Agenda

1.

Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.

Invocation – Commissioner Barry.

3.

Pledge of Allegiance to the Flag.

4.

Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.

Commissioners’ Forum.

6.

16655

Proclamations.

Recommendation: That the Board adopt the following Proclamations:

A. The Proclamation commending and congratulating Dan Kelly, a Lead Maintenance Technician in the Parks and Recreation Department, on his selection as the "Employee of the Month" for September 2019;

B. The Proclamation proclaiming September 2019 as "Library Card Sign-Up Month" in Escambia County, and calling upon all residents of this great County to join us in utilizing the West Florida Public Libraries;

C. The Proclamation proclaiming Wednesday, September 11, 2019, as "Patriot Day" in Escambia County, and encouraging all residents to express their gratitude to those who are willing to sacrifice their lives in defense of our freedom; and

D. The Proclamation proclaiming September 18, 2019, as a "Salute to First Responders" in Escambia County, and encouraging all citizens to take time out of their day to show first responders and their families how much we value their service.

7.

16267

Retirement Proclamations.

Recommendation: That the Board adopt the following Retirement Proclamations:

A. The Proclamation commending and congratulating John C. Gilly, Landfill Operations Supervisor, Waste Services Department on 30 years of dedicated service; and

B. The Proclamation commending and congratulating Ed L. Green, Corrections Officer, Corrections Department, on 22 years of dedicated service.

8.

Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

9.

16595

5:31 p.m. Public Hearing for Consideration of the Petition to Vacate a Portion of Unopened Right-of-Way Known as Alvarado Avenue, as Petitioned by Miller Florida Holding, LLC, a Florida Limited Liability Company, Represented by R. Jeffrey Boll, Esquire:

That the Board take the following action concerning the Petition to Vacate a Portion of Unopened Right-of-Way Known as Alvarado Avenue:

A. Approve or deny the Petition to Vacate a portion of Unopened Right-of-Way Known as Alvarado Avenue (0.32 acres more or less), as petitioned by Miller Florida Holding, LLC, a Florida Limited Liability Company, represented by R. Jeffrey Boll, Esquire;

B. Accept the Hold/Harmless Agreement;

C. Adopt the Resolution to Vacate; and

D. Authorize the Chairman or Vice Chairman to accept the documents as of the day of delivery of the documents to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute them at that time.

The real property mentioned in this Petition to Vacate is located in Commission District 2.

10.

16702

5:33 p.m. TEFRA Public Hearing for consideration of authorizing the issuance of the Escambia County, Florida Environmental Improvement Revenue Refunding Bonds (International Paper Company Project), Series 2019B for the purpose of refunding certain outstanding Bonds currently outstanding and issued by the County on behalf of International Paper Company - JoLinda Herring, Shareholder, Bryant Miller Olive P.A

That the Board take the following action concerning the issuance by the County of its not to exceed $10,000,000 Environmental Improvement Revenue Refunding Bonds (International Paper Company Project), Series 2019B (the "Bonds"), for the purpose of refunding certain Bonds currently outstanding and issued by the County on behalf of International Paper Company (the "Company"):

A. Conduct the Tax Equity and Fiscal Responsibility Act (TEFRA) public hearing as required under Federal law; and

B. Following the TEFRA public hearing, adopt and authorize the Chairman to execute the Resolution approving the issuance of the Bonds upon the terms established therein and certain other matters.

11.

16719

5:34 p.m. Public Hearing for Consideration of Adopting an Ordinance Conserving and Preserving Properties on Santa Rosa Island.

That the Board adopt, and authorize the Chairman to sign, the Ordinance Conserving and Preserving Properties on Santa Rosa Island.

12.

Reports:

CLERK & COMPTROLLER'S REPORT

Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110

I. Consent Agenda

1.

16678

Recommendation Concerning Acceptance of the July 31, 2019, Investment Report.

That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended July 31, 2019, as required by Ordinance Number 95-13; on July 31, 2019, the portfolio market value was $334,193,458 and portfolio earnings totaled $401,507 for the month; the short term portfolio yield 2.25%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 2.41%; the long-term CORE portfolio achieved a yield of 2.02%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of 1.91%.

2.

16699

Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's office:

A. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Transportation Workshop held August 8, 2019;

B. Accept, for filing with the Board's Minutes, the Report of the Gary Sansing Public Forum held August 15, 2019; and

C. Approve the Minutes of the Regular Board Meeting held August 15, 2019.

GROWTH MANAGEMENT REPORT

I. Public Hearing

1.

16691

Recommendation Concerning the Review of the Rezoning Cases Heard by the Planning Board on August 6, 2019

That the Board take the following action concerning the rezoning cases heard by the Planning Board on August 6, 2019:

Review and either adopt, modify, or overturn the Planning Board’s recommendations for Rezoning Cases Z-2019-09, Z-2019-10, Z-2019-11, and Z-2019-12 or remand the cases back to the Planning Board; and
Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning cases that were reviewed.

1.	Case No.:	Z-2019-09
	Address:	10307 Tanton Road
	Property Reference No.:	29-2S-31-2101-001-001
	Property Size:	4.5 (+/-) acres
	From:	MDR, Medium Density Residential district (10 du/acre) and LDR, Low Density Residential district (four du/acre)
	To:	MDR, Medium Density Residential district (10 du/acre)
	FLU Category:	MU-S, Mixed-Use Suburban
	Commissioner District:	1
	Requested by:	Tom Hammond, Agent for Randall Builders Group, LLC, Owner
	Planning Board Recommendation:	Approval
	Speakers:	Tom Hammond, Theresa Blackwell, Ellen Knott, Margaret Hostetter

2.	Case No.:	Z-2019-10
	Address:	2425 E. Johnson Avenue
	Property Reference No.:	17-1S-30-2100-000-004
	Property Size:	0.47 (+/-) acres
	From:	MDR, Medium Density Residential district (10 du/acre)
	To:	HDMU, High Density Mixed-use district (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	4
	Requested by:	Wiley C. "Buddy" Page, Agent for Bhupat Patel, Owner
	Planning Board Recommendation:	Approval
	Speakers:	Buddy Page

3.	Case No.:	Z-2019-11
	Address:	2001 W. Nine Mile Road
	Property Reference No.:	12-1S-31-1100-004-003
	Property Size:	3.67 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre)
	To:	HC/LI, Heavy Commercial and Light Industrial district (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	3
	Requested by:	Wiley C. "Buddy" Page, Agent for David E. and Willie P. Bailey, Owners
	Planning Board Recommendation:	Approval
	Speakers:	Buddy Page

4.	Case No.:	Z-2019-12
	Address:	11545 Sorrento Road
	Property Reference No.:	12-3S-31-3301-000-000
	Property Size:	18.78 (+/-) acres
	From:	LDR, Low Density Residential district (four du/acre)
	To:	Com, Commercial district (25 du/acre)
	FLU Category:	MU-S, Mixed-Use Suburban
	Commissioner District:	2
	Requested by:	Wiley C. "Buddy" Page, Agent for Curtis and Kelli Sumrok, Owners
	Planning Board Recommendation:	Denial
	Speakers:	Buddy Page, Suzanne Wells, Alice Mullins, Catherine Buck, Carole Tebay, Joe Schiller

2.

16694

5:45 p.m. A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map

That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning cases heard by the Planning Board on August 6, 2019, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.

II. Action Item

1.

16687

A Public Hearing Concerning Construction of a Pier on County Right-of-Way

That the Board review and approve the application of Michael Thorsen for permitting of a dock on right-of-way located at 2790 Bayou Grande Boulevard, Pensacola, FL 32507, Parcel I.D. # 35-2S-31-1000-011-051, that has been dedicated to the public, but not yet opened, maintained, or otherwise accepted by the County per the Land Development Code (LDC) 3-1(g).

III. Consent Agenda

1.

16695

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

October 3, 2019

A. 5:45 p.m. - A Public Hearing to amend the Official Zoning map to include the following Rezoning cases heard by the Planning Board on September 3, 2019.

1.	Case No.:	Z-2019-13
	Address:	2071 Atwood Dr
	Property Reference No.:	18-1S-31-5201-000-024
	From:	Com, Commercial district (25 du/acre)
	To:	HC/LI-NA, Heavy Commercial and Light Industrial district, prohibiting the subsequent establishment of any microbreweries, microdistilleries, microbreweries, bars, nightclubs, or adult entertainment uses (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	4
	Requested by:	Wiley C. "Buddy" Page, Agent for Thompson Trust, Owner

2.	Case No.:	Z-2019-14
	Address:	9500 Hillview Drive
	Property Reference No.:	05-1S-30-0407-190-001
	From:	MDR, Medium Density Residential district (10 du/acre)
	To:	Com, Commercial district (25 du/acre)
	FLU Category:	Mixed-Use Urban
	Commissioner District:	5
	Requested by:	Wiley C. "Buddy" Page, Agent for Jennifer Reese, Owner

B. 5:46 p.m. - A Public Hearing - Large Scale Map Amendment LSA-2019-02 - Pate Road

Summary: Future Land Use change from MU-U to Industrial.

C. 5:47 p.m. - A Public Hearing - Small Scale Map Amendment SSA-2019-02 - 50 Coast Road

Summary: Future Land Use change from C to MU-U.

COUNTY ADMINISTRATOR'S REPORT

I. Technical/Public Service Consent Agenda

1.

16664

Recommendation Concerning Community Redevelopment Agency Meeting Minutes, August 1, 2019 - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board accept for filing with the Board's Minutes, the August 1, 2019, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.

2.

16669

Recommendation Concerning a Limited Noise Waiver for the CNG Fall Car Show and Bass Competition - Tim Tolbert, Building Official/Department Director

That the Board review and approve the "Special Event Permit Application" for a limited waiver of the noise restrictions imposed by the Escambia County Noise Abatement Ordinance for the CNG Fall Car Show and Bass Competition, to include music and vehicle bass, being held at 113 Massachusetts Avenue, Pensacola, Florida, on Sunday, September 29, 2019, from 8:00 a.m., to 6:00 p.m.

3.

16667

Recommendation Concerning the Extension of the 2019 Ad Valorem Property Tax Roll - Stephan Hall, Budget Manager, Management and Budget Services

That the Board approve extending the 2019 Ad Valorem Property Tax Roll prior to the completion of the Value Adjustment Board (VAB) hearings, to afford the taxpayers of Escambia County the opportunity to pay their taxes during each of the four discount periods, beginning November 1, 2019, as allowed by Florida Statute 197.323.

4.

16635

Recommendation Concerning the Request for Disposition of Property for the Office of Management and Budget - Stephan Hall, Budget Manager, Management and Budget Services

That the Board approve the Request for Disposition of Property Form for the Office of Management and Budget, listing two items. The listed items have been found to be of no further usefulness and are non-functional to the County; thus, it is requested that Property #41282 -1994 Laser Printer 4Plus, and Property #48007 - 1999 Laser Printer 4050N be approved for disposal.

5.

16698

Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - John Dosh, Interim Public Safety Department Director

That the Board approve the three Request for Disposition of Property Forms for the Public Safety Department, for property which is described and listed on the Forms, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.

6.

16686

Recommendation Concerning the Memorandum of Agreement with the Florida Division of Emergency Management for the Access and Use of a Statewide and State-Funded Emergency Notification System - John S. Dosh, Interim Public Safety Director

That the Board take the following action regarding the Memorandum of Agreement between the Florida Division of Emergency Management and Escambia County, Florida:

A. Approve the Memorandum of Agreement between the Florida Division of Emergency Management and Escambia County, Florida, for the Access and Use of a Statewide and State-Funded Emergency Notification System that is effective on the date of execution by the last signing party and shall remain in effect for the duration of services provided under the Contract, and shall automatically renew, as long as the Division continues to provide this contractual service to eligible entities defined in this and subsequent Contracts; and

B. Authorize the Chairman or Vice Chairman to execute the Memorandum of Agreement and any subsequent documentation related to the implementation of this Memorandum of Agreement.

7.

16513

Recommendation Concerning the Scheduling of a Public Hearing to Consider the Vacation of a Portion of Unopened Right-of-Way Known as Hollyhill Road - Joy Jones, P.E., Engineering Department Director

That the Board take the following action regarding a Petition to Vacate a Portion of Unopened Right-of-Way known as Hollyhill Road, as petitioned by Patrick W. Corkill:

A. Authorize the scheduling of a Public Hearing for November 7, 2019, at 5:31 p.m., to consider the Petition to Vacate a Portion of Unopened Right-of-Way known as Hollyhill Road (0.14 acres, more or less), as petitioned by Patrick W. Corkill; and

B. Require the Petitioner to notify all property owners within a 500 foot radius.

The real property mentioned in this Petition to Vacate is located in Commission District 1.

8.

16679

Recommendation Concerning Execution of Certification of Consistency with the Consolidated Plan Forms for Continuum of Care Application - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board approve and authorize the County Administrator to sign Certification of Consistency with the Consolidated Plan Forms for the U.S. Department of Housing and Urban Development (HUD), Continuum of Care (COC) Applications for homeless housing, planning and service projects by Opening Doors Northwest Florida (ODNWF).

9.

16735

Recommendation Concerning the CareerSource Escarosa Individual Training Accounts Waiver and Fiscal Year 2019-2020 Budget - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board take the following action concerning Workforce Escarosa, Inc., dba CareerSource Escarosa:

A. Approve and authorize the Chairman to sign the CareerSource Escarosa Individual Training Accounts (ITA) request to support a waiver to allow 30% (vs.50%) of the Title I fund for Adults and Dislocated Workers to be allocated for ITA and to allow CareerSource to meet fixed cost requirements, staffing levels, and increased demand for core and intensive services; and

B. Approve the Fiscal Year 2019-2020 Budget for Workforce Escarosa, Inc., dba CareerSource Escarosa as submitted.

10.

16736

Recommendation Concerning a One-Year Extension of CareerSource Designation as a Direct Provider - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board approve, and authorize the Chairman to sign, the Workforce Escarosa, Inc., dba CareerSource Escarosa request for a one-year extension as an authorized Direct Service Provider for this area, which will bring all Local Workforce Development Areas under the same organizational structure. As a designated provider, it aligns CareerSource Escarosa with Workforce Innovation Opportunity Act (WIOA) regulations and allows continued functions in a manner that best serve their clients and the region’s employers.

II. Budget/Finance Consent Agenda

1.

16693

Recommendation Concerning Multi-Family Housing Revenue Bonds for Affordable Housing Project (Springhill Apartments Located in Madison County, Florida) - JoLinda Herring, Bryant Miller Olive P.A. and Patricia D. Lott, Escambia County Housing Finance Authority

That the Board adopt the Resolution approving the plan of finance therein described and the issuance and sale of not exceeding $6,500,000 multi-family housing revenue bonds (the “Bonds”) by the Escambia County Housing Finance Authority (the “Authority”) to be used to finance or refinance the Affordable Housing Project located in Madison County, Florida.

2.

16665

3.

16666

Recommendation Concerning the Cancellation of Residential Rehab Grant Program Liens - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board ratify the following September 5, 2019, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the cancellation of the Residential Rehab Grant Program Liens:

A. Approving the following cancellations of three Residential Rehab Grant Program Liens, as the Grant recipients have met their one-year of compliance with the Residential Rehab Grant Program:

Property Owners	Address	Amount
Joel D. Harris	224 Sunset Avenue	$5,994
James R. and Gertrudes A. Pence	1223 Poppy Avenue	$2,600
Juanita Williams	1125 Medford Avenue	$2,530

B. Authorizing the Chairman to execute the Cancellation of Lien documents.

4.

16690

Recommendation Concerning Issuance of a Change Order on Purchase Order 190332, to Brodart, for Purchase of Books and Other Library Materials - Todd Humble, Library Services Director

That the Board approve and authorize the County Administrator to execute the following Change Order on Purchase Order 190332, to Brodart:

Department:	Library Services
Type:	Addition
Amount:	$22,000
Vendor:	Brodart
PO#:	190332
Fund	113
Cost Center:	110501 (Operations)
Account:	56601 (Books/Publicat/Libr. Mat)
Original PO Amount	$268,000
New PO Amount:	$290,000

5.

16611

Recommendation Concerning the Uncollectible Bad-Debt Write-Off of Accounts Receivable Recorded in the Emergency Medical Service Fund as Uncollectible Bad Debts - John Dosh, Interim Public Safety Department Director

That the Board adopt the Resolution authorizing the write-off of $2,847,857.53, in Accounts Receivable that have been recorded in the Emergency Medical Service Fund of Escambia County and have been determined to be uncollectible bad debts for patient claims dating December 1, 2017 - February 7, 2019. During this same time frame, a total revenue of $11,701,582.32 was collected.

This Resolution allows an accounting transaction to be recorded and in no way should be construed to be a forgiveness of debt. This Resolution includes write-offs from Emergency Medical Services (EMS) Ambulance Billings for 5,416 accounts that have been through all phases of the billing and collection cycles, to include all primary and secondary insurance filing, and private pay processing pre-collection letter(s).

Payer	Number of Claims	Total Write-Off Amount	Description
Medically Needy	1,111	$687,629.57	Recipients who must pay out of pocket a certain dollar amount before qualifying for Medicaid Insurance
Medicaid QI1/ SLMB	194	$28,282.74	Has income that does not exceed 100% of the federal poverty level and do not qualify for any additional benefits therefore resulting in a deductible or coinsurance payment
Self-Pay	4,111	$2,131,945.22	No Insurance
Total	5,416	$2,847,857.53

All means of in-house collection have been exhausted and we are confident these accounts are truly uncollectible, and any further action on behalf of EMS Billing would be unproductive. We believe once an adverse credit rating is reported, it would provide additional leverage for the Collection Agency to attempt collection on these accounts. Each patient has received three invoices prior to receiving their notice of pre-collection letter. Each account will be referred to our secondary collection agency in which the outstanding balance will be listed as an outstanding debt with all three credit reporting agencies.

Although, this is a routine practice of writing off uncollectible bad-debt, this write-off is within reason of past practices as shown in the chart below.

Fiscal Year	Transport & Stand-by Charges	Revenue	Bad Debt Adjustments by Fiscal Year	% of Charges that went to Bad Debt
2007/2008	$20,241,031.19	$8,343,857	$4,844,328.34	23.93%
2008/2009	$20,100,677.77	$9,343,857	$4,701,646.05	23.39%
2009/2010	$20,166,623.94	$8,829,820	$4,666,009.80	23.14%
2010/2011	$20,646,219.80	$9,704,845	$4,110,157.74	19.91%
2011/2012	$24,081,658.97	$9,946,417	$5,180,026.20	21.51%
2012/2013	$25,815,668.71	$11,181,918	$5,103,850.76	19.77%
2013/2014	$26,929,005.80	$11,569,175	$5,088,621.84	18.90%
2014/2015	$27,509,179.80	$12,119,244	$5,440,898.32	19.78%
2015/2016	$27,878,748.17	$11,054,658	$5,881,992.86	21.10%
2016/2017	$28,262,407.40	$12,302,721	$6,015,472.94	21.28%
2017/2018	$30,564,840.54	$9,251,924	$1,695,014.46	5.55%
2018/2019 through July 2019	$24,223,240.45	$9,867,514	$ -

Total	$296,419,302.54	$123,515,950	52,728,019.31

** Please note that a bad-debt write-off can cross several fiscal years when submitted to BCC for approval**
**On average Escambia County collects 1% of everything sent to collections**

6.

16649

Recommendation Concerning the Service Agreement with Motorola Solutions, Inc., for Maintenance of the County's P25 Digital UHF Radio System, Microwave System and Fixed Equipment - John Dosh, Interim Public Safety Department Director

That the Board take the following action concerning the Service Agreement, Contract Number USC000015559, with Motorola Solutions, Inc., for maintenance of the County's P25 Digital UHF Radio system, microwave system, and fixed equipment, in the total amount of $429,552.28, for the period of October 1, 2019, through September 30, 2020:

A. Approve and authorize the County Administrator to sign the one-year Service Agreement; and

B. Authorize the issuance of a Purchase Order in the amount of $429,552.28 to Motorola Solutions, Inc., for the period October 1, 2019, through September 30, 2020.

[Funding: Fund 001, General Fund, Cost Center 330403, Communications, Object Code 54601, Repair & Maintenance]

7.

16677

Recommendation Concerning a Change Order to Blue Arbor, Inc. - John Dosh, Interim Department Director, Public Safety Department

That the Board approve and authorize the County Administrator to execute Change Order #190829-3, to Blue Arbor, Inc., adding funds for Contractual Services:

Department:	Public Safety Department
Division:	Business Operations
Type:	Addition
Amount:	$9,000
Vendor:	Blue Arbor, Inc.
Contract:	PD 17-18.055
Purchase Order#:	190829
Change Order #:	3
Original Amount:	$15,000
Change Order #1:	$10,000
Change Order #2:	$20,000
Change Order #3:	$9,000
New PO:	$54,000

[Funding: Fund 408, Emergency Medical Services, Cost Center 330603, Expense Account 53401]

8.

16632

Recommendation Concerning a Change Order to Charles Neely Corp., DBA PR Chemical & Paper Supply, for the Public Works Department - Pensacola Beach Division - Wes Moreno, Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Charles Neely Corp., DBA PR Chemical & Paper Supply, for the Public Works Department - Pensacola Beach Division:

Department:	Public Works
Division:	Pensacola Beach
Type:	Addition
Amount:	$11,000
Vendor:	Charles Neely Corp., DBA PR Chemical & Paper Supply
PO#:	190496
CO#:	2
Original Purchase Order Amount:	$75,000
Cumulative Amount of Change Orders Through this CO:	$18,500
New Purchase Order Total:	$93,500

[Funding Source: Fund 001, General Fund, Cost Center 211401, Object Code 55201]

9.

16650

Recommendation Concerning a Single Source Procurement with Thompson Tractor Company for Dealer Certified Rebuild of 60193 CAT D8T Track Type Tractor - Patrick T. Johnson, Solid Waste Management Department Director

That the Board take the following action:

A. Authorize the Single Source purchase of a Dealer Certified machine repair/rebuild of a County-owned Caterpillar D8T Track Type Tractor, PN 60193 (S/N: MLN00574), for the Operations Division of the Escambia County Waste Services Department, in accordance with State of Florida Statute 287-057(3)(c), regarding the exception of single source commodities or contractual services from competitive-solicitation requirements. No responses were received; and

B. Authorize the issuance of a Purchase Order Contract to Thompson Tractor Co., Inc., SS 18-19.001, in the amount of $568,192.63, for the certified rebuild of a County-owned D8T Track Type Tractor.

[Funding: Fund 401, Solid Waste Fund, Cost Center 230314, Solid Waste Management Operations; Object Code 56401, Machinery & Equipment]

10.

16585

Recommendation Concerning Approval of Project Final Closeout Summary and Assessment of Liquidated Damages for Construction of Perdido Class I Landfill Section 5 Cell 1A Expansion - Patrick T. Johnson, Solid Waste Management Department Director

That the Board take the following action:

A. Approve the Project Final Closeout Summary and processing of Change Order #12 in conjunction with the last Progress Payment to BKW, Inc.,

B. Authorize the County Administrator to sign the approved Change Order;

C. Approve the Assessment of Liquidated Damages against Final Payment for the construction of the Perdido Class I Landfill Section 5 Cell 1A Expansion;

D. Authorize the County Administrator to notice Philadelphia Indemnity Insurance Company (Surety), concerning the Board's approval of the Assessment of Liquidated Damages, in the amount of $ 223,000, against the Final Payment to BKW, Inc., for the construction of the Perdido Landfill Section 5 Cell 1A Expansion; and

E. Authorize the Issuance of a Final Payment, in the amount of $ 145,879.91, to Philadelphia Indemnity Insurance Company (Surety), on behalf of BKW, Inc., representing its retainage less assessed Liquidated Damages as approved by the Board.

In preparation for Project Closeout and Final Payment, staff is requesting that the Board give consideration for approval of the Final Closeout Summary to include Change Order #12 to be processed with the last Progress Payment to BKW. Inc., and because of Philadelphia Indemnity's claim to the contract funds, liquidated damages shall be deducted from the Final Payment prior to being submitted to Philadelphia Indemnity Insurance.

[Funding: Fund 401, Solid Waste Fund, Cost Center 230315 Projects, Object Code 56301]

11.

16656

Recommendation Concerning a Change Order to Purchase Order Number 190516, Thompson Tractor Company, Inc., for Repairs and Maintenance to Heavy Equipment - Patrick T. Johnson, Waste Services Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order Number 6, to Purchase Order Number 190516, Thompson Tractor Company, Inc., for repairs and maintenance to Heavy Equipment:

Department:	Waste Services Department
Division:	Operations
Type:	Addition
Amount:	$75,000
Vendor:	Thompson Tractor Company, Inc.
Project Name:	Supplies, Labor, Repairs, & Rentals, "OEM" Manufacturer
PO#:	190516
CO#:	6
Cost Center for CO:	230314
Original PO Amount:	$ 372,000
Cumulative Amount of Change Orders Through This Change Order:	$ 200,500
New PO Total:	$ 572,500

12.

16224

Recommendation Concerning Authorization for Access and Signature for the Transit Award Management System - Tonya Ellis, Mass Transit Interim Director

That the Board take the following action concerning the Transit Award Management System (TrAMS) Memo:

A. Authorize the Chairman to sign the Designation of Signature Authority for the TrAMS memo; and

B. Authorize the Interim Mass Transit Director to obtain a Personal Identification Number (PIN) so that the Interim Director may, on behalf of Escambia County, Florida, file and execute Applications and documents required for Federal Transit Administration (FTA) Grants.

13.

16700

Recommendation Concerning the Grant Agreement Providing Fiscal Year 2019-2020 Section 5311 Non-Urbanized Area Formula Program Grant Funding to Escambia County Mass Transit Department - Tonya Ellis, Interim Mass Transit Director

That the Board take the following action concerning State of Florida Department of Transportation Public Transportation Grant Agreement (PTGA), Financial Project Number 421368-3-84-18, providing Fiscal Year 2019-2020, Section 5311 Non-Urbanized Area Formula Program Grant funding to the Mass Transit Department:

A. Approve the PTGA, Financial Project Number 421368-3-84-18, providing for Florida Department of Transportation (FDOT) participation, in the amount of $180,271, of Fiscal Year 2019/2020 funding to Escambia County Area Transit (ECAT);

B. Adopt the Resolution authorizing the application and acceptance of these funds; and

C. Authorize the Chairman to execute the Resolution, PTGA, and all other required documents pertaining to this PTGA without further action of the Board.

Please note Section 19 (j) of the PTGA, which requires the County to waive forum and venue.

[Funding: The required 50% match of $180,271 is included in the Mass Transit Fiscal Year 2019/2020 budget. There will be no additional costs to the County as a result of this action.]

14.

16630

Recommendation Concerning Supplemental Budget Amendment #247 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #247, Mass Transit Fund (104) and Federal Transit Administration (FTA) Capital Projects Fund (320), in the amount of $101,858, to recognize the difference between what is budgeted in the current year ($3,431,799) and the actual grant ($3,533,657) for the FTA Grant 2019-059-00, received from the Federal Transit Administration (FTA), and to appropriate these funds to be used for ADA Paratransit service, repair and maintenance to security cameras, and associated equipment, fixed route vehicle operation expenses, and $64,022 to Baldwin County to purchase software and/or computers for operations. Florida toll revenue credits will be used as a soft match for the required 20% totaling $268,357. A local match for operating assistance will be matched at 50% with the use of Gas Tax Revenue, in the amount of $2,460,233, and was included in the Fiscal Year 2019 Budget.

In addition to the above, funds in the amount of $70,000 are being reallocated from the Mass Transit Administrative cost center salary account to the Mass Transit Operations cost center to help offset the above budget decrease in operating and to cover anticipated expenses through the end of the fiscal year. There is no increase or decrease to the above Grant funding from the FTA.

15.

16641

Recommendation Concerning Supplemental Budget Amendment #251 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #251, General Fund (001), in the amount of $20,333, to recognize the Sheriff's off-duty officer, Public Records, Investigative costs, and miscellaneous reimbursements/fees and to appropriate these funds back into the Sheriff's Administrative Budget to offset operational expenses.

16.

16670

Recommendation Concerning Budget Amendment #258 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board approve Budget Amendment #258, General Fund (001) in the amount of $98,015, to appropriate additional personnel funds due to unbudgeted retirement payouts in two Public Safety General Fund cost centers.

Public Safety Administration and Communications had two retirement payouts that were not budgeted in Fiscal Year 2018/2019. The first payout is for the Public Safety Director and the second is for an Emergency Communications Dispatcher. Funds are needed to cover these payouts due to the employee's resigning from the Board of County Commissioners.

17.

16672

Recommendation Concerning Supplemental Budget Amendment #259 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #259, Local Option Sales Tax IV (353), in the amount of $311,250, to recognize the Pensacola Pass Inlet Management Infrastructure Improvement Study Grant Agreement (#19ES2) from the State of Florida Department of Environmental Protection (FDEP), and to appropriate these funds for the project. A minimum match of 25% ($103,750) is required and matching funds will be provided through LOST IV Project# 19DS0732.

18.

16703

Recommendation Concerning Supplemental Budget Amendment #266 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #266, Fire Protection Fund (143), in the amount of $31,763, to recognize reimbursements received from the Florida State Fire Marshal Office for Hurricane Michael emergency work performed by Escambia County Fire Rescue under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), and to appropriate these funds back into Fire Rescue's budget.

19.

16701

Recommendation Concerning Contract Award for Re-Solicit for Food Services at the Escambia County Emergency Operations Center - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and HGT, Inc. d/b/a Green Acres Convenience Store and Deli, for a period of 12 months, with an option to extend the Agreement for up to two additional 12-month periods, per the terms and conditions of PD 18-19.095, Re-Solicit for Food Services at the Escambia County Emergency Operations Center.

This solicitation was distributed via Vendor Registry on July 22, 2019, to 73 registrants representing 53 firms. The solicitation was viewed by 18 individuals representing 16 firms, and downloaded by nine. One bid was received on August 6, 2019.

[Funding: Fund 001, General Fund; Cost Center 330402, Emergency Management; Object Code 53101, Professional Services]

20.

16658

Recommendation Concerning Rescind Request and Recommendation to Approve the Agreement for PD 18-19.031, Design Services for South Dog Track Project - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Rescind the Board action of July 18, 2019 (CAR II-24) for PD 18-19.031, Design Services for South Dog Track Project. The Agreement that was included did not include Exhibit "A", which contained the Scope of Work, time schedule, and fee schedule; and

B. Approve and ratify the signed Agreement between Escambia County and Fabre Engineering, Inc. d/b/a Fabre Engineering & Surveying, per the terms and conditions of PD 18-19.031, Design Services for South Dog Track Project, in the amount of $66,018 for Concept Design, $9,000 for optional/allowance for surveying as needed, and the remainder of $124,982 for optional/allowance for complete design, for a lump sum amount of $200,000, previously awarded by the Board on July 18, 2019.

[Funding: Fund 118, Gulf Coast Restoration; Cost Center 222022, RESTORE South Dog Track Drainage; Object Code 53101, Professional Services; Project # RDC80055]

21.

16692

22.

16640

Recommendation Concerning the Road Transfer Agreement Between Escambia County, FL, and the Florida Department of Transportation Regarding County Road 99 (Beulah Road) and State Road 292 (Perdido Key Drive) - Joy Jones, P.E., Engineering Department Director

That the Board take the following action concerning the Road Transfer Agreement between Escambia County and the Florida Department of Transportation (FDOT/also known as the Department) regarding County Road 99 (Beulah Road) and State Road 292 (Perdido Key Drive):

A. Approve and authorize the Chairman to sign the Road Transfer Agreement between Escambia County and FDOT;

B. Approve and authorize the Chairman to sign the Memorandum of Understanding (MOU) between Escambia County, Florida, and FDOT; and

C. Approve and authorize the Chairman to sign the Resolution authorizing the execution of the Road Transfer Agreement between Escambia County, Florida, and FDOT.

[Funding: Per MOU, Escambia County will transfer all work product and communication between Escambia County and any contractor or stakeholder associated with its US Highway 29 Project Development and Environment (PD&E) Study, including but not limited to all collected data, documentation, stakeholder discussions, as well as any funding associated with the US Highway 29 Connector Project to FDOT. Escambia County placed the contract with Atkins Global, Inc., on hold on August 13, 2019, after the Committee of the Whole Transportation Workshop affirmative consensus on August 8, 2019, regarding the transfer. The amount of funds remaining in the contract is $773,038.79; however, Atkins' final invoice for payment has not been received. The funds are located in Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #08EN0021 and Project #12EN1728]

23.

16673

Recommendation Concerning a Change Order on Contract PD 15-16.091, to John Davenport Engineering, Inc., for Design Services for Traffic Signal Design for County Road 95A (Palafox Highway) at County Road 749 (Old Chemstrand Road) and County Road 297A at County Road 186 (Kingsfield Road) - Joy Jones, P.E., Engineering Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to John Davenport Engineering, Inc., in the amount of $32,015, on Contract PD 15-16.091, Design Services for Traffic Signal Design for County Road (CR) 95A (Palafox Highway) at CR 749 (Old Chemstrand Road) and CR 297A at CR 186 (Kingsfield Road):

Department:	Engineering
Division:	Construction Management
Type:	Addition
Amount:	$32,015
Vendor:	John Davenport Engineering, Inc.
Project Name:	CR 95A at Chemstrand Road and CR 297A at Kingsfield Road
Contract:	PD 15-16.091
PO#:	170782
CO#:	7
Original Contract Amount:	$106,910
Cumulative Amount of Change Orders Through this CO:	$128,635
New Contract Amount:	$235,545

[Funding Source: Local Option Sales Tax (LOST) III, Fund 352, Cost Center 210107, Object Code 56301, Project 16EN3495]

This project is located in Commission District 5.

24.

16647

Recommendation Concerning County Maintenance of Brookhaven Phase 1 - Joy Jones, P.E., Engineering Department Director

That the Board approve the cost of maintenance for the public stormwater system to be funded through the establishment of a Stormwater Management Municipal Services Benefit Unit (MSBU) for Brookhaven Phase 1 (a 133-lot residential subdivision) located in the Pine Forest community, lying north of Devine Farm Road and west of South Highway 97 (County Road 97).

This project is located in Commission District 5.

25.

16643

Recommendation Concerning a Memorandum of Agreement Relating to the Development, Operation, and Maintenance of a Regional Advanced Traffic Management System and Regional Transportation Management Center - Joy Jones, P.E., Engineering Department Director

That the Board approve, and authorize the Chairman to sign, the Memorandum of Agreement (MOA) between the Florida-Alabama Transportation Planning Organization and Escambia County, for the Unified Development, Operation, and Maintenance and Stakeholder Allocation of a Regional Advanced Traffic Management System (ATMS) and a Regional Transportation Management Center (RTMC) and designate non-local option sales tax (LOST) funds as a future funding source.

[Funding Source: Approval includes the Board of County Commissioners (BCC) determining a non-LOST funding source for Escambia County's proportionate share, estimated to be $491,506.85 annually, with the first allocation estimated to be in 2021]

26.

16705

Recommendation Concerning the Funding Allocation to Blackfist Outreach Ministry, Inc., Gang Prevention Program - Commissioner Lumon J. May, District 3

That the Board approve a funding allocation in the amount of $1,000, from Commissioner May's Discretionary Fund, to Blackfist Outreach Ministry, Inc., Gang Prevention Program.

[Funding: Fund 001, Discretionary Money, Cost Center 110101, Object Code 58201]

27.

16706

Recommendation Concerning the Funding Allocation to Project Empowerment of Northwest Florida - Commissioner Lumon J. May, District 3

That the Board approve the funding allocation of $500, from Commissioner May's Discretionary Fund, to Project Empowerment of Northwest Florida.

[Funding: Fund 001, Discretionary Money, Cost Center 110101, Object Code 58201]

28.

16731

Recommendation Concerning the Funding Allocation to The Panhandle Charitable Open, Fore! Par-Tee Event - Commissioner Lumon J. May, District 3

That the Board approve allocating $2,500 from Commissioner May's Discretionary Fund to The Panhandle Charitable Open, Fore! Par-Tee event.

[Funding: Fund 001, Discretionary Money, Cost Center 110101, Object Code 58201]

29.

16707

Recommendation Concerning the Funding Allocation for the Barrineau Park Festival - Commissioner Steven Barry, District 5

That the Board consider and approve the funding request from the Barrineau Park Historical Society, for $3,000 to be funded from the District 5 Discretionary Fund, for the Annual Community Gathering Event, and approve the Purchase Order for this purpose.

[Funding: Fund 001, Discretionary Money, Cost Center 110101, Object Code 58201]

30.

16748

Recommendation Concerning the Funding Request for the Cantonment Improvement Committee Community United Fellowship Event - Commissioner Steven Barry, District 5

That the Board approve the request for $500 that was funded to the Cantonment Improvement Committee on August 1st, 2019, for their “Back-to-School Bash” to now be allocated to support their “Community United Fellowship” event with the Purchase Order to be processed on the front end and receipts turned in after the event.

[Funding: Fund 001, Discretionary Money, Cost Center 110101, Object Code 58201]

31.

16739

Recommendation Concerning the Funding for Autism Pensacola, “Connecting the Pieces Annual Dinner and Auction Gala” - Commissioner Jeff Bergosh, District 1

That the Board approve the funding of $1,000 for Autism Pensacola, “Connecting the Pieces Annual Dinner and Auction Gala” fundraiser on September 12, 2019, from Commissioner Jeff Bergosh’s discretionary money, and approve a Purchase Order for this purpose.

[Funding: Fund 001, General Fund, Board of County Commissioners’ Discretionary Money, Cost Center 110101, Object Code 58201]

32.

16742

Recommendation Concerning the Contract Award for Perdido Landfill 2019 Gas Collection and Control System Expansion - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve, and authorize the County Administrator to sign, the Agreement between Escambia County, Florida, and Carlson Environmental Consultants, PC, per the terms and conditions of PD 18-19.076, Perdido Landfill 2019 Gas Collection and Control System (GCCS) Expansion, in the amount of $118,525.

[Funding: Fund 401, Waste Services Fund, Object Code 230308, Object Code 54601]

COUNTY ATTORNEY'S REPORT

I. For Action

1.

16659

Recommendation for Providing Defense to Robert Kyles, Jr., Chief Investigator, in the matter of Otis Lee Wilson, Jr. v. Robert Kyles, Jr., et al, Case No. 2019 CA 001316.

That the County Attorney's Office provide a defense for Robert Kyles, Jr., Chief Investigator, in the lawsuit brought by Otis Lee Wilson, Jr. against Mr. Kyles and Jason D. Loriz and Michelle Loriz.

2.

16685

Recommendation Concerning Approval of Proposed Settlement of Workers' Compensation Claims Brought by Brenda Simmons.

That the Board approve a proposed settlement in the sum of $405,000.00 in exchange for complete resolution of all claims for Workers' Compensation benefits as well as the execution of a general release. The excess carrier, Zenith Insurance Company, would be responsible for payment in full of the settlement.

II. For Information

1.

16697

Recommendation Concerning Senior Assistant County Attorney, Kristin D. Hual’s election as Chair of the Judicial Nominating Commission of the First Judicial Circuit.

That the Board accept the following information:

Senior Assistant County Attorney, Kristin D. Hual was elected to serve as the Chairperson of the Judicial Nominating Commission of the First Judicial Circuit for a one-year term expiring on July 1, 2020. Ms. Hual was first appointed to serve on the Commission in 2014 by Governor Rick Scott, and she was reappointed for a second term in 2018.

2.

16734

Recommendation Concerning Small Claims Lawsuits Filed in the County Court of Escambia County for Unpaid Corrections Officer Training Expenses.

That the Board be made aware of the results of the following small claims lawsuits filed against former corrections officers with respect to unpaid corrections officer training expenses:

Escambia County v. Lance McGinnis – the County entered into the attached Stipulated Settlement Agreement with Mr. McGinnis.
Escambia County v. Mikeasha McNeil – the County obtained the attached Final Judgment against Ms. McNeil.
Escambia County v. Tanner Oliver – Mr. Oliver filed for Chapter 7 bankruptcy shortly after the County filed suit.

13.

Items added to the agenda.

14.

Announcements.

15.

Adjournment.