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County Administrator's Report 10. 16.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/06/2018
Issue: Casino Beach Congestion Management Plan Phase II Sheriff's Parking Lot
From:	Paul Nobles
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Contract Award for Casino Beach Congestion Management Plan Phase II Sheriff's Parking Lot - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Chavers Construction, Inc., per the terms and conditions of PD 17-18.074, Congestion Management Plan Phase II Sheriff's Parking Lot, for a lump sum of $915,364.

[Funding: Fund 353, LOST IV; Cost Center 210106, Transportation and Drainage; Object Code 56301, Improvements Other Than Buildings; Project Number 18EN0224]

BACKGROUND:

The Casino Beach parking area includes the construction of 80 parking spaces on the county owned property south and west of the Pensacola beach Sheriff’s substation. The parking lot will provide a new full access driveway connection and right turn lane on Fort Pickens Road as well as a connection to the existing Casino Beach Parking Area. The project includes clearing and grubbing, grading, paving, storm water, striping, sidewalk, fencing and stamped asphalt. The project will also convert the existing storm water pond to an underground storm water facility.

An Invitation to Bid, PD 17-18.074, Congestion Management Plan Phase II Sheriff's Parking Lot, was publicly noticed in the Pensacola News Journal on Monday, July 16, 2018. A non-mandatory Pre-Solicitation conference was held in the Office of Purchasing on July 31, 2018, and was attended by three firms. Bids were received from six firms on August 16, 2018. Chavers Construction, Inc. was deemed the lowest, most responsible bidder.

BUDGETARY IMPACT:

Funding: Fund 353, LOST IV; Cost Center 210106, Transportation and Drainage; Object Code 56301, Improvements Other Than Buildings; Project Number 18EN0224

LEGAL CONSIDERATIONS/SIGN-OFF:

Attorney Standard Form of Contract Form D: Road/Drainage.

PERSONNEL:

All work associated with this recommendation was done in-house and no additional staff was required.

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts

An Invitation to Bid, PD 17-18.074, Congestion Management Plan Phase II Sheriff's Parking Lot, was publicly noticed in the Pensacola News Journal on Monday, July 16, 2018. A non-mandatory Pre-Solicitation conference was held in the Office of Purchasing on July 31, 2018, and was attended by three firms. Bids were received from six firms on August 16, 2018. Chavers Construction, Inc. was deemed the lowest, most responsible bidder.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the Attorney Standard Form of Contract, Form D: Road/Drainage, and the Purchase Order.

Attachments
Original Solicitation with Bid Form and All Addendums
Bid Tab Certified
Recommendation to Award Determination Checklist with Backup
Agreement