- Staff Today, Inc.
This Solicitation was submitted via Vendor Registry to 134 Registrants representing 102 Firms. The notice was viewed by 56 firms and downloaded by 41. Nine responses were received.
Vendors |
Funding |
Amount |
Contract Number |
- ICG Medical USA, Inc.
- Jaykay Services, Inc. d/b/a Jaykay Medical Staffing
- Maxim Healthcare Services, Inc.
- Staff Today, Inc.
|
Fund 001, General Fund;
Cost Center 290402, Inmate Medical;
Object Code 53101, Professional Services |
$40,000 |
PD 19-20.076 |
The initial award of this Contract does not guarantee the issuance of any Purchase Orders. The prices included in each Agreement will be used to determine the lowest cost, however, Purchase Orders shall be issued based on responsiveness to the Department's needs and the quality of care provided.
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Proposal from ICG Medical USA, Inc.
- Proposal from Jaykay Services, Inc. d/b/a Jaykay Medical Staffing
- Proposal from Maxim Healthcare Services, Inc.
- Proposal from Staff Today, Inc.
|
|
|
|
|
33. |
18571
|
Recommendation Concerning a Change Order to Occupational Health Centers of Southwest P.A. (Concentra) - Jana Still, Human Resources Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order, in excess of $25,000, adding funds to pay the Clinic premiums until the end of the fiscal year:
Department: |
Human Resources |
Division |
Benefits |
Type |
Addition |
Amount |
$30,000 |
Vendor |
Occupational Health Centers of the Southwest P.A. |
Purchase Order |
200739 |
Change Order |
1 |
Original Award Amount |
$765,000 |
Cumulative Amount of Change Orders Through This Change Order: |
$30,000 |
New Purchase Order Total |
$795,000 |
Funding Source: 501, Internal Service Fund, Cost Center 150112, Object Code 53101 |
|
|
|
|
34. |
18572
|
Recommendation Concerning a Change Order to Purchase Order 200673 to Florida Blue for Administrative Fees for the County’s Self-Funded Health Insurance Plan - Jana Still, Human Resources Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order, in excess of $25,000, adding funds for Administrative Fees for the County’s Self-Funded Health Insurance Plan:
Department: |
Human Resources |
Division |
Benefits |
Type |
Addition |
Amount |
$68,000 |
Vendor |
Florida Blue |
Purchase Order |
200673 |
Change Order |
1 |
Original Award Amount |
$1,057,540 |
Cumulative Amount of Change Orders Through This Change Order: |
$68,000 |
New Purchase Order Total |
$1,125,540 |
Funding Source: 501, Internal Service Fund, Cost Center 150108, Object Code 54501 |
|
|
|
|
35. |
18569
|
Recommendation Concerning Group Medical Insurance - Jana Still, Human Resources Department Director
That the Board takes the following action concerning the County’s Group Medical Insurance:
A. Approve the employee and retiree health insurance premiums for the Plan Year 2021;
B. Authorize a deposit of $630 into the Health Saving Account (HSA) for employees who have elected this Plan. This will assist the employee in paying the higher deductible and the administrative fees;
C. Authorize the Health Care Opt-Out Program ($200 a month) to remain the same as Plan Year 2020 and eliminate the dental discount; and
D. Authorize changes for Plan Year 2021.
The cost of the County’s health claims is trending at $25,300,000. The first seven months of 2020 are running at 109.2% of the total budget. There are several factors driving the increase in claims costs, i.e. March through June, there were eighteen claimants that accounted for $1,1839,206 in claims which is 22.1% of the total claims cost; in July claims experience was extraordinarily high resulting in approximately $2.4M in claims for the month; and throughout the year, specialty drugs increased in cost by 66%.
[Funding Source: Fund 501, Internal Service Fund, Cost Center 150108, Object Codes 53401 and 54501] |
|
|
|
|
36. |
18574
|
Recommendation Concerning the Issuance of Purchase Orders over $25,000 for Fiscal Year 2020-2021 - Janice P. Gilley, County Administrator
That the Board approve the issuance of individual Purchase Orders, in excess of $25,000, for Fiscal Year 2020-2021, based upon previously awarded Contracts and/or Agreements, as follows:
A. |
Gentry and Associates, LLC
Vendor Number: 071229
State Lobbyist Contract, PD 17-18.052
Fund: 001
Cost Center: 110201/53101
BCC Approved: July 5, 2018 |
$60,000 |
B. |
Alcalde and Fay LTD, Inc.
Vendor Number: 010368
Federal Lobbyist Contract, PD 16-17.038
Fund: 001
Cost center: 110201/53101
BCC Approved: July 18, 2017 |
$82,000 |
C. |
Dynamic Security Services, Inc.
Vendor Number: 042841
Security Services, PD 15-16.051
Fund: 001
Cost Center: 110201/53401
BBC Approved: August 14, 2016, October 5, 2017,
and September 20, 2018 |
$90,000 |
|
|
|
|
|
|
|
III. For Discussion |
|
|
|
|
1. |
15920
|
Recommendation Concerning Authorization for the Acquisition of Real Properties Located at 1703 North "Q" Street and 2307 West Mallory Street - Cassie Boatwright, Facilities Management Department Director
That the Board approve, by super-majority vote, or deny the following action regarding the purchase of real properties located at 1703 North "Q" Street (approximately 0.67 acres more or less) and 2307 West Mallory Street (approximately 0.19 acres more or less) from New Birth Baptist Church of Pensacola, Inc., for the West Moreno and "R" Street Drainage Project:
A. Approve the counter-offer of $50,000, which is above appraised value, from New Birth Baptist Church of Pensacola, Inc., for the following parcels of real property:
Parcel ID |
Property Owner |
Property Address |
Acreage |
Appraised
Value |
Counter
Offer |
17-2S-30-1300-110-019 |
New Birth Baptist Church of
Pensacola, Inc. |
1703 North "Q" Street |
0.67 |
$38,200 |
$50,000 |
17-2S-30-1300-050-019
|
New Birth Baptist Church of
Pensacola, Inc. |
2307 West Mallory Street |
0.19 |
$11,000 |
B. Approve the Contract for Sale and Purchase, subject to Legal review and sign-off, for the acquisition of the real properties located at 1703 North "Q" Street (approximately 0.67 acres more or less) and 2307 West Mallory Street (approximately 0.19 acres more or less) for $50,000; and
C. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute, subject to Legal review and sign-off, any documents necessary to complete the acquisition of these properties without further action of the Board (if the purchases are approved).
Funding Source:
Fund # 353 |
LOST IV |
Cost Center # 210106 |
Object Code # 56101 |
Project #19EN0473 |
These properties are located in Commission District 3.
|
|
|
|
|
2. |
18539
|
Recommendation Concerning the Escambia CARES Act Plan and Implementation - Janice P. Gilley, County Administrator
That the Board discuss the Escambia CARES Act Plan update including the following topics:
1. Implementation plan of the Business Assistance Grant including eligibility requirements and required documentation;
2. Assistance for implementing Grant programs; and
3. The funding balance for CARES Programs in the initial allocation of $14,321,324. |
|
|
|
|
3. |
18586
|
Recommendation Concerning a Discussion Exercising the First of Two Possible One-Year Renewal Periods for PD 16-17.068, Re-Solicit Operator for Paratransit Services - Paul Nobles, Purchasing Manager, Office of Purchasing through Tonya Ellis, Mass Transit Department Director
That the Board discuss and approve the renewal for PD 16-17.068, Re-Solicit Operator for Paratransit Services, between Escambia County and Innovative Transport & Logistics Solutions, LLC, for a term of 12 months or 24 months effective October 1, 2020, per the terms and conditions approved by the Board August 17, 2017.
A. Option 1
- Approve the first of two possible one-year renewals for PD 16-17.068, Re-Solicit Operator for Paratransit Services, between Escambia County and Innovative Transport & Logistics Solutions, LLC, for a term of 12 months effective October 1, 2020, per the terms and conditions approved by the Board August 17, 2017.
Year 4
- Per Trip rate, which includes a minimum living Wage of $11.23 for all employees, Ambulatory trip rate of $31.04, Wheelchair trip rate of $43.82; In the amount of $2,875,740, based on a total of 84,000 trips, with 75% Ambulatory trips and 25% Wheelchair trips.
- The terms of Contract PD 16-17.068 include Escambia County paying fuel costs for the contractor. In Fiscal Year 2019, the total cost of fuel paid by Escambia County under this Contract totaled $213,297.17.
- Previously for Year 4, the trip rate was predicated on averaging 84,000 trips on an annual basis. ITL Solutions has proposed approximately 99,000 trips annually, this would be the cap under the contract terms.
- Additional trips over 84,000 are currently not budgeted under the Mass Transit Department Cost Center Fund 104. Florida Commission for the Transportation Disadvantaged (TD) trips are funded with state grants. Excess TD trips are prohibited to be funded using American with Disabilities Act or other FTA federal funding sources.
- On the 10th of every month, the contractor will be required to meet with County staff to review all monthly maintenance invoices, trips invoiced, and the driver trip manifests from the previous month. Both parties will agree and resolve any concerns by the 20th of each the month.
- Staff to include the Option 1 terms and conditions into the Amendment of PD 16-17.068, Re-Solicit Operator for Paratransit Services, between Escambia County and Innovative Transport & Logistics Solutions, LLC, to be effective October 1, 2020.
Vendor/Contractor |
Funding |
Amount |
Contract
Number |
Innovative Transport & Logistics Solutions,
LLC |
Fund 104, Mass Transit, Cost Center 320406, Object Code 53405/53416 |
$2,875,740
(84,000 trips) |
PD 16-17.068 |
OR
B. Option 2
- Amend the contract for PD 16-17.068, Re-Solicit Operator for Paratransit Services, between Escambia County and Innovative Transport & Logistics Solutions, LLC, approved by the Board August 17, 2017, for a term of 24 months effective October 1, 2020, with the following amended terms and conditions:
Year 4
- Per Trip rate, which includes a minimum living Wage of $11.23 for all employees, Ambulatory trip rate of $35.04 (proposed by ITL Solutions), Wheelchair trip rate of $43.82 based on a total of 84,000 trips; In the amount of $3,127,740 based on 75% Ambulatory trips and 25% Wheelchair trips.
- The terms of Contract PD 16-17.068 include Escambia County paying fuel costs for the contractor. In Fiscal Year 2019, the total cost of fuel paid by Escambia County under this Contract totaled $213,297.17.
- Previously for Year 4, the trip rate was predicated on averaging 84,000 trips on an annual basis. ITL Solutions has proposed approximately 99,000 trips annually, this would be the cap under the contract terms.
- Per Trip rate, which includes a minimum living Wage of $11.23 for all employees, Ambulatory trip rate of $35.04 (proposed by ITL Solutions), Wheelchair trip rate of $43.82 based on a cap of 99,000 trips; In the amount of $3,686,265 based on 75% Ambulatory trips and 25% Wheelchair trips.
- Additional trips over 84,000 are currently not budgeted under the Mass Transit Department Cost Center Fund 104. Florida Commission for the Transportation Disadvantaged (TD) trips are funded with state grants. Excess TD trips are prohibited to be funded using American with Disabilities Act or other FTA federal funding sources.
- Excess trips over 84,000 will require an alternative funding source. Request the Board to approve to fund the estimated budget shortfall from $299,628.00 to $858,153 from the General Fund for the PD 16-17.068 Year 4 additional trips and $4 rate increase.
- Amend Section 2.6 of PD 16-17.068 to adequately reflect the County’s and contractor’s responsibilities for the eligibility application process. Contractor ITL Solutions, LLC provided application eligibility services under Section 2.6 of PD 16-17.068 for a period of 21 months starting October 1, 2017 ending on June 30, 2019. ECAT Staff assumed those duties beginning July 1, 2019.
- Contractor ITL Solutions, LLC has agreed to write off $146,536.61 in eligibility application salaries and expenses, contingent if Escambia County writes off the outstanding maintenance invoices for the period of April 2019 to August 2020, which currently totals $225,134.51. The amount is currently scheduled to be written off by the Clerk’s Office.
- On the 10th of every month, the contractor will be required to meet with County staff to review all monthly maintenance invoices, trips invoiced, and the driver trip manifests from the previous month. Both parties will agree and resolve any concerns by the 20th of each the month.
- Staff to include the Option 2 terms and conditions into the Amendment of PD 16-17.068, Re-Solicit Operator for Paratransit Services, between Escambia County and Innovative Transport & Logistics Solutions, LLC, to be effective October 1, 2020.
Vendor/Contractor |
Funding |
Amount |
Contract
Number |
Innovative Transport & Logistics Solutions,
LLC |
Fund 104, Mass Transit, Cost Center 320406, Object Code 53405/53416 |
$3,127,740
(84,000 trips)
Or
$3,686,265
(99,000 trips) |
PD 16-17.068 |
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Original Contract PD 16-17.068
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|
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|
|
|
COUNTY ATTORNEY'S REPORT |
|
|
|
|
|
|
I. For Action |
|
|
|
|
1. |
18494
|
Recommendation Concerning Escambia County State of Local Emergency.
That the Board take the following actions:
A. Ratification of Escambia County State of Local Emergency Resolution R2020-123; and
B. Extension of Escambia County State of Local Emergency. |
|
|
|
|
2. |
18581
|
Recommendation Concerning Scheduling an Attorney/Client Session on September 22, 2020 at 4:45 p.m. to Discuss Pending Litigation in David Bear v. Escambia County Board of County Commissioners; and Douglas Underhill, Case No. 2019 CA 002004.
That the Board take the following action:
A. Authorize the scheduling of a private meeting with its attorneys to discuss pending litigation in accordance with Section 286.011(8), Florida Statutes, for Tuesday, September 22, 2020 at 4:45 p.m.; and
B. Authorize the public notice printed below that will be published in the Pensacola News Journal on Saturday, September 19, 2020.
PUBLIC NOTICE
IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida to hold a private meeting with its attorneys to discuss pending litigation in the case of David Bear v. Escambia County Board of County Commissioners; and Douglas Underhill, Case No. 2019 CA 002004, Escambia County Circuit Court, in accordance with Section 286.011(8), Florida Statutes. Such attorney/client session will be held at 4:45 p.m. on September 22, 2020, in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Jeff Bergosh, Douglas B. Underhill, Lumon J. May, Robert Bender, and Steven Barry, County Administrator Janice P. Gilley, County Attorney Alison P. Rogers, and Lloyd, Gray, Whitehead & Monford, P.C. Attorney Gregory K. Rettig, attorneys representing Escambia County in the foregoing litigation will be in attendance. A certified court reporter will report the attorney/client session.
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|
|
|
|
3. |
18582
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Recommendation Concerning Scheduling an Attorney/Client Session on September 24, 2020 at 8:30 a.m. to Discuss Pending Litigation in Andrea N. Minyard, M.D. v. Escambia County, Santa Rosa County, Walton County, Okaloosa County, et al, Case No. 3:20-00034-TKW/HTC and Andrea N. Minyard, M.D. v. Escambia County, Florida v. Gulf Coast Autopsy Physicians, P.A., Case No. 2018 CA 000780.
That the Board take the following action:
A. Authorize the scheduling of a private meeting with its attorneys to discuss pending litigation in accordance with Section 286.011(8), Florida Statutes, for Thursday, September 24, 2020 at 8:30 a.m.; and
B. Authorize the public notice printed below that will be published in the Pensacola News Journal on Saturday, September 19, 2020.
PUBLIC NOTICE
IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida to hold a private meeting with its attorneys to discuss pending litigation in the cases of Andrea N. Minyard, M.D. v. Escambia County, Santa Rosa County, Walton County, Okaloosa County, et al, Case No. 3:20-00034-TKW/HTC and Andrea N. Minyard, M.D. v. Escambia County, Florida v. Gulf Coast Autopsy Physicians, P.A., Case No. 2018 CA 000780, in accordance with Section 286.011(8), Florida Statutes. Such attorney/client session will be held at 8:30 a.m. on September 24, 2020, in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Jeff Bergosh, Douglas B. Underhill, Lumon J. May, Robert Bender, and Steven Barry, County Administrator Janice P. Gilley, County Attorney Alison P. Rogers, Deputy County Attorney Charles V. Peppler, and Lydecker/Diaz Attorney Katie Gudaitis, attorneys representing Escambia County in the foregoing litigation will be in attendance. A certified court reporter will report the attorney/client session.
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4. |
18583
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Recommendation Concerning Scheduling an Attorney/Client Session on October 1, 2020 at 3:45 p.m. to Discuss Pending Litigation in Matthew Selover v. Escambia County and Dr. Rayme Edler, Case No. 2020 CA 000077.
That the Board take the following actions:
A. Authorize the scheduling of a private meeting with its attorneys to discuss pending litigation in accordance with Section 286.011(8), Florida Statutes, for Thursday, October 1, 2020 at 3:45 p.m.; and
B. Authorize the public notice printed below that will be published in the Pensacola News Journal on Saturday, September 26, 2020.
PUBLIC NOTICE
IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida to hold a private meeting with its attorneys to discuss pending litigation in the case of Matthew Selover v. Escambia County and Dr. Rayme Edler, Case No. 2020 CA 000077, in accordance with Section 286.011(8), Florida Statutes. Such attorney/client session will be held at 3:45 p.m. on October 1, 2020, in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Jeff Bergosh, Douglas B. Underhill, Lumon J. May, Robert Bender, and Steven Barry, County Administrator Janice P. Gilley, County Attorney Alison P. Rogers, Deputy County Attorney Charles V. Peppler, and Lydecker/Diaz Attorney Katie Gudaitis, attorneys representing Escambia County in the foregoing litigation will be in attendance. A certified court reporter will report the attorney/client sessioin.
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5. |
18489
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Recommendation Concerning Proposed Settlement of Notice of Claim by Former Inmate Aaron Hunter, for Damages to be Paid by Escambia County.
That the Board approve a settlement in which former inmate Aaron Hunter will be paid $75,000.00 in exchange for execution of a general release and hold harmless agreement. |
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6. |
18511
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Recommendation Concerning Approval of a Proposed Settlement regarding the Notice of Claim for Tort Damages by Mark and Connie Schnackenberg.
That the Board approve the proposed settlement of payment of $150,000.00 to Mark and Connie Schnackenberg in exchange for execution of a general release of all claims. Everest National Insurance Company, the general liability carrier for Blue Arbor, Inc., will pay the settlement in its entirety. |
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10. |
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Items added to the agenda. |
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11. |
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Announcements. |
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12. |
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Adjournment. |
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