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County Administrator's Report 10. 6.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Copier Lease Agreement with RJ Young Company, Inc. - Tonya Gant, Neighborhood & Human Services Department Director
That the Board approve the following action:
A. Rescind the Board's action of June 21, 2018, awarding a Purchase Order and authorizing the County Administrator to sign a 48-month lease for a Ricoh Model MP C4504 digital copier system to RJ Young Company, Inc., for placement in the Brownsville Community Resource Center, for an annual amount of $1,447.68, plus cost per copy at $ .0049 for black and white and $.045 for color, in accordance with the Escambia County, Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106-Multi-Year Lease and Lease Purchase Agreements (Funding: Fund 101, Restricted Fund, Cost Center 370150, Community Center Rentals, Object Code 54401, Rentals and Leases); and
B. Award a Purchase Order and authorize the County Administrator to sign a 48-month lease for a Ricoh Model MP C4504 digital copier system to RJ Young Company, Inc., for placement in the Brownsville Community Resource Center, for an annual amount of $1,356, plus cost per copy at $ .0049 for black and white and $ .045 for color, in accordance with the Escambia County, Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106-Multi-Year Lease and Lease Purchase Agreements.
[Funding: Fund 101, Restricted Fund, Cost Center 370105, Community Center Rentals, Object Code 54401, Rentals and Leases] |
| BACKGROUND: |
| The Department of Neighborhood & Human Services is continuing placement of necessary equipment for use in the Brownsville Community Resource Center. To utilize available funding in the best manner, quotes for lease and digital copier system were requested of three vendors. Of the quotes, RJ Young Company, Inc. provided the lowest and most responsive overall cost per month. The leasing option locks in a stabilized monthly lease rate of $112.96, with a cost of $.0049 per black and white, and $.045 per color copy. |
| BUDGETARY IMPACT: |
| Funding is available in Fund 101, Restricted Fund, Cost Center 370105, Community Center Rentals, Object Code 54401, Rental and Leases |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Lease Agreement has been reviewed and approved for legal sufficiency by Senior Assistant County Attorney Kristin Hual. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| In accordance with Escambia County, Florida, Code of Ordianances, Chapter 46, Finance Article II, Purchase and Contracts, Section 106 -- Multi-Year Lease and Lease Purchase Agreements. Quotes were solicited and obrained from three different vendors. The vendor with the lowest, and most responsive overal all cost per month was selected. |
| IMPLEMENTATION/COORDINATION: |
| The Department of Neighborhood & Human Services will coordinate with the Office of Purchasing to issue the necessary purchase order. |
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