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THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.  
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2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.
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PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED
 
AGENDA
Board of County Commissioners
Regular Meeting – September 6, 2018 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
 
             
1.   Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2.   Invocation – Commissioner Robinson.
 
3.   Pledge of Allegiance to the Flag.
 
4.   Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5.   Commissioners’ Forum.
 
6. 14576   Proclamations.

Recommendation: That the Board adopt the following Proclamations:

A. The Proclamation commending and congratulating Anthony Quiles, a Maintenance Technician in the Parks and Recreation Department, on his selection as "Employee of the Month" for September 2018;

B. The Proclamation proclaiming the week of September 9 - 15, 2018, as "National Patriotism Week" in Escambia County, and urging all citizens to join with the Benevolent and Protective Order of Elks in expressing gratitude for the privilege of American Citizenship with appropriate celebrations and observances;

C. The Proclamation designating the Regency Park Dog Park as the "Lonnie G. Jones Dog Park" and commending and congratulating Mr. Lonnie G. Jones on his dedication to this park;

D. The Proclamation proclaiming the month of September 2018 as Childhood Cancer Awareness Month, and commending and thanking Rally Foundation and other community supporters for all they do to educate the public about childhood cancer; and

E. The Proclamation proclaiming September 2018 as "Library Card Sign-Up Month" in Escambia County, and calling upon all residents of this great County to join us in utilizing the West Florida Public Libraries.
 
7.   Written Communication:
 
A. 14628   August 2, 2018, Communication from Rich Chism requesting lien relief for property located at 1008 North "Z" Street.

Recommendation: That the Board review and consider the lien relief request made by Rich Chism attached to property located at 1008 North "Z" Street.

On August 21, 2014, the Board amended the "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" Policy, Section III, H2. Staff was instructed to review all requests for forgiveness of Environmental (Code) Enforcement Liens to determine if the request met the criteria for forgiveness and allowing the County Administrator to act on the Board's behalf if set criteria are met.

After reviewing the request for forgiveness of liens, staff made the determination that the request does not fall within the criteria that would allow the County Administrator to act on the Board's behalf and grant relief, in accordance with the Board's Policy, "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" Policy, Section III, H2.

Mr. Chism represents Dixon School of Arts and Science. The property is currently owned by Allen and Brenda Janssen. Mr. Chism is requesting a partial release from Code Enforcement Special Magistrate liens/orders attached to other properties owned by Mr. and Ms. Janssen.
 
B. 14739   August 3, 2018 Communication from Amanda Barnes requesting relief for the Community Development Block Grant (CDBG) Program Mortgage for property located at 33 Camelia Drive.
 
C. 14765   August 27, 2018, Communication from Keith Wilkins regarding the proposed MRO Aviation Campus at Pensacola International Airport, and the proposed funding that will be needed from Escambia County to support the project.
 
D. 14786   Recommendation:
Quint and Rishy Studer's donation of a portion of land, approximately eight arces, located at 401 West Government Street, comprising Escambia County Parcel ID No. 00-0S-0090-7001-003 (formerly known as the Escambia County Utilities Authority Main Street wasterwater treatment plant) to the Board of County Commissioners to construct a public facility, commonly referred to as a "field-house" type development that could support indoor events, and that is available to area residents and their families..
 
8.   Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
9. 14715   5:31 p.m. Public Hearing for consideration of adopting an Ordinance creating the Homeplace Lane Roadway Improvements MSBU.

Recommendation: That the Board adopt, and authorize the Chairman to sign, the Ordinance creating the Homeplace Lane Roadway Improvements Municipal Service Benefit Unit (MSBU), and all related documents, and make the following findings of fact:

A. Lots in the District are specially benefited since roadway improvements increase the market value of an individual lot, provide individual lot owners with an appropriate and adequate transportation route in the area, and increase the ability of owners to develop their land;

B. The non-ad valorem special assessments levied represent a fair and reasonable apportionment of the cost of the special benefit received by each lot and do not represent a fair share of the cost of general governmental service provided to residents in the unincorporated areas of Escambia County;

C. Lots which do not receive a special benefit have been and shall be excluded from the non-ad valorem special assessment for roadway improvements; and

D. The Board is not accepting ownership of any roads, streets, easements, or lots located within the District, and shall not maintain any such properties within the District during or after completion of improvements in the District.
 
10.   Reports:
 
 
 
 
CLERK & COMPTROLLER'S REPORT
 
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110
 
  I.  Consent Agenda
 
1. 14675   Recommendation Concerning Acceptance of the July 31, 2018 Investment Report

That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended July 31, 2018, as required by Ordinance Number 95-13; on July 31, 2018, the portfolio market value was $360,590,683 and portfolio earnings totaled $434,861 for the month; the short-term portfolio yield 1.65%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 1.97%; the long-term CORE portfolio achieved a yield of 2.67%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of 2.71%.
 
2. 14703   Recommendation Concerning Acceptance of TDT Collection Data for the June 2018 Returns Received in July 2018

That the Board accept, for filing with the Board's Minutes, the Tourist Development Tax (TDT) Collections Data for the June 2018 returns received in the month of July 2018, as prepared by the Finance Department of the Clerk and Comptroller's Office; this is the tenth month of collections for the Fiscal Year 2018; total collections for the month of June 2018 returns was $1,704,415.40; this is a 15.20% increase over the June 2017 returns; total collections year to date are 6.40% more than the comparable timeframe in Fiscal Year 2017.
 
3. 14774   Recommendation Concerning Documents Provided for Filing with the Board's Minutes

That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office:

A. Closing documents for the sale of surplus property located at 901 Krasnosky Street, based on the Board's action of July 10, 2014, approving the sale of 19 parcels of real property that were escheated to the County; and

B. The State of Florida Florida Fish and Wildlife Conservation Commission Amendment No. 1 to Agreement No. 15153, based on the Board's action of January 7, 2016, authorizing the Chairman to sign the Agreement and any subsequent documents related to the acceptance, execution, reporting, no-cost time extensions, and amendments to the Agreement, subject to Legal review and approval, without further action of the Board.
 
4. 14688   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held August 9, 2018;

B. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held August 16, 2018; and

C. Approve the Minutes of the Regular Board Meeting held August 16, 2018.
 
 
GROWTH MANAGEMENT REPORT
 
  I.   Public Hearing
 
1. 14692   Recommendation Concerning the Review of the Rezoning Case Heard by the Planning Board on August 7, 2018

That the Board take the following action concerning the rezoning case heard by the Planning Board on August 7, 2018:
  1. Review and either adopt, modify, or reject the Planning Board’s recommendation for Rezoning Case Z-2018-10 or remand the case back to the Planning Board; and

  2. Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning case that were reviewed.
1. Case No.: Z-2018-10
Address: 9600 Blk Rebel Road
Property Reference No.: 07-1S-31-1220-000-002
Property Size: 28.42 (+/-) acres
From: LDR, Low Density Mixed-use district (four du/acre)
To: MDR, Medium Density Residential district (10 du/acre)
FLU Category: MU-S, Mixed-Use Suburban
Commissioner District: 1
Requested by: Kerry Anne Shultz, Agent for Marian E. Hendrix, Trustee
Planning Board Recommendation: Approval
Speakers: Kerry Anne Shultz, Jason Rebol, Douglas Clifton, James Faxlanger, Fay Blue, Theresa Blackwell, Jackie Wilde, Teresa Oldaker
 
2. 14710   5:45 p.m. - A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map

That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning case heard by the Planning Board on August 7, 2018, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.
 
3. 14711   5:46 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 7, Policy FLU 1.1.1 to Provide for an Amendment to the 2030 Future Land Use Map - LSA-2018-01

That the Board of County Commissioners (BCC) review and transmittal to the Department of Economic Opportunity (DEO), an Ordinance amending the Comprehensive Plan, Chapter 7, Policy FLU 1.1.1, 2030 FLU map, for the specific parcel, requesting to change the existing Future Land Use Map (FLUM) designation from Agricultural (AG) to Rural Community (RC).
 
4. 14709   5:47 p.m. - Cancellation of a Public Hearing Concerning the Review of an Ordinance Amending LDC, Chapter 3, Regarding Structure Setbacks and Minimum Lot Widths

That the Board of County Commissioners (BCC) cancel the 5:47 p.m., Public Hearing scheduled to review and adopt an Ordinance amending the Land Development Code (LDC), Chapter 3, to explain structure setbacks on lots with multiple street frontage, define minimum lot widths on small radius rights-of-way, and establish a minimum lot width within the Heavy Commercial and Light Industrial (HC/LI) zoning district.
 
5. 14708   5:48 p.m. - Cancellation of a Public Hearing Concerning the Review of an Ordinance Amending the Design Standards Manual, Chapter 1, and Land Development Code, Chapter 6, Definitions

That the Board of County Commissioners (BCC) cancel the 5:48 p.m., Public Hearing scheduled to review and adopt an Ordinance amending the Design Standards Manual (DSM), Chapter 1, Engineering, concerning stormwater ponds, stormwater management plans, roadway designs, removing density bonuses and Land Development Code (LDC), Chapter 6, Definitions, adding a definition for conveyance systems.
 
  II.  Action Items
 
1. 14712   Recommendation Concerning a Hold Harmless Agreement for a Shore Protection Structure

That the Board review and approve a hold harmless agreement with Jeffrey and Cheryl Chambers, for construction of a seawall within Escambia County, Florida. The agreement will serve to hold the County, its officers and employees harmless from any damages to persons or property that may result from authorized construction.

Pursuant to Sec. 119(4)(d)(2)(e), Florida Statutes, the applicant’s address is confidential and has been redacted.
 
2. 14730   Recommendation Concerning a Hold Harmless Agreement for a Shore Protection Structure

That the Board review and approve a hold harmless agreement with Mario Williams, for construction of a seawall at 2017 Crown Point Boulevard, Parcel I.D. # 15-2S-31-1100-025-001. The agreement will serve to hold the county, its officers and employees harmless from any damages to persons or property that may result from authorized construction.
 
  III. Consent Agenda
 
1. 14691   Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

October 4, 2018

5:45 p.m. - A Public Hearing to amend the Official Zoning map to include the following rezoning cases heard by the Planning Board on September 4, 2018.
Case No.: Z-2018-09
Address: 1900 Block Tate Road
Property Reference No.: 27-1N-31-0802-002-002
From: LDR, Low Density Residential district (four du/acre)
To: LDMU, Low Density Mixed-use district (seven du/acre)
FLU Category: MU-S, Mixed-Use Suburban
Commissioner District: 5
Requested by: Ronald Williams, Owner
Case No.: Z-2018-11
Address: Dogwood Place
Property Reference No.: 34-2S-30-0040-010-003
From: HDMU, High Density Mixed-use district (25 du/acre)
To: Com, Commercial district (25 du/acre)
FLU Category: MU-S, Mixed-Use Suburban
Commissioner District: 3
Requested by: Gilbert Nelson, Owner
Case No.: Z-2018-13
Address: 2335 Klinger Street
Property Reference No.: 18-1S-30-1201-005-005
From: MDR, Medium Density Residential district (10 du/acre)
To: HDMU, High Density Mixed-use district (25 du/acre)
FLU Category: MU-U, Mixed-Use Urban
Commissioner District: 4
Requested by: Robert Beasley, Agent for Crosby Holdings, LLC, Owner

5:46 p.m. - A Public Hearing - Bridlewood Planned Unit Development

Summary: Rebol-Battle & Associates, Consulting Engineers, project agent and engineer, submitted a Master Plan and associated subdivision development plans for PUD approval. The proposed subdivision is located in Section 16, Township 1 South, Range 31 West and is currently mostly zoned LDR with a little portion of MDR. The site is located on the North side of Mobile Highway West of Klondike Road and East of Beulah Road. The project encompasses approximately 322.99 (+/-) acres total which also includes 221.82 acres of wetlands. The subject parcels are 16-1S-31-2000-513-005, 16-1S-31-2000-510-005, 16-1S-31-2000-600-005 and will include 388 lots.

5:47 p.m. - A Public Hearing - Lot Width Solution Ordinance

Summary: LDC amendment to specify minimum widths for new lots fronting curved rights-of-way.

5:48 p.m. - A Public Hearing - DSM Ordinance

Summary: Changes to Chapter 1, Design Standards Manual (DSM) Chapter 1, Engineering, concerning stormwater ponds, Minor Subdivisions, stormwater management plans, roadway design, removing a reference to density bonus. LDC, Chapter 6 definitions, adding definition for conveyance system.

5:49 p.m. - A Public Hearing - Perdido Land Fill - Renewal of Concrete Recycling Facility Permit

Summary: Review and approve, modify, or deny the renewal of a permit for a concrete recycling facility located at 13009 Beulah Road.
 
 
COUNTY ADMINISTRATOR'S REPORT
 
  I.   Technical/Public Service Consent Agenda
 
1. 14654   Recommendation Concerning the Extension of the 2018 Ad Valorem Property Tax Roll - Stephan Hall, Budget Manager, Management and Budget Services

That the Board approve extending the 2018 Ad Valorem Property Tax Roll prior to the completion of the Value Adjustment Board hearings to afford the taxpayers of Escambia County the opportunity to pay their taxes during each of the four discount periods, as allowed by Florida Statute 197.323.
 
2. 14627   Recommendation Concerning Limited Waiver of the Escambia County Noise Abatement Ordinance for the October 13th Fireworks Display for the Mizura Wedding Reception - Tim Tolbert, Building Official/Department Director

That the Board review and approve the “Special Event Permit Application” for a limited waiver of the noise restrictions imposed by the Escambia County Noise Abatement Ordinance, allowing the number of sound decibels to exceed 70 dbA (sound level measurement when measured by a sound level meter at or within the property boundary of the receiving land use) for the Fireworks Display from offshore in front of Margaritaville Beach Hotel on Pensacola Beach for the Mizura Wedding Reception on October 13, 2018, from 9:45 p.m., to 10:00 p.m.
 
3. 14702   Recommendation Concerning an Amendment to the Veterinary Technology Program Agreement between Escambia County, Florida, and Pensacola State College Allowing Escambia County Animal Shelter Veterinary Clinic to be used for Veterinary Technician Students - John Robinson, Animal Services Manager

That the Board, subject to Legal review and sign-off, approve and authorize the Chairman to sign the Amendment between Escambia County, Florida, and Pensacola State College to allow the Escambia County Animal Shelter Veterinary Clinic to be used as a clinical rotation site for veterinary technician students studying at Pensacola State College.
 
4. 14663   Recommendation Concerning the 2018 Escambia County Transit Asset Management Plan, Performance Measures and Targets - Mike Crittenden, Mass Transit Director

That the Board take the following action:

A. Approve and adopt the 2018 Escambia County Transit Asset Management Plan, Performance Measures and Targets prepared by the Mass Transit Department; and

B. Direct the Mass Transit Director to provide copies to the FTA and other appropriate agencies.

Escambia County Transit Performance Measures
Asset Category Performance Measures Performance Targets Comments
Rolling Stock
All revenue vehicles
Age - % of revenue vehicles within a particular asset class that have met or exceed their Useful Life Benchmark. Vans - reduce by 0% of current inventory. Benchmarks have been set for each class of vehicle based on its current active inventory.
Cutaway Buses - reduce by 0% of current inventory.
Body-on-Chassis - reduce by 0% of current inventory.
Full size buses - reduce by 3% of current inventory.
Equipment
Non-revenue vehicles
Age - % of service vehicles that have met or exceed their Useful Life Benchmark. Overall reduction of the current inventory by 10%. Equipment is defined as nonexpendable, tangible property, having a useful life of at least one year.
Escambia County will inventory All Vehicles.
Facilities Condition - % of facilities with a condition rating below 3.0 on the FTA Transit Economic Requirement Modal (TERM) Scale. No more than 20% of FTA-funded facilities to have a rating of below 3.0 (Good) condition. Escambia County will only rate FTA-funded facilities.

 
5. 14665   Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate Surfview Drive, Paradise Isle Subdivision - Joy Jones, P.E., Public Works Department Director

That the Board take the following action regarding a Petition to Vacate Surfview Drive, Paradise Isle Subdivision:

A. Authorize the scheduling of a Public Hearing for October 18, 2018, at 5:31 p.m., to consider the Petition to Vacate Surfview Drive (66-foot public right-of-way), Paradise Isle Subdivision, as petitioned by Ed Czmut, Paradise Isle Homeowners Association, Inc.; and

B. Require the Petitioner to notify all property owners within a 500 foot radius.

This vacation request is located in District 2.
 
6. 14706   Recommendation Concerning the Request for Disposition of Property for the Public Works Department - Joy Jones, P.E., Public Works Department Director

That the Board approve the two Request for Disposition of Property Forms for the Public Works Department, listing three items. The Request Forms have been signed by all applicable authorities.
 
7. 14550   Recommendation Concerning Request for Disposition of Property for the Development Services Department - Horace L. Jones, Development Services Department Director

That the Board approve the Request for Disposition of Property Form for the Development Services Department for the property described on the Disposition Form, which has been found to be inoperable and of no further use, and is to be disposed of or sent for recycling as it is unusable.
 
8. 14713   Recommendation Concerning the Request for Disposition of Property for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director

That the Board approve the Disposition of Property Form for the Waste Services Department, for disposition of (1) Chem-Tainer Oil Tank, (1) Sharp Copier, Model ARM350N, and (1) Fluorescent Bulb Crusher.

All property is described and listed on the Disposition Form, with reasons for disposition stated. Due to the condition of the listed items, they have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or appropriately recycled or disposed.
 
9. 14682   Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board approve the four Request for Disposition of Property Forms for the Public Safety Department, for property which is described and listed on the Form, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.
 
10. 14636   Recommendation Concerning the Request for Disposition of Property for the Corrections Department - William R. Powell, Director of Corrections

That the Board approve the two Request for Disposition of Property Forms for the Corrections Department for property which is described and listed on the Disposition Forms. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or properly disposed.
 
11. 14707   Recommendation Concerning a Resolution Designating the Chief Correctional Officer of Escambia County - Jack R. Brown, County Administrator

That the Board adopt the attached Resolution (R2018-96) designating William R. Powell as the Chief Correctional Officer of Escambia County, pursuant to Section 951.06, Florida Statutes, effective 12:01 a.m., Saturday, September 1, 2018, and ratify the Chairman's signature.
 
12. 14729   Recommendation Concerning an Alabama Medicaid Provider Agreement for Escambia County Emergency Medical Services - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the electronic submission of the Provider Agreement and Provider Disclosure Form with the electronic signature of Michael D. Weaver as a condition for Escambia County Board of County Commissioners/Escambia County EMS (Emergency Medical Services) to continue to participate as a Provider under the Alabama Medicaid Program, with the provision that any litigation concerning any part of the Agreement shall be conducted in either the Circuit Court of Montgomery County, Alabama, or the United States District Court for the Middle District of Alabama, Northern Division.
 
13. 14735   Recommendation Concerning the Medical Student Externship Affiliation Agreement between Escambia County and Florida State University - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the Medical Student Externship Affiliation Agreement between Escambia County and the Florida State University College of Medicine for the provision of allowing medical students to participate in health care educational activities utilizing the County's EMS facilities:

A. Approve the Medical Student Externship Affiliation Agreement with the Florida State University (FSU) College of Medicine to allow medical students to receive clinical experience under the auspices of Escambia County Emergency Medical Services (ECEMS), commencing the effective date of the Agreement for a period of one year and will be automatically renewed for four successive one year renewal terms; and

B. Authorize the Chairman to execute the Agreement.
 
14. 14662   Recommendation Concerning the 2018 Annual Update of the Escambia County Ten-Year Transit Development Plan - Mike Crittenden, Mass Transit Director

That the Board take the following action:

A. Approve and adopt the 2018 Annual Update to the Escambia County Ten-Year Transit Development Plan (TDP) prepared by the Mass Transit Department, ensuring that Escambia County Area Transit (ECAT) services are eligible for State Transit Block Grant and other transit funding available from the Florida Department of Transportation (FDOT); and

B. Direct the Mass Transit Director to provide copies to FDOT and other appropriate agencies.

Florida Statutes, Chapter 14-73, requires that grant program recipients prepare a planning, development and operational guidance document based on a ten-year planning horizon. This TDP, and annual updates are required to be adopted by a provider’s governing body. The Annual Report must be forwarded to the regional FDOT office, by September of each fiscal year. Eligibility to receive state public transit grants is limited to those providers whose TDP has been found to be in compliance with the rule. The Board approved and adopted the Ten-Year TDP on August 18, 2016. Any service changes recommended in the TDP must be approved by the Board prior to implementation.

[Funding: Adoption of the Report is required to ensure the eligibility of Escambia County to receive Federal and State transit funding. Escambia County is expecting to receive $918,096 in Block Grant funds for Fiscal Year 2019]
 
15. 14744   Recommendation Concerning the Non-Exclusive License Agreement between Escambia County and Northwest Florida Modelers, Inc. - Michael E. Rhodes, Parks and Recreation Department Director

That the Board take the following action concerning the Non-Exclusive License Agreement between Escambia County and Northwest Florida Modelers, Inc.:

A. Approve the Non-Exclusive License Agreement between Escambia County and Northwest Florida Modelers, Inc., for use of a parcel of property at the north end of Jamesville Road on the closed Beulah Landfill; and

B. Authorize the Chairman to sign the Non-Exclusive License Agreement.
 
  II.  Budget/Finance Consent Agenda
 
1. 14681   Recommendation Concerning the Food Service Agreement with Sisters on the Rise, Inc., and Escambia County for the Emergency Operations Center - Michael D. Weaver, Public Safety Department Director

That the Board extend the Food Service Agreement between Sisters on the Rise, Inc., and Escambia County for food service for the Emergency Operations Center (EOC), commencing October 26, 2018, per the terms and conditions of PD 16-17.042, Food Service for the Escambia County Emergency Operations Center, for a period of 12-months in accordance with the terms and conditions of the Agreement.

[Funding: Fund 001, General Fund and Fund 110, Other Grants Projects, Cost Centers 330402/330412/330413, Object Code 53101, Professional Services]
 
2. 14667   Recommendation Concerning the State-Funded Subgrant Agreement to Update the Hazardous Materials Facility Analysis Data - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the State-Funded Subgrant Agreement, Contract Number 19-CP-11-01-27-01-105-XXX:

A. Approve the State-Funded Subgrant Agreement between the State of Florida, Division of Emergency Management, and Escambia County, providing performance-based funding to the Escambia County Division of Emergency Management, in the amount up to $11,915, to update the Hazardous Materials Facility Analysis Data, for the period ending June 30, 2019; and

B. Authorize the Chairman or Vice Chairman to execute the Subgrant Agreement and all related documents as required to implement this Subgrant.

The County Attorney's Office has requested that the Board be made aware of the following language within the Agreement:

Section (21) Mandated Conditions, subsection (b), that "This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County."

[Funding: Fund 110, Other Grants and Projects, Cost Center 330323]
 
3. 14643   Recommendation Concerning Mobility Enhancement Grant Application and Agreement with the Florida Commission for the Transportation Disadvantaged - Mike Crittenden, Mass Transit Director

That the Board adopt and authorize the Chairman to sign the Resolution which approves and authorizes the County Administrator to sign the Mobility Enhancement Grant Agreement with the Florida Commission for the Transportation Disadvantaged.

On March 15, 2018, in regular session the Board approved the submittal of an application for the Mobility Enhancement Grant. Escambia County was awarded $50,000. This grant agreement is to accept the award of those funds.

[Funding: 10% match of $5,000 is funded with gas tax revenues, and is included in the Mass Transit Budget]
 
4. 14659   Recommendation Concerning the Issuance of Fiscal Year 2017/2018 Purchase Orders in Excess of $50,000, for the Library Services Department - Todd Humble, Library Services Director

That the Board, for the Fiscal Year 2017/2018, approve the issuance of blanket and/or individual purchase order in excess of $50,000, based upon previously awarded contracts, contractual agreements or annual requirements for the Library Services Department as follows:

Department: Library Services
Amount: $48,000
Vendor: American Facility Services
Original Contract: PD 10-11.049
Original PO#: 180095
Additional Contract Amount: $55,840.31
New Contract issued: PD 17-18.014
New total for FY 2017/2018: $103,840.31

 
5. 14722   Recommendation Concerning a Change Order on Contract PD 16-17.050, to J Miller Construction Inc., PO 181229, for the 4-H Multipurpose Livestock Facility - Robert E. Dye, Interim Director Facilities Management

That the Board approve and authorize the County Administrator to execute the following Change Order to J. Miller Construction Inc., PO 181229, in the amount of $24,025.24, on Contract PD 16-17.050, for the 4-H Multipurpose Livestock Facility:

Department: Facilities Management
Division: DCAT
Type: Addition
Amount: $24,025.24
Vendor: J Miller Construction, Inc.
Project Name: 4-H Multipurpose Livestock Facility
Contract: PD 16-17.050
PO#: 181229
CO#: 1
Original Contract Award: $103,398.40
Cumulative Amount of Change Orders Through this CO: $24,025.24
New Contract Amount: $127,423.64

[Funding Source: Fund 352, LOST (Local Option Sales Tax) III, Cost Center 110267, Public Facilities and Project Lost III, Object Code 56201, Project #14PF2695]
 
6. 14683   Recommendation Concerning the Copier Lease Agreement with RJ Young Company, Inc. - Tonya Gant, Neighborhood & Human Services Department Director

That the Board approve the following action:

A. Rescind the Board's action of June 21, 2018, awarding a Purchase Order and authorizing the County Administrator to sign a 48-month lease for a Ricoh Model MP C4504 digital copier system to RJ Young Company, Inc., for placement in the Brownsville Community Resource Center, for an annual amount of $1,447.68, plus cost per copy at $ .0049 for black and white and $.045 for color, in accordance with the Escambia County, Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106-Multi-Year Lease and Lease Purchase Agreements (Funding: Fund 101, Restricted Fund, Cost Center 370150, Community Center Rentals, Object Code 54401, Rentals and Leases); and

B. Award a Purchase Order and authorize the County Administrator to sign a 48-month lease for a Ricoh Model MP C4504 digital copier system to RJ Young Company, Inc., for placement in the Brownsville Community Resource Center, for an annual amount of $1,356, plus cost per copy at $ .0049 for black and white and $ .045 for color, in accordance with the Escambia County, Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106-Multi-Year Lease and Lease Purchase Agreements.

[Funding: Fund 101, Restricted Fund, Cost Center 370105, Community Center Rentals, Object Code 54401, Rentals and Leases]
 
7. 14732   Recommendation Concerning a Change Order to Purchase Order 161571, Texas A&M University, for Fish Tissue Analysis for the Ex-Oriskany Artificial Reef Site - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management

That the Board approve and authorize the County Administrator to execute the following Change Order Number 1 to Purchase Order 161571, Texas A&M University Office of Sponsored Research Services, for fish tissue analysis and reporting for the Ex-Oriskany Artificial Reef Site:

Department: Natural Resources Management
Division: Marine Resources
Type: Addition
Amount: $9,750
Vendor: Texas A&M University Office of Sponsored Research Services
Purchase Order: 161571
Change Order: 1
Original Purchase Order Amount: $45,000
Cumulative Amount of Change Orders
Through This Change Order:
$9,750
New Purchase Order Total: $54,750

[Funding Source: Fund 110, Other Grants and Projects Fund, Cost Center 220338, Oriskany PCB Monitoring]
 
8. 14626   Recommendation Concerning Supplemental Budget Amendment #184 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #184, General Fund (001), in the amount of $24,515, to recognize the Sheriff's off-duty officer, auto repairs, public records requests, and miscellaneous reimbursements/fees and to appropriate these funds back into the Sheriff's Administrative Budget to offset operational expenses.
 
9. 14653   Recommendation Concerning Supplemental Budget Amendment #191 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #191, Misdemeanor Probation Fund (114), and General Fund (001), to recognize a reduction in the Misdemeanor Probation Fund transfer to the General Fund in the amount of $576,782, and to appropriate these funds to increase the amount of cash in the Misdemeanor Probation Fund to maintain continuity of operations within that fund.
 
10. 14660   Recommendation Concerning Budget Amendment #192 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board approve Budget Amendment #192, Internal Services Fund (501), in the amount of $5,869, reallocating budgeted funds to the appropriate expense accounts to pay employees who are eligible for the County's Health Insurance, a taxable $50 or $25 reward for participating in the Wellness Incentive Program. The Supervisor of Elections, Santa Rosa Island Authority, Clerk of Courts, Property Appraiser, Tax Collector, and Health Facilities Authority are eligible to participate in the program. These funds need to be appropriated to the correct expenditure accounts in the Fiscal Year 2017/2018 Budget to be used for the Wellness Incentive Program.
 
11. 14678   Recommendation Concerning Supplemental Budget Amendment #197 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #197 Library Fund (113), in the amount of $25,000, to recognize a donation from the Friends of the West Florida Public Libraries for the West Florida Public Library, and to appropriate these funds for Youth and STEAM activities by the Library System. These funds will be accounted for separately from other library funding.
 
12. 14673   Recommendation Concerning Reduction of the Minimum Bid Required for Sale of Surplus Real Property Located at 6203 Montgomery Avenue - Stephan Hall, Budget Manager, Management and Budget Services

That the Board take the following action concerning reduction of the minimum bid required for sale of surplus real property located at 6203 Montgomery Avenue, due to the Property Appraiser's reassessed value:

A. Authorize the sale of surplus real property located at 6203 Montgomery Avenue, located in District 1, Account Number: 04-1298-000, Reference Number: 42-1S-30-2202-005-004, to the bidder with the highest offer received at or above the reassessed minimum bid of $15,000, in accordance with Section 46.134, of the Escambia County Code of Ordinances, without further action of the Board; and

B. Authorize the Chairman to sign all documents related to the sale.
 
13. 14676   Recommendation Concerning Tax Deed Application for Property Valued at Less Than $5,000 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board approve the filing of an Application for Tax Deed on a parcel of land, with a value of less than $5,000, on which the County currently holds a tax certificate. The Tax Deed Application fee is $725 per parcel. The County must deposit the fees with the Tax Collector, in the amount of $275 per parcel, and with the Clerk of the Circuit Court, in the amount of $450 per parcel. The parcel that is the subject of this recommendation is listed below:

Account # Reference # Owner(s) Property Address 2018 PA Value District
07-0544-405 34-2S-30-0295-028-003 Roeun Chin & Moeun Chin & Kim Chin 3822 Frontera Circle $3,000 2

Tax Certificates are sold annually, through an online Tax Certificate sale, for delinquent real estate taxes. If taxes remain unpaid, the certificate holder may file a Tax Deed Application with the Tax Collector's Office two years after the date of delinquency. If not redeemed, the property may be sold at a public auction conducted by the Clerk of the Circuit Court. Florida Statute 197.502(3) provides that the County in which the property described in the certificate is located shall apply for a tax deed on all County-held certificates on property valued at $5,000 or more on the Property Appraiser's most recent assessment roll, and may apply for tax deeds on certificates on property valued at less than $5,000 on the Property Appraiser's most recent assessment roll. The subject property is valued at less than $5,000 on the Property Appraiser's most recent roll.

[Funding Source: Fund 151, CRA Brownsville, Cost Center: 370113]
 
14. 14670   Recommendation Concerning Tax Deed Application for Property Valued at Less Than $5,000 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board approve the filing of an Application for Tax Deed on five parcels with values of less than $5,000, on which the County currently holds tax certificates. The Tax Deed Application fees total $725 per parcel. The County must deposit the fees with the Tax Collector, in the amount of $275 per parcel, and with the Clerk of the Circuit Court, in the amount of $450 per parcel. The parcels are listed in the table below:

Account # Reference # Owner(s) Property Address 2018 PA Value District
1 05-2631-233 092S301000110008 Rosa Ortiz 4203 Erress Blvd $2,000 3
2 05-2200-208 092S300550000054 Jerome Huff 107 Diego Circle $4,155 3
3 05-2200-148 092S300550000024 Jerome Huff 120 Diego Circle $2,000 3
4 05-2200-186 092S300550000043 Connie Joyner 139 Diego Circle $2,000 3
5 05-2200-180 092S300550000040 Clyde Stokes 151 Diego Circle $2,000 3

Tax Certificates are sold annually, through an online Tax Certificate sale, for delinquent real estate taxes. If taxes remain unpaid, the certificate holder may file a Tax Deed Application with the Tax Collector's Office two years after the date of delinquency. If not redeemed, the property may be sold at a public auction conducted by the Clerk of the Circuit Court. Florida Statute 197.502(3) provides that the County in which the property described in the certificate is located shall apply for a tax deed on all County-held certificates on property valued at $5,000 or more on the Property Appraiser's most recent assessment roll, and may apply for tax deeds on certificates on property valued at less than $5,000 on the Property Appraiser's most recent assessment roll. Each of the properties that are the subject of this recommendation are valued at less than $5,000 on the Property Appraiser's most recent roll.

[Funding Source: Fund 129, 2014 CDBG, Cost Center: 370221]
 
15. 14674   Recommendation Concerning the Machine Repair/Rebuild of a Caterpillar 725 6x6 Articulated Truck - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Authorize the single-source purchase of a machine repair/rebuild of a County-owned Caterpillar 725 6x6 Articulated Truck (Serial #B1L01090, PN 58883), for the Operations Division of the Escambia County Waste Services Department, in accordance with State of Florida Statute 287-057(3)(c) regarding the exception of single source commodities or contractual services from competitive-solicitation requirements, no responses were received; and

B. Authorize the issuance of a Purchase Order Contract to Thompson Tractor Co., Inc. SS 17-18.001, in the amount of $277,755, for the machine repair/rebuild of a County-owned Caterpillar 725 6x6 Articulated Truck.

[Funding: Fund 401, Solid Waste Fund; Cost Center 230314, Solid Waste Management Operations; Object Code 56401, Machinery & Equipment]
 
16. 14698   Recommendation Concerning Contract Award for Casino Beach Congestion Management Plan Phase II Sheriff's Parking Lot - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Chavers Construction, Inc., per the terms and conditions of PD 17-18.074, Congestion Management Plan Phase II Sheriff's Parking Lot, for a lump sum of $915,364.

[Funding: Fund 353, LOST IV; Cost Center 210106, Transportation and Drainage; Object Code 56301, Improvements Other Than Buildings; Project Number 18EN0224]
 
17. 14633   Recommendation Concerning a Contract Award for Uniform Rental Services for Escambia County - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign an Agreement between Escambia County, Florida, and UniFirst Corporation, per the terms and conditions of PD 17-18.064, Uniform Rental Services, for three years with two additional one year terms at the per piece rental rates for uniforms as quoted in the bid.

Funding:
Fund Cost Center Object Code
001 General Fund 310203 55201
113 Library Fund 110502 55201
001 General Fund 310202 55201
001 250202 55201
001 220701 55201
401 Solid Waste Fund 230301 55201
401 230304 55201
401 230306 55201
401 230307 55201
401 230314 55201
140 210402 55201
001 General Fund 211401 55201
 
18. 14661   Recommendation Concerning a Contract Award for Barber Services for the Escambia County Jail - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign Agreements between Escambia County, Florida, and Eddie Snell, Barber, and Leron D. Burnett d/b/a Goodfellas Barber Shop for Barber Services, per the terms and conditions of PD 17-18.075, Barber and Beautician Services for the Escambia County Jail, for three years with two one year renewals at the rate of $9.00 per haircut or shave.

[Funding: Fund 111, Detention/Jail Commissary Fund, Cost Center 290406, Object Code 53401]
 
19. 14723   Recommendation Concerning a Contract Award for Design Services for Ashcraft Road Dirt Road Paving and Drainage - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign an Agreement between Escambia County and Municipal Engineering Services, Inc., per the terms and conditions of PD 17-18.071, Design Services for Ashcraft Road Dirt Road Paving and Drainage in the amount of $99,520.

[Funding: Fund 353, LOST IV, Cost Center 210106, Object Code 56301, Project Number 18EN0245 $50,000, Fund 353, LOST IV, Cost Center 210106, Object Code 56301, Project #18EN0275 $49,520.]
 
20. 14693   Recommendation Concerning the Issuance of a Purchase Order for One 2019 CUES Pipeline Inspection System Mounted on a 2019 Ford F-550 Chassis - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action regarding the purchase of one 2019 CUES Pipeline Inspection System mounted on a 2019 Ford F-550 Chassis:

A. Authorize the County to utilize the H-GAC Contract #SC01-18, in accordance with Escambia County, Florida Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; Exemptions; and Section 46-64, Board Approval; and

B. Authorize the issuance of a Purchase Order for the purchase of one 2019 CUES Pipeline Inspection System mounted on a 2019 Ford F-550 Chassis for the Engineering/Development Services Department of Escambia County, Florida, to Adams Equipment Co., Inc., in the amount of $284,675, according to the specifications outlined in Specification Number VE 17-18.028.

In an effort to encourage competition from local businesses, and in compliance with Board-adopted policy, this purchase was advertised on the Escambia County web site for thirty days. The original quote was the only bid received.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 211101, Object Code 56401, Amount $142,338; Fund 116, Development Review, Cost Center 240302, Object Code 56401, Amount $142,337]
 
21. 14727   Recommendation Concerning the Purchase of Five Vehicles for Public Safety - Fire Department - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Authorize the County to utilize the Florida Sheriffs Association Contract (FSA17-VEL 25.0), in accordance with the Escambia County, Florida Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; Exemptions; and Section 46-64, Board approval for the following vehicles:
1. One 2019 Ford Police Interceptor Utility AWD (model K8A), at a price of $29,569, solicitation VE 17-18.024;

2. Two 2019 Chevrolet Silverado 2500 4wd Crew Cab LWB (model CK25943), at a price of $39,781 each, for a total of $79,562, solicitation VE 17-18.025; and

3. One 2019 Chevrolet Silverado 1500 4wd Double Cab (model CK15753), at a price of $27,589, solicitation VE 17-18.026;

B. Authorize the issuance of a Purchase Order for the four vehicles noted above, for the Public Safety-Fire Department, to Garber Ford, Inc., in the amount of $136,720, according to the specifications outlined in Specification Numbers VE 17-18.024, VE 17-18.025, and VE 17-18.026; and

C. Authorize the issuance of a Purchase Order for one Ram 3500 Tradesman 4x4 Reg Cab 8’ Box (model D28L62) vehicle, for the Public Safety-Fire Department, to Hill-Kelly Dodge Chrysler Jeep, in the amount of $36,917.77, according to the specifications outlined in Specification Number VE 17-18.027.

In an effort to encourage competition for local businesses, and in compliance with Board-adopted policy, these vehicle purchases were advertised on the Escambia County web site for thirty days. One response was received for VE 17-18.027, and no responses were received from local vendors for VE 17-18.024, VE 17-18.025, and VE 17-18.026.

[Funding: Fund 352, Local Option Sales Tax (LOST); Cost Center 330228, Fire Services Cap Project; Object Code 56401, Machinery & Equipment]
 
22. 14700   Recommendation Concerning Issuance of a Purchase Order to Ingram Signalization, Inc., on Contract PD 15-16.090, "Traffic Signal Construction" - Joy Jones, P.E., Public Works Department Director

That the Board approve issuing a Purchase Order for a not-to-exceed amount of $225,748, to Ingram Signalization, Inc., on Contract PD 15-16.090, "Traffic Signal Construction," to perform traffic signal camera system upgrades at the following nine locations:

A. Brent Lane at Pensacola Christian College Entrance - Commission Districts 3 & 4;
B. Brent Lane at Rawson Lane - Commission Districts 3 & 4;
C. Brent Lane at South Bound I-110 Off-ramp - Commission Districts 3 & 4;
D. Brent Lane at North Bound I-110 Off-ramp - Commission Districts 3 & 4;
E. Brent Lane at Davis Highway - Commission Districts 3 & 4;
F. Airport Boulevard at Southbound I-110 Off-ramp - Commission Districts 3 & 4;
G. Airport Boulevard at Northbound I-110 Off-ramp - Commission District 4;
H. Fairfield Drive at Palafox Street - Commission District 3; and
I. Fairfield Drive at Texar Drive (Substitute Location) - Commission District 3.

[Funding Source: Fund 352, Local Option Sales Tax (LOST) III, Cost Center 210107, Object Code 56301, Project #11EN1028 "ITS Application;" FDOT to reimburse the County for all costs incurred for project up to $225,748, per the Joint Participation Agreement between the State of Florida Department of Transportation (FDOT) and Escambia County - FPN 438150-1-58-01]
 
23. 14704   Recommendation Concerning the Contract Award for the Dredging of Lafitte Cove Canal - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Coastal Reef Builders, Inc., for an indefinite quantity and indefinite delivery contract, per the terms and conditions of PD 17-18.072, for Dredging of Lafitte Cove Canal, in the amount of $65,000.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 211602, Object Code 54601]
 
24. 14754   Recommendation Concerning Contract Award for Financial Advisor - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign an Agreement between Escambia County, Florida, and Public Resources Advisory Group, Inc., per the terms and conditions of PD 17-18.060, Financial Advisor, for a term of three years with two additional 12-month terms. The fees will be based on issuance amounts of certain debt instruments, such as Bonds, as the services are required, at the following rates:
1. Basic Fees for Bond-Issuance Related Services
Minimum fee – bond issue $17,500
Minimum fee – bank loan $15,000
Fee per bond ($1,000)
First $20 million $0.90
Next $20 million - $40 million $0.80
Amount Over $40 million $0.75

2. Special Services for non-Bond Issuance Related Services as directed
Title Hourly Rate
Senior Managing Director $225
Managing Director $200
Vice President $180
Assistant Vice President/Associate $150
3. Out of Pocket Expenses
PRAG would expect to bill for out-of-pocket expenses for both debt issuance and non-debt issuance engagements at the following rates:
Thomson Municipal Wire at cost
Copying and Printing (outside service) at cost
Conference Calls at cost
Other Expenses at cost

Expenses, including overnight mail, parking, printing, and out-of-County travel shall be reimbursed at cost, consistent with Florida Statutes 112.061.

[Funding: Fees will be built into the cost of any debt financing or restructuring]
 
25. 14753   Recommendation Concerning Contract Award for Professional Services to Provide Title V Compliance Reporting for the Perdido Landfill - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., d/b/a SCS Engineers, per the terms and conditions of PD 17-18.083, Professional Services to Provide Title V Compliance Reporting for the Perdido Landfill, for a lump sum of $190,371 for a two- year term of professional services.

[Funding: Fund 401, Solid Waste Fund, Cost Center 230304, Object Code 53101]
 
26. 14728   Recommendation Concerning a Change Order to Design Homebuilders, Inc., for Community Development Block Grant Housing Rehabilitation at 206 Calloway Street - Tonya Gant, Neighborhood & Human Services Director

That the Board approve and authorize the County Administrator to execute the following Change Order 2 for a CDBG Housing Rehabilitation Project at 206 Calloway Street, adding funds for $1,140:

Department: Neighborhood & Human Services
Division: Neighborhood Enterprise
Type: Addition
Amount: $1,140
Vendor: Design Homebuilders, Inc.
Purchase Order No: 181331
Change Order No: 2
Original Award Amount: $49,070
Cumulative Amount of Change Orders: $1,960
New Contract Total: $51,030

[Funding: Fund 129, 2015 CDBG, Cost Center 370233]
 
27. 14755   Recommendation Concerning Neighborhood Renewal Initiative Mini-Grant Agreement with Bayou Davenport Neighborhood Watch, Inc. - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning the Community Development Block Grant (CDBG) funded Neighborhood Renewal Initiative Mini-Grant Agreement with Bayou Davenport Neighborhood Watch, Inc.:

A. Approve the Neighborhood Renewal Initiative Mini-Grant Agreement between Escambia County and Bayou Davenport Neighborhood Watch, Inc., awarding a Neighborhood Renewal Initiative Grant, in the amount of $500, for Bayou Davenport Neighborhood Watch Signs Project, located in the Warrington Community Redevelopment Area; and

B. Authorize the Chairman or Vice Chairman to execute the Agreement and all related documents as required to implement the project.

[Funding: Fund 129, 2014 CDBG, Cost Center 370221]
 
28. 14752   Recommendation Concerning Equipment Acquisition Agreements with CPC Office Technologies - Eric Kleinert , Human Resources Department Director

That the Board take the following action regarding Equipment Acquisition Agreements with CPC Office Technologies for the Human Resources Department:

A. Approve the Equipment Acquistion Agreement with CPC Office Technologies for the purchase of a new Sharp MX-5070V Multi-Functional System Copier; and

B. Approve the Equipment Acquisition Agreement with CPC Office Technologies to amend the current maintenance Contract.
 
29. 14751   Recommendation Concerning Dental Insurance - Eric Kleinert, Human Resources Department Director

That the Board take the following action concerning dental insurance:

A. Approve awarding a Contract to Delta Dental Insurance Company for dental administration and claims, effective January 1, 2019, for a period of 24 months; and

B. Authorize USI to contact Delta Dental Insurance Company to adjust the administrative fee to reflect Delta Dental’s current offer.

[Funding Source: Fund 501, Internal Service Fund; Cost Center 150109, Object Code 53101 and 54501]
 
30. 14750   Recommendation Concerning Voluntary Vision Insurance - Eric Kleinert, Human Resources Department Director

That the Board take the following action concerning Voluntary Vision Care Insurance:

A. Approve the awarding of a three-year Contract to Humana Insurance Company for vision care administration, effective January 1, 2019, to December 31, 2021, for a period of 36 months; and

B. Authorize the County Administrator to sign the Humana Specialty Benefits Annual Renewal Acknowledgement for vision care coverage with Humana and Escambia County (Agreement/Contract will be drafted upon approval of this Board Action).

[Funding Source: Fund 501, Internal Service Fund]
 
31. 14748   Recommendation Concerning Flexible Benefits Plan Administrative Services - Eric Kleinert, Human Resources Department Director

That the Board take the following action concerning Flexible Benefits Plan Administrative Services:

A. Award a Contract to Lockard & Williams Insurance Services, P.A., for Flexible Benefit Plan Administrative Service to provide an annual premium amount estimated at $17,052, based on current participation, for administrative services per Plan Year, for all eligible employees, effective January 1, 2019. All eligible employees electing a debit card will be responsible for the cost of the debit card; and

B. Authorize the County Administrator to sign the Administrative Services Agreement for Group Flexible Benefits Plan between Lockard & Williams Insurance Services, P.A. and Escambia County (the Agreement will be drafted upon approval of this Board action).

[Funding Source: Fund 501, Internal Service Fund; Cost Center 150107, Object Code 531301]
 
32. 14747   Recommendation Concerning Life Insurance - Eric Kleinert, Human Resources Department Director

That the Board take the following action concerning Life & AD&D Insurance:

A. Approve the awarding of a Contract to Lincoln National Life Insurance Company effective January 1, 2019, to December 31, 2020, for a period of 24 months based on current enrollment, for all eligible employees.

All eligible employees will receive $40,000 life and AD&D insurance. All eligible employees that do not elect the County’s group health insurance will receive an additional $10,000 of life and AD&D insurance. Retirees will receive $5,000 of life insurance paid by the County. Active Employees will have the option to purchase additional supplemental life for themselves and their family members. Child supplemental life insurance will drop to one option of $10,000 coverage for $2.00 per month. The child age requirement will change to 14 days to age 19 (age 26, if unmarried and full-time student);

B. Authorize USI to contact Standard Life Insurance to terminate our present Contract early on or before November 30, 2018, to end coverage as of midnight December 31, 2018;

C. Authorize the County Administrator to sign a Lincoln National Life Insurance Application for Group Life Insurance (Application for Group Life Insurance will be drafted upon approval of this Board Action); and

D. Authorize the Human Resources Department to sign Lincoln National Life Insurance Administration and Benefit Supplement Sheet, Not Actively at Work Supplement, and Employer Authorization forms.

[Funding Source: Fund 501, Internal Service Fund; Cost Center 150110, Object Code 54501]
 
33. 14746   Recommendation Concerning Voluntary Long Term Disability - Eric Kleinert, Human Resources Department Director

That the Board take the following action concerning Voluntary Long Term Disability Insurance (PD 15-16.042):

A. Approve the awarding of a Contract to Lincoln National Life Insurance Company for Long Term Disability Insurance, effective January 1, 2019, for a period of 24 months based on current enrollment, for all eligible employees.

This will reduce the premiums of the County’s current voluntary long term disability plans. The coverage level of 40% of salary with a 180-day elimination period will decrease from $.00158 to $.00143 per salary dollar. The coverage level of 50% of salary with a 180-day elimination period will decrease from $.00199 to $.00180 per salary dollar. The coverage level of 50% of salary with a 90-day elimination period will decrease from $.00235 to $.00212 per salary dollar and the coverage level of 60% of salary with a 180-day elimination period will decrease from $.00266 to $.00240 per salary dollar;

B. Authorize USI to contact Madison Life Insurance Company to terminate our present Contract early on or before November 30, 2018, to end coverage as of midnight December 31, 2018;

C. Authorize the County Administrator to sign the Lincoln Financial Life Insurance Joinder Agreement for Long Term Disability Insurance (Application for Joinder Agreement will be drafted upon approval of this Board action; and

D. Authorize the Human Resources Department to sign Lincoln National Life Insurance Administration and Benefit Supplement Sheet, Not Actively at Work Supplement, and Employer Authorization forms.

[Funding Source: Fund 501, Internal Service Fund]
 
34. 14736   Recommendation Concerning Supplemental Budget Amendment #203 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #203, Other Grants and Projects Fund (110), in the amount of $11,915, to recognize proceeds from the State-Funded Subgrant Agreement Contract Number 19-CP-11-01-27-01-105-XXX between the State of Florida, Division of Emergency Management and Escambia County, and to appropriate these funds for updating the Hazardous Materials Facility Analysis Data.
 
35. 14743   Recommendation Concerning Supplemental Budget Amendment #204 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #204, Local Option Sales Tax III Fund (352), in the amount of $146,520, to recognize proceeds from Escambia County Utilities Authority (ECUA) for reimbursements for 4 Interlocal Cost Sharing Agreements and to appropriate these funds back into each project's budget.
 
36. 14740   Recommendation Concerning Supplemental Budget Amendment #205 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget amendment #205, Bob Sikes Toll Fund (167) and Debt Service Fund (203) in the amount of $120,918, to recognize an adjustment to three of the County's bonds due to the recent Federal tax law changes or other debt service costs that increased the debt service payments, and to appropriate this adjustment to pay the remaining debt service costs to complete Fiscal Year 2017/2018.
 
37. 14756   Recommendation Concerning Surplus and Sale of County-Owned Real Property Located at 605 Sunset Avenue - Stephan Hall, Budget Manager, Management and Budget Services

That the Board take the following action concerning the surplus and sale of County-owned real property located at 605 Sunset Avenue:

A. Authorize the County Attorney's Office to take such action necessary to evict the occupants of the County-owned property, if occupied;

B. Declare surplus the Board's real property located at 605 Sunset Avenue, Account #: 08-1866-000, Reference #: 50-2S-30-6090-014-001, District 2;

C. Authorize the sale of the property to the bidder with the highest offer received at or above the minimum bid, which will be set at the current value assessed by the Property Appraiser, $15,000; and

D. Authorize the County Attorney's Office to prepare and the Chairman to sign all documents related to the sale of this property.
 
38. 14766   Recommendation Concerning Group Medical Insurance - Eric Kleinert, Human Resources Department Director

That the Board take the following action concerning the County’s Group Medical Insurance:

A. Approve the employee and retiree health insurance premiums; Attachment 1 shows premiums reflecting a $50 discount for employees who do not use tobacco; Attachment 2 shows the health insurance premiums for the County’s retirees; Medicare Advantage, Pharmacy and Medicare Plan F premiums will be determined later. Retirees will be responsible for paying their full premium, whether they are Medicare-eligible or not;

B. Authorize staff to deposit $600 into the Health Saving Account (HSA) account of each employee who elects the HSA Plan. This will assist the employee in paying the higher deductible ($2,100 or $4,200). The deposit will be reviewed each year at renewal time, along with monthly administrative fees of $2.50 per member and a one-time start-up fee of $22 for each new employee who enrolls. The cost is included in the total cost estimate;

C. Authorize the Health Care Opt-out Program at the same amount as 2018 plan year; and

D. Authorize the plan design changes to assist in aligning our plans to our costs (net claims per employee per month) and Affordable Care Act requirements upon losing our Grandfather status:
  • No changes to the HSA (Health Saving Plans)
  • Blue Option 1352
    • Change the deductible from - $750 (single)/$2,250 (family) to $1,000 (single) /$3,000 (family)
    • Change the Out-of-Pocket maximum from - $3,000 (single)/$9,000 (family) to $3,250 (single)/$9,750 (family)
    • Wellness Preventive Care - $20 copay/20% coinsurance to 100% (deductible waived) (Affordable Care Act)
    • Walk-In Urgent Care Visit – Deductible + 20% to a $50 co-pay
    • Emergency Room - $100 + 20% to $200 +20% (waived if admitted into the hospital)
  • Blue Option 1552
    • Change the deductible from - $500 (single)/$1,500 (family) to $750 (single)/$2,250 (family)
    • Change the Out-of-Pocket maximum from - $2,000 (single)/$6,000 (family) to $2,250 (single)/$6,750 (family)
    • Wellness Preventive Care - $15 copay/$30 copay to 100% (deductible waived) (Affordable Care Act)
    • Emergency Room - $100 + 20% to $200 +20% (waived if admitted into the hospital)
    • Increase the premiums for both the employer and employee contribution by 8.8%
 
39. 14771   Recommendation Concerning the Approval of $5,000 for the Showalter Classic - Commissioner Steven Barry, District 5

That the Board approve $5,000 to be funded from Commissioner Steven Barry's discretionary funds, for the Showalter Classic (Softball/Baseball Doubleheader), scheduled for October 20, 2018, at 11:00 a.m., at the Showalter Park in Century, Florida.

[Funding: Fund 001, General Fund, Discretionary Money, Cost Center 110101, Object Code 58201]
 
  III. For Discussion
 
1. 14734   Recommendation Concerning State Law Enforcement Trust Fund - Henrique Dias, Chief Financial Officer, Escambia County Sheriff's Office Finance Division

That the Board approve the following allocation of $3,000 Law Enforcement Trust (LET) Funds to the Escambia County Sheriff's Explorers, per the requirements of F.S. 932.7055(5) for Outside Agency partners in Escambia County for Fiscal Year 2017/2018.

Upon approval of this funding allocation, the Sheriff’s Office will process all appropriate paperwork and submit for payment from LET Funds to the Escambia Clerk of the Circuit
Court and Comptroller.

[Funding Source: Fund 121, Law Enforcement Trust Fund, Cost Center 540103, Aids to Private Organizations 58201]
 
2. 14625   Recommendation Concerning Funding Allocations for the Pensacola Beach Congestion Management Plan - Phase III (Roundabouts with Pedestrian Underpasses) Design Services with Volkert, Inc. - Joy Jones, P.E., Public Works Department Director

That the Board discuss the funding allocations for the Pensacola Beach Congestion Management Plan (CMP) - Phase III (Roundabouts with Pedestrian Underpasses) Design Services with Volkert, Inc.

[Funding: Local Option Sales Tax IV - Public Works Transportation Fund; CMP Contract Amount with Volkert, Inc. - $1,341,682.33 ($256,825.00 - Phase II and $1,084,857.33 - Phase III). Escambia County would retain $342,825.78 if the Board were to decide not to proceed with the Phase III (Roundabouts with Pedestrian Underpasses) Design Services for the Pensacola Beach CMP Contract with Volkert.]

This project is located in Commission District 4.
 
3. 14672   Recommendation Concerning the Acquisition of Real Property for the Bristol Park-Ashbury Hills Area Project - Joy Jones, P.E., Public Works Department Director

That the Board, in accordance with Section 46-139 of the Escambia County Code of Ordinances, and consistent with Federal Emergency Management Agency (FEMA) acquisition requirements, either approve by super-majority or deny the following action regarding the acquisition of real property for the Bristol Park-Ashbury Hills Area project:

A. Authorize the purchase of the following parcels in accordance with the terms and conditions contained in the Contract for Sale and Purchase, and Hazard Mitigation Grant Program (HMGP) Guidelines:

Property Owner Property Address Parcel Size Purchase Price
Riddell, James A. and Sandra K. 9980 Bristol Park Road approx. 0.88 acres $298,300
Shelley, Emory G. and Dana Jo 10010 Bristol Park Road approx. 0.77 acres $329,000

B. Approve the Contracts for Sale and Purchase for the acquisitions of real property located in the Bristol Park-Ashbury Hills Subdivision;

C. Authorize the payment of documentary stamp taxes and recording fees pursuant to the HMGP Guidelines; and

D. Authorize the County Attorney's Office to prepare and the Chair or Vice-Chair to execute any documents, subject to Legal review and sign-off, necessary to complete the acquisition of these properties without further action of the Board (if the purchases are approved).

[Funding Source: Fund 352, "Local Option Sales Tax III," Cost Center 210120, Object Code 56101, Project #16EN3595]

These properties are located in Commission District 5.
 
4. 14741   Recommendation Concerning 2018 Housing Tax Credit Applications - Tonya Gant, Neighborhood & Human Services Director

That the Board approve or deny the following action concerning 2018 Housing Tax Credit Applications:

A. Designate a local government area of opportunity and set-aside minimum funding as required by RFA 2018-110 to support one Application; and

B. Authorize Staff to update the Application process accordingly for the 2018 Housing Tax Credit (HTC) cycle.
 
 
COUNTY ATTORNEY'S REPORT
 
  I.   For Action
 
1. 14668   Recommendation Concerning Approval of Settlement of the Case of Reuben Berry as Personal Representative of the Estate of Rodney J. Berry v. Escambia County, Florida, Ashley N. Palmer and Debbie H. Smiley, Case No. 3:17-cv-683-RV/CJK, United States District Court, Northern District of Florida.

That the Board take the following action:

A. Approve a settlement payment of $850,000.00, with the County to pay $107,500.00 of that amount as its insurance deductibles, to Reuben Berry as Personal Representative of the Estate of Rodney J. Berry in exchange for the execution of a general release and hold harmless agreement and that the Estate cooperate in obtaining a dismissal with prejudice of the pending lawsuit; and

B. Ratify the execution of the Mediated Settlement Agreement and General Release by Charles V. Peppler, Deputy County Attorney, a copy of which is attached.
 
2. 14677   Recommendation Concerning the Approval of the Negotiated Settlement Agreement between the Equal Employment Opportunity Commission and Escambia County, Florida in EEOC Case No.: 425-2018-00430.

That the Board take the following action concerning the proposed Negotiated Settlement Agreement and EEOC Case No. 425-2018-00430:

A. Approve the Negotiated Settlement Agreement between the EEOC and Escambia County, Florida a/k/a Escambia County Fire and Rescue, a copy of which is attached to this recommendation; and

B. Authorize the County Administrator to execute the Negotiated Settlement Agreement.
 
3. 14714   Recommendation Concerning a Partial Release of Lien on Property Located at 6300 Ard Road.

That the Board:

A. Authorize the Chairman to execute a partial release of the environmental enforcement lien on property located at 6300 Ard Road owned by the Federal National Mortgage Association; and

B. Authorize payment of incidental expenses associated with recording a partial release in the public records.
 
11.   Items added to the agenda.
 
12.   Announcements.
 
13.   Adjournment.
 

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