Agenda

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County Administrator's Report 10. 1.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/06/2018
Issue: Agreement Extension with Sisters on the Rise, Inc for Food Service for the Emergency Operations Center
From:	Mike Weaver
Department:	Public Safety
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Food Service Agreement with Sisters on the Rise, Inc., and Escambia County for the Emergency Operations Center - Michael D. Weaver, Public Safety Department Director

That the Board extend the Food Service Agreement between Sisters on the Rise, Inc., and Escambia County for food service for the Emergency Operations Center (EOC), commencing October 26, 2018, per the terms and conditions of PD 16-17.042, Food Service for the Escambia County Emergency Operations Center, for a period of 12-months in accordance with the terms and conditions of the Agreement.

[Funding: Fund 001, General Fund and Fund 110, Other Grants Projects, Cost Centers 330402/330412/330413, Object Code 53101, Professional Services]

BACKGROUND:

The Office of Purchasing advertised the Invitation to Bid on May 22, 2017. Only one vendor attended the pre-solicitation conference, the current vendor. The bids were initially due on June 12, 2017 but no bids were received. The bid date was amended to June 26, 2017 because the current vendor was not able to bid and no other bidders responded. On June 26, no bidders submitted bids and the Bid Opening date was amended to July 17, 2017. The Office of Purchasing reached out to local caterers as well as food service vendors, looking for potential bidders. No bids were received by July 17, 2017 and the Bid Opening was amended to be on August 08, 2017. One vendor submitted a bid and they were deemed responsive. Sisters On the Rise is a responsible and responsive bidder for this Scope of Work and Specifications.

This recommendation is the result of a mutual agreement between the parties to exercise the option to extend the lease for an additional 12-month period.

BUDGETARY IMPACT:

Fund 001 General / 110 Other Grants Projects, Cost Center(s) 330402 / 330412 / 330413, Object Code 53101 Professional Services

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
Letter to Extend Agreement