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THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.  
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PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED
 
AGENDA
Board of County Commissioners
Regular Meeting – September 24, 2015 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
 
             
1.   Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2.   Invocation – Commissioner Robertson.
 
3.   Pledge of Allegiance to the Flag.
 
4.   Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5.   Commissioners’ Forum.
 
6.   Presentation - Plaque recognizing Jim Faxlanger for his service on the Escambia County Mass Transit Advisory Committee, from June 20, 2013 to August 25, 2015, and acting as Chairman from January 8, 2014 to August 25, 2015.
 
7. 9020   Proclamation.

Recommendation: That the Board ratify the Proclamation dated September 1, 2015, joining with Capstone Adaptive Learning and Therapy Centers, Inc., in recognizing and commending the many individuals of Zelica Grotto, past and present, who contributed their time, service, and resources with extraordinary kindness, compassion, and insight to all citizens of Escambia County.
 
8.   Written Communication.
 
8937   September 3, 2015, communication from Eric T. Magoon, Esq., McCalla Raymer, LLC, on behalf of Branch Banking & Trust requesting that the Board review and consider an Offer in Compromise for the State Housing Initiatives Partnership (SHIP) Program Mortgage for property located at 7320 Martinique Drive.
 
9.   Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
10. 8958   5:31 p.m. Public Hearing for consideration of adopting an Ordinance amending Chapter 18, Article II, Division 2, Section 18-56 and Article II, Division 3, Section 18-80, of the Escambia County Code of Ordinances, to reduce the number of Contractor Competency Board members from 15 to 9, and requiring reexamination of any Certificates of Competency expired for a period of three years or greater.

Recommendation: That the Board adopt an Ordinance amending Chapter 18, Article II, Division 2, Section 18-56, of the Escambia County Code of Ordinances to reduce the number of Contractor Competency Board members from 15 to 9, and amending Chapter 18, Article II, Division 3, Section 18-80, of the Escambia County Code of Ordinances to require reexamination for Certificates of Competency expired for a period of time of three years or greater.
 
11. 8961   5:32 p.m. Public Hearing for consideration of adopting the Santa Rosa Island Authority Buildings and Building Regulations Ordinance, creating Sections 14-61 through 14-65 of Chapter 14, Article III, of the Escambia County Code of Ordinances.

Recommendation: That the Board adopt an Ordinance creating Sections 14-61 through 14-65 of Chapter 14, Article III, Buildings and Building Regulations, applicable to Pensacola Beach under the control of the Santa Rosa Island Authority.
 
12. 8987   Committee of the Whole Recommendation.

Recommendation:

That the Board take the following actions, as recommended by the Committee of Whole (C/W), at the September 10, 2015, C/W Workshop:

A. Approve allocating $50,000 for the next phase of work to formulate a development and implementation plan for the revitalization of the West Moreno District near Baptist Hospital, and direct staff to identify the funding source at the September 24, 2015, Board meeting;

B. Direct staff to not move forward in the process of developing a Regional Transit Authority and to not ask the Transportation Planning Organization to expend any more funds;

C. Take the following action concerning funding in the 2040 Long Range Transportation Plan Cost Feasible Plan:

(1) Direct staff to continue as planned on the following Projects A-E, and adjust Project A as needed for the Interchange:

• Project A: U.S. 29 Connector from Nine Mile Road to U.S. 29, PD&E - $5.05M (2016-2020), Design - $6.7M (2016-2020), ROW - $1.625M (2021-2025), CST - $61.9M
• Project B: Blue Angel Parkway from Sorrento road to U.S. 98, ROW - $15M (2021-2025), CST - $36M (2031-2040)
• Project C: Langley Avenue/Tippin Avenue/9th Avenue, Design - $2.5M (2021-2025), ROW - $7.2M (2026-2030), CST - $20M (2026-2030)
• Project D: Longleaf Drive from Pine Forest Road to Wymart Road, ROW - $3M (2026-2030), CST - $8.2M (2031-2040)
• Project E: Pinestead Drive from Wymart Road to U.S. 29, ROW - $5M, CST - $15M (2031-2040)

(2) Direct staff to quickly find solutions to alleviate issues in the intersections in the near future for Project F - Sorrento Road from Innerarity Point Road to Blue Angel, Design - $1.1M (Current), ROW - $20M (2021-2025), CST - $43,665,891 (2031-2040); and

(3) Direct staff to wait and see what the DPZ Master Plan says is the right thing to do for Project G - Perdido Key from the Alabama Line to Innerarity Point Road, Design - $1.2M (2021-2025), ROW - $11.2M (2021-2026); and

D. Accept the offer from Martin Mency of $500,000 for sale of the bus stop amenities and advertising contracts with the caveat on the advertising that Escambia County have the contracts that are within the term that the County is buying actually come to fruition.
 
13.   Reports:
 
 
 
 
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 130
 
  I.  Consent Agenda
 
1. 8951   Recommendation Concerning Acceptance of TDT Collection Data for the July 2015 Returns received in August 2015

That the Board accept, for filing with the Board’s Minutes, the Tourist Development Tax (TDT) Collections Data for the July 2015 returns received in the month of August 2015, as prepared by the Finance Department of the Clerk and Comptroller’s Office; this is the eleventh month of collections for the Fiscal Year 2015; total collections for the month of July 2015 returns was $1,711,421.32; this is a 9.69% increase over the July 2014 returns; total collections year-to-date are 10.80% more than the comparable time frame in Fiscal Year 2014.
 
2. 9017   Recommendation Concerning Acceptance of the August 31, 2015 Investment Report

That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended August 31, 2015, as required by Ordinance Number 95-13; on August 31, 2015, the portfolio market value was $258,932,896 and portfolio earnings totaled $133,537 for the month; the short-term portfolio yield was 0.22%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 0.14%; the enhanced cash portfolio achieved a yield of 0.68%, which should be compared to the Merrill Lynch 1 Year Treasury Index of 0.39%; the long-term CORE portfolio achieved a yield of 1.20%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of 0.97%.
 
3. 9005   Recommendation Concerning Write-off of Return Checks and Accounts Receivables

That the Board adopt the Resolution authorizing the write-off of $32,116.73 of returned checks and accounts receivables in various funds of the County that have been determined to be uncollectible bad debts.
 
4. 9018   Recommendation Concerning Acceptance of Documents Provided to the Clerk to the Board's Office

That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office:

A. The Oaths of Office for the following Escambia County Health Facilities Authority Board Members, who were appointed to four-year terms:

(1) Arthur J. Hall, Jr., for a term commencing August 22, 2015, and ending August 21, 2019; and

(2) J.H. Keith Bullock, for a term commencing August 22, 105, and ending August 21, 2019; and

B. Closing documents related to the sale of surplus property, located at 3712 West Theresa Street, to Dynamic Surplus Recovery, LLC, based on the Board's action of August 6, 2009, and received in the Clerk to the Board's Office on September 2, 2015.
 
5. 9019   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held September 3, 2015;

B. Approve the Minutes of the Regular Board Meeting held September 3, 2015;

C. Approve the Minutes of the Special Board Meeting held September 8, 2015; and

D. Approve the Minutes of the First Budget Public Hearing for consideration of the Fiscal Year 2015-2016 County-Wide Budget held September 8, 2015.
 
 
GROWTH MANAGEMENT REPORT
 
  I.   Public Hearing
 
1. 8867   5:45 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Zoning Regulations

That the Board of County Commissioners (BCC) review and adopt an Ordinance to the Land Development Code (LDC) Chapter 3, Zoning Regulations, to create Section 3-1.8 "Density and Uses Savings Clause" to allow residential density and land uses permitted under previous zoning districts to be reinstated under specified conditions.
 
  II.  Action Item
 
1. 8952   Recommendation Concerning Final Plat Home Depot Park, A Replat of Parcel "B" Permit PSD150300011

That the Board take the following actions concerning the recording of the Final Plat of Home Depot Park, A Replat of Parcel "B" (a 6.85 acre private 5 lot commercial subdivision), located in the Brent Community on North Davis Highway and lying north of Brent Lane, (State Road 296). Owned and developed by Home Depot U.S.A., Inc., ARCP WE Pensacola Fl, LLC, and RaceTrac Petroleum, Inc. Prior to recording, the County Engineer, Interim County Surveyor, Development Services Director and the Clerk of the Circuit Court must sign the Final Plat, as set forth in Section 2-5.2, of the Escambia County Land Development Code. Also, prior to recording the acting County Surveyor must sign the Final Plat as set forth in Chapter 177 Florida Statutes.
 
2. 8955   Recommendation Concerning Street Name Approval for a Paved Private Driveway Lying North of Crabtree Church Road and West of Highway 97

That the Board approve the following street name "Rockhill Drive", a paved private driveway lying north of Crabtree Church Road and west of Don Sutton Ball Park and Highway 97 in the Sunny Hill Community and lying in Commission District 5.
 
  III. Consent Agenda
 
1. 8925   Recommendation Concerning the Scheduling of Public Hearing

That the Board authorize the scheduling of the following Public Hearing:

October 8, 2015

5:52 p.m. - A Public Hearing - Removal of Minimum Lot Size Requirement Ordinance

5:53 p.m. - A Public Hearing - CPA-2015-07 - Minimum Density Removal (second of two public hearings)
 
 
COUNTY ADMINISTRATOR'S REPORT
 
  I.   Technical/Public Service Consent Agenda
 
1. 8989   Recommendation Concerning the Request for Disposition of County Property for the Office of the Court Administrator - Craig Van Brussel, Court Technology Officer

That the Board approve the Request for Disposition of Property Form for one Dell Optiplex desktop for the Court Administrator's Office that was determined to be unfound during an extensive inventory search. If at a future date the laptop is located, it will be submitted for reinstatement.
 
2. 8990   Recommendation Concerning the Request for Disposition of Surplus Property for the Office of the Court Administrator - Craig Van Brussel, Court Technology Officer

That the Board approve the Request for Disposition of Property Form for property which is described on the provided spreadsheet and which has been determined to be uneconomical to repair or has out-lived its ability to be useful technology to the Court system. The equipment listed may have been cannibalized to keep other court equipment operational. The items are whole, but may contain non-functioning parts.
 
3. 8984   Recommendation Concerning the Request for Disposition of Property for the Information Technology Department - Shawn Fletcher, Information Technology Department Director

That the Board approve 15 Request for Disposition of Property Forms for the Information Technology Department for all items of equipment, which are described and listed on the Request Forms, with reason for disposition stated. Some of the listed items were not found during the Fiscal Year 2015 physical inventory of capital equipment. The items are to be auctioned as surplus or disposed of properly.
 
4. 8762   Recommendation Concerning the Request for Disposition of Property for the Property Appraiser's Office - Chris Jones, Property Appraiser

That the Board approve the Request for Disposition of Property Form for the Property Appraiser’s Office, to approve the trade of the item listed (Xerox Printer, County ID: 56778) back to Xerox for partial purchase of the new Xerox Printer.
 
5. 8962   Recommendation Concerning the Request for Disposition of Property for the Department of Natural Resources Management - Keith T. Wilkins, Director, Department of Natural Resources Management

That the Board approve the Request for Disposition of Property Form for the Department of Natural Resources Management, for property which is described and listed on the Disposition Form, with reasons for disposition stated.
 
6. 8957   Recommendation Concerning the Request for Disposition of Property for the Animal Services Division - Donald R. Mayo, Building Services Department Director

That the Board approve two Request for Disposition of Property Forms for the Animal Services Division, for all items of equipment, which are described and listed on the Request Forms, with reasons for disposition stated. The items are to be auctioned as surplus or disposed of properly.
 
7. 8930   Recommendation Concerning the Request for Disposition of Property for the Corrections Department - Michael A. Tidwell, Corrections Department Director

That the Board approve four Request for Disposition of Property Forms for the Corrections Department, Community Corrections Division, Environmental Enforcement Division, Road Prison and the Jail, as provided, for property which is described and listed on the Disposition Forms. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.
 
8. 8917   Recommendation Concerning the Request for Disposition of Property for the Public Works Department - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve the Request for Disposition of Property Form for the Public Works Department, listing two items, one of which was stolen. The Police Report for that item is also provided. The Request Forms have been signed by all applicable authorities.
 
9. 8916   Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board approve the Request for Disposition of Property Form for the Public Safety Department, for property described and listed on the Request Form, with reasons for disposition stated.
 
10. 8881   Recommendation Concerning the Request for Disposition of Property for the West Florida Public Library - Todd Humble, Library Services Director

That the Board approve the Request for Disposition of Property Form for the West Florida Public Library, for property described and listed on the form, with reason for disposition stated.
 
11. 8827   Recommendation Concerning the Request for Disposition of Property for the Office of the Clerk of the Circuit Court and Comptroller - Pam Childers, Clerk of the Circuit Court

That the Board approve three Request for Disposition of Property Forms for the Office of Pam Childers, the Clerk of Court and Comptroller, for property which is to be auctioned or disposed of properly, all which is described and listed on the Form with the Agency and reason stated.
 
12. 8946   Recommendation Concerning Scheduling and Advertising a Public Hearing to Amend the Cantonment Redevelopment Area Boundaries - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the September 24, 2015, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), authorizing the scheduling and advertising of a Public Hearing for Thursday, October 22, 2015, at 5:32 p.m., for consideration of adopting a Resolution of the Board of County Commissioners of Escambia County, Florida, Pursuant to Part III, Chapter 163, Florida Statutes, amending the Cantonment Redevelopment Area Plan as to boundaries only; providing for authority; providing determination; providing for severability; providing for an effective date.
 
13. 8945   Recommendation Concerning Scheduling and Advertising a Public Hearing to Adopt an Ordinance Relating to the Enterprise Zone Development Agency Board - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the September 24, 2015, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), authorizing the scheduling and advertising of a Public Hearing at 5:31 p.m., on Thursday, October 22, 2015, to consider adoption of an Ordinance of Escambia County, Florida repealing Volume 1, Chapter 90, Article 1, Section 90-2 of the Escambia County Code of Ordinances relating to Enterprise Zone Development Agency Board; providing for inclusion in the code; providing for an effective date.

Upon Board approval, the Enterprise Zone Development Agency Board (EZDA), in conjunction with the Escambia County Enterprise Zone (EZ) Program #1703, is set to expire on December 31, 2015.
 
14. 8944   Recommendation Concerning Community Redevelopment Agency Meeting Minutes, August 20, 2015 - Tonya Gant, Neighborhood & Human Services Department Director

That the Board accept for filing with the Board's Minutes, the August 20, 2015, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.
 
15. 9003   Recommendation Concerning a Request to Use the Brownsville Community Center for a Festival Known as Navratri - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning the use of the Brownsville Community Center:

A. Approve, subject to Legal review and sign-off, the Agreement allowing the Gulf Coast Indian Association (GCIA) to use the Brownsville Community Center to host a festival known as Navratri, for the reimbursement of the daily cost of utilities, on October 9-10, 2015 (Friday and Saturday), October 16-17, 2015 (Friday and Saturday), October 21, 2015 (Wednesday), October 27, 2015 (Tuesday), and November 14, 2015 (Saturday);

B. Authorize, pursuant to adherence of requirements outlined in paragraphs 4(g). General Regulations for All Activities, and 5. Insurance, of the Facility Use Agreement, the use of the facility and the serving of alcoholic beverages on the property during said event, Diwali New Year Celebration to be conducted on Saturday, November 14, 2015. Certificate(s) of Insurance are to be submitted to the Escambia County Risk Manager for review and approval; and

C. Authorize the County Administrator to sign the Agreement.

[The reimbursement rate to be utilized for this event will be $182 per day or $1,274]
 
16. 8915   Recommendation Concerning a Resolution Regarding the Temporary Closure of Bluff Springs Road at Escambia County Bridge Number 484052 Over Pritchett Mill Creek - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the temporary closure of Bluff Springs Road at Escambia County Bridge, Number 484052, over Pritchett Mill Creek to complete a Florida Department of Transportation (FDOT) bridge replacement project in Fiscal Years 2017 and 2018:

A. Adopt the Resolution approving the temporary closure of Bluff Springs Road to complete an FDOT bridge replacement project in Fiscal Years 2017 and 2018 for a duration of approximately 150 days, without requiring traffic detours; and

B. Authorize the Chairman or Vice Chairman to execute the Resolution and any subsequent documents required for implementation of the temporary road closure.

[Funding Source (for maintenance of bridges): Fund 175, Transportation Trust Fund, Account 210402/54601]
 
17. 8813   Recommendation Concerning the Escambia County Title VI Nondiscrimination Program Policy - Joy D. Blackmon, P.E., Public Works Department Director

That the Board adopt the Escambia County Title VI Nondiscrimination Program Policy and file accordingly.
 
18. 8999   Recommendation Concerning the Workforce Escarosa (d/b/a CareerSource Escarosa) Fiscal Year 2014/2015 Supplemental Nutrition Assistance Program Grant Contract Extension - Tonya Gant, Neighborhood & Human Services Department Director

That the Board approve and authorize the Chairman to sign a contract modification regarding CareerSource Escarosa’s request to extend the Fiscal Year 2014-2015 Supplemental Nutrition Assistance Program (SNAP) Contract for three months, ending December 31, 2015.
 
19. 9014   Recommendation Concerning a One Year Extension of the Terms and Conditions of Employment for Transferring Jail Employees - Thomas G. "Tom" Turner, Human Resources Department Director

That the Board approve the One Year Contract Extension to extend the Terms and Conditions that were incorporated in offers of employment to the Jail Correctional Officers represented by the Police Benevolent Association under certifications 1247 and 1248 as amended, and an intervening agreement regarding promotional procedures. The Contract Extension also includes the 3% pay increase effective for all employees for Fiscal Year 2016.
 
20. 9015   Recommendation Concerning a New Labor Agreement with the Amalgamated Transit Union - Thomas G. “Tom” Turner, Human Resources Department Director

That the Board approve and authorize the Chairman to sign the new Collective Bargaining Agreement between the Escambia County Board of County Commissioners (BCC), and the Amalgamated Transit Union (ATU), Local 1771, for a period from August 1, 2015, through September 30, 2017.
 
21. 9009   Recommendation Concerning Reappointment to the Contractor Competency Board - Donald R. Mayo, Building Official, Building Services Department Director

That the Board take the following action concerning a reappointment to the Escambia County Contractor Competency Board:

A. Waive the Board's Policy, Section I, Part B 1. (D), Appointment Policy and Procedures; and

B. Reappoint David Lee Schwartz (Swimming Pool Contractor) for a three-year term, effective October 1, 2015, through September 30, 2018.

No response was received after notice was published August 28, 2015, by General Alert on www.myescambia.com, informing the public that the Escambia County Board of County Commissioners was seeking residents interested in volunteering for appointment to the Contractor Competency Board. David Lee Schwartz, Swimming Pool Contractor, did provide the Building Inspections Division with his Resume seeking reappointment.
 
22. 9012   Recommendation Concerning a Vacancy on the Board of Electrical Examiners - Donald R. Mayo, Building Official, Building Services Department Director

That the Board take the following action concerning the vacancy on the Board of Electrical Examiners:

A. Appoint Scott A. Adams, Professional Electrical Engineer, for a three-year term, effective October 1, 2015, through September 30, 2018; and

B. Authorize sending a letter of appreciation to Joseph W. Moore, Jr. expressing the Board's appreciation for his many years of service on the Escambia County Board of Electrical Examiners.

No response was received after notice was published August 28, 2015, by General Alert on www.myescambia.com informing the public that the Escambia County Board of County Commissioners was seeking residents interested in volunteering for appointment to the Board of Electrical Examiners. Scott A. Adams, Professional Engineer, notified the Building Inspections Division that he is interested in serving and provided Staff with his Resume. After review, staff confirmed he met the requirements of the Ordinance for the member vacancy, (i.e, Licensed Certified Professional Engineer/Active).
 
23. 9021   Recommendation Concerning an Appointment to the Merit System Protection Board - Thomas G. “Tom” Turner, Human Resources Department Director

That the Board approve the appointment of Reverend Gene Hudson to the Board of County Commissioners’ seat on the Merit System Protection Board, to serve a two-year term, effective October 1, 2015, through September 30, 2017, to replace Ms. Sharon McHarris, whose term will expire on September 30, 2015. Ms. McHarris does not wish to be reappointed.

Escambia County's Public Information Office posted a General Alert on the County's website from August 14, 2015, to August 31, 2015, to announce that the Board of County Commissioners was seeking Escambia County residents interested in volunteering for appointments to the MSPB. Reverend Hudson's Resume is the only Resume that was received for consideration.
 
24. 9029   Recommendation Concerning an Appointment to the Tourist Development Council - Jack R. Brown, County Administrator

That the Board appoint Patricia L. Sidler to the Tourist Development Council (TDC), for a four-year term, effective September 24, 2015, through September 23, 2019, as a "Hotel/Motel Industry" appointee, to replace Ian M. Jacobs, who has resigned.

Escambia County's Public Information Office posted a General Alert on the County's website for two weeks, from August 28, 2015, to September 11, 2015, to seek volunteers to fill the position of representative of the "Hotel/Motel Industry" on the TDC. Ms. Sidler's Resume is the only Resume that was received for consideration.
 
  II.  Budget/Finance Consent Agenda
 
1. 8986   Recommendation Concerning Property, Boiler and Machinery, Crime & Accidental Death and Dismemberment (Statutory Death Benefits) Insurance - Robert Dye, Manager, Risk Management Office

That the Board approve the renewal of PD 10-11.064, Property, Boiler and Machinery, Crime & Accidental Death and Dismemberment (Statutory Death Benefits) Insurance, to Whitman & Whitman Insurance to provide Property Insurance, not to exceed the amount of $1,223,539.17, for the period of October 1, 2015, through September 30, 2016.

[Funding: Fund 501, Internal Service, Cost Center 140835, Object Code 54501]
 
2. 8981   Recommendation Concerning General Liability, Public Officials Liability, Professional Liability, Catastrophic Inmate Medical, and Medical Malpractice Insurance for the Jail – Robert Dye, Manager, Risk Management Office

That the Board take the following action concerning insurance for the Escambia County Jail:

A. Approve the payment to Whitman & Whitman Insurance for the General Liability and Professional Liability insurance through Brit Global Specialty USA, effective October 1, 2015, through September 30, 2016, in the amount of $403,632, with a $100,000 deductible;

B. Approve the payment to Whitman & Whitman Insurance for the Catastrophic Inmate Medical Insurance through Hunt Insurance Group, LLC/Optum, effective October 1, 2015, through September 30, 2016, in the amount of $27,693.12, with a deductible of $120,000; and

C. Approve the payment to Whitman & Whitman Insurance for the Medical Malpractice Insurance through Evanston Insurance Company effective October 1, 2015, through September 30, 2016, in the amount of $56,169, with a $7,500 deductible.

[Funding: Fund 501, Internal Service, Cost Center 140835, Object Code 54501]
 
3. 8980   Recommendation Concerning Workers’ Compensation Insurance Renewal - Robert Dye, Manager, Risk Management Office

That the Board take the following action concerning the Workers’ Compensation Insurance Renewal:

A. Approve the payment to the Florida Municipal Insurance Trust for the Workers’ Compensation Insurance renewal for Escambia County, effective October 1, 2015, through September 30, 2016, in the amount of $1,179,727; and

B. Approve the payment to the Florida Municipal Insurance Trust for the Workers’ Compensation Insurance renewal for the Escambia County Jail, effective October 1, 2015, through September 30, 2016, in the amount of $1,152,316.

[Funding: Fund 501, Internal Service, Cost Center 140834, Object Code 54501]
 
4. 9000   Recommendation Concerning Approval to Issue Fiscal Year 2015-2016 Purchase Orders for the Human Resources Department Totaling $50,000 or Greater - Thomas G. "Tom" Turner, Human Resources Department Director

That the Board approve the issuance of eight Fiscal Year 2015-2016 Purchase Orders and/or Blanket Purchase Orders, in excess of $50,000, based upon previously awarded or approved annual requirement Contracts or Contractual Agreements, per Attachment 1, for the Human Resources Department.

[Funding: Fund 501, Worker’s Compensation, Health and Life Fund]
 
5. 9002   Recommendation Concerning the On-Site Employee Health Clinic Proposal - Thomas G. "Tom" Turner, Human Resources Department Director

That the Board take the following action concerning the On-Site Employee Health Clinic:

A. Approve the negotiation of a three-year Contract with the option for two, one-year extensions with Concentra Health Services, Inc., for the on-site Employee Health Clinic; and

B. Authorize the County Administrator and/or designated person to negotiate the Contract and upon Legal review, bring it to the Board for approval.

[Funding Source: Fund 501, Internal Service Fund]
 
6. 8998   Recommendation Concerning Flexible Benefits Plan Administrative Services - Thomas G. 'Tom" Turner, Human Resources Department Director

That the Board take the following action concerning Flexible Benefits Plan Administrative Services (PD 12-13.029):

A. Approve an Amendment to the Plan Document that enables the Plan to adjust the maximum annual contribution that may be allocated to the Health Care Flexible Spending Account for a given plan year according to the Internal Revenue Service (IRS) statutory maximum allowable contribution, indexed for each year; and

B. Authorize the County Administrator to sign the Certificate of Adopting Resolution.

[Funding Source: Fund 501, Internal Service Fund; Cost Center 150107, Object code 531301]
 
7. 8994   Recommendation Concerning Group Medical Insurance - Thomas G. "Tom" Turner, Human Resources Department Director

That the Board take the following action regarding the County’s Group Medical Insurance (PD 14-15.069, Group Medical Insurance):

A. Approve the employee and retiree health insurance premiums. Active employees will have a 14% reduction in their costs to parallel the total expected reduction in health care costs resulting from the change to self funding. Attachment 1 shows premiums reflecting a $20 discount for employees that do not use tobacco. Attachment 2 shows the health insurance premiums for the County’s retirees. Retirees will be responsible for paying their full premium, whether they are Medicare-eligible or not;

B. Authorize the County to deposit $600 into the Health Savings Account (HSA), of each employee who elects the HSA coverage. This will assist the employee in paying the higher deductible ($2,100 or $4,200). The deposit will be reviewed each year at renewal time. The cost would include a $2.25 monthly fee for each employee, along with a one-time start-up fee of $22 for each new employee who enrolls. The cost is included in the total cost estimate; and

C. Authorize the County Administrator to sign the Blue Medicare Master Agreement, Administrative Service Agreement/Business Associate Agreement and ASO Grandfather Certificate Form upon Legal review.

[Funding Source: Fund 501, Internal Service Fund, Cost Center 140609, Object Code 54501]
 
8. 8968   Recommendation Concerning the 2015/2016 Rural Elderly Assistance Program Agreement with the Council on Aging of West Florida - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning the 2015/2016 Rural Elderly Assistance Program (REAP) Agreement with the Council on Aging of West Florida, Inc.:

A. Approve the Rural Elderly Assistance Program Agreement with the Council on Aging of West Florida, Inc., in the amount of $47,000, for the 2015/2016 Fiscal Year; and

B. Authorize the Chairman or Vice Chairman to execute the Agreement and related documents necessary to implement the program.

[Funding: Fund 129/CDBG, Cost Center 370224]
 
9. 8972   Recommendation Concerning the 2015/2016 Fair Housing Services Agreement with the Escambia-Pensacola Human Relations Commission - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning the 2015/2016 Fair Housing Services Agreement with the Escambia-Pensacola Human Relations Commission:

A. Approve the Fair Housing Services Agreement with the Escambia-Pensacola Human Relations Commission (HRC), in the amount of $18,500, for the 2015/2016 Fiscal Year; and

B. Authorize the Chairman or Vice Chairman to execute the Agreement and related documents required to implement the program.

[Funding: Fund 129/CDBG, Cost Center 370222]
 
10. 8988   Recommendation Concerning Amendment #1 to Agreement for SHIP Housing Repair Assistance Project with Community Action Program Committee, Inc. - Tonya Gant, Neighborhood & Human Services Director

That the Board take the following action concerning Amendment #1 to the Agreement for SHIP Housing Repair Assistance Project with Community Action Program Committee, Inc.:

A. Approve Amendment #1 to the Agreement for SHIP Housing Repair Assistance Project wtih Community Action Program Committee, Inc., to extend the effective period through December 31, 2015; and

B. Authorize the Chairman or Vice Chairman to execute the Amendment and related documents as required to complete the Project.

[Funding: Fund 120/SHIP 2015, Cost Center 370201 (formerly 220445)]
 
11. 8991   Recommendation Concerning Amendment #1 to Agreement for SHIP Volunteer-Based Disaster Housing Recovery Project with United Way of Escambia County, Inc. - Tonya Gant, Neighborhood & Human Services Director

That the Board take the following action concerning Amendment #1 to the Agreement for SHIP Volunteer-Based Disaster Housing Recovery Project with United Way of Escambia County, Inc.:

A. Approve Amendment #1 to the Agreement for SHIP Volunteer-Based Disaster Housing Recovery Project with United Way of Escambia County, Inc. to extend the effective period through March 31, 2016; and

B. Authorize the Chairman or Vice Chairman to execute the Amendment and related documents as required to complete the Project.

[Funding: Fund 120/SHIP 2015, Cost Center 370201 (formerly 220445)]
 
12. 8953   Recommendation Concerning Approval of the 2015 HOME Investment Partnerships Act Program Interlocal Agreements with the City of Pensacola and Santa Rosa County - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning implementation of the 2015 HOME Investments Partnerships Act (HOME) Program Grant (#M-15-DC-12-0225):

A. Approve the Interlocal Agreement for HOME Investment Partnerships Act Program with the City of Pensacola, providing for utilization of $133,697 (program and administrative support) in 2015 HOME funds, to support approved Substantial Rehabilitation/Reconstruction housing assistance and related project management activities within the City of Pensacola;

B. Approve the Interlocal Agreement for HOME Investment Partnerships Act Program with the Santa Rosa County, providing for utilization of $181,043 (program and administrative support) in 2015 HOME funds, to support approved Homebuyer and Substantial Rehabilitation/Reconstruction housing assistance and related project management activities within Santa Rosa County; and

C. Authorize the Chairman or Vice Chairman to execute the Interlocal Agreements and all documents required to implement HOME project activities.

[Funding: Fund 147, HOME, Cost Center 370267]
 
13. 8948   Recommendation Concerning the Cancellation of Three Residential Rehab Grant Program Liens - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following September 24, 2015, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Cancellation of the Residential Rehab Grant Program Liens:

A. Approving the following cancellation of three Residential Rehab Grant Program Liens, as the Grant recipients have met their Grant requirements:

Property Owner Address Amount
Hazel C. Browning 2800 North "E" Street $1,650
Linda Hixon 1307 West Avery Street $3,545
Colvin L. Jr. and Evelyn D. Rancifer 1611 West Lakeview Avenue $2,251


B. Authorizing the Chairman to execute the Cancellation of Lien documents.
 
14. 8947   Recommendation Concerning Residential Rehab Grant Program Funding and Lien Agreements - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following September 24, 2015, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Residential Rehab Grant Program Funding and Lien Agreements:

A. Approving the following six Residential Rehab Grant Program Funding and Lien Agreements:

1. The Agreements between Escambia County CRA and James Balkom, owner of residential property located at 8 Kennington Drive, Pensacola, Florida, in the Warrington Redevelopment District, each in the amount of $2,250 representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, to install a new roof;

2. The Agreements between Escambia County CRA and Edward W. Spainhower & Bobbi Jeanne Miller - Allbaugh, owners of residential property located at 1006 Decatur Avenue, Pensacola, Florida, in the Warrington Redevelopment District, each in the amount of $2,936 representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, to install central heating and air conditioning system;

3. The Agreements between Escambia County CRA and Deloris Huff, owner of residential property located at 915 Lucerne Avenue, Pensacola, Florida, in the Palafox Redevelopment District, each in the amount of $2,790 representing an in-kind match through the Palafox Tax Increment Financing (TIF), Fund 151, Cost Center 370115, Object Code 58301, to install a new roof;

4. The Agreements between Escambia County CRA and Cynthia Griffin, owner of residential property located at 222 South Navy Boulevard, Pensacola, Florida, in the Warrington Redevelopment District, each in the amount of $6,000 representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, install new windows and central heating and air conditioning system;

5. The Agreements between Escambia County CRA and Jane B. Williamson, owner of residential property located at 7 Audusson Avenue, Pensacola, Florida, in the Barrancas Redevelopment District, each in the amount of $3,903 representing an in-kind match through the Barrancas Tax Increment Financing (TIF), Fund 151, Cost Center 370116, Object Code 58301, install a new roof and new windows;

6. The Agreements between Escambia County CRA and Stella M. Reynolds, owner of residential property located at 2411 North E Street, Pensacola, Florida, in the Englewood Redevelopment District, each in the amount of $1,450 representing an in-kind match through the Englewood Tax Increment Financing (TIF), Fund 151, Cost Center 370117, Object Code 58301, install a new roof; and

B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement the Grant awards.
 
15. 8913   Recommendation Concerning the Issuance of Fiscal Year 2015-2016 Purchase Orders in Excess of $50,000 for the Public Works Department - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for the Fiscal Year 2015-2016, based upon previously awarded Contracts, Contractual Agreements, or annual requirements, as provided, for the Public Works Department.

The issuance of these Purchase Orders during the first week of October 2015 is necessary to ensure continuity of services traditionally provided by the Board of County Commissioners to the citizens of Escambia County.
 
16. 8985   Recommendation Concerning the Contract for Blue Springs/Crescent Lake April 2014 Flood Emergency Repairs - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve assessing liquidated damages to the contractor, Hewes and Company, LLC, in the amount of $21,000, per the terms of Contract PD 13-14.072, Blue Springs/Crescent Lake April 2014 Flood Emergency Repairs.

The contractor, Hewes & Company, LLC, did not complete the project on time, as substantial completion was not reached until July 25, 2015. However, Hewes & Company felt the project was substantially complete on June 5, 2015, the day the paving was completed. County staff began assessing $1,000/day in liquidated damages on May 13, 2015, and, in consideration of Hewes' request, ended assessment of liquidated damages as of June 5, 2015. The total amount of liquidated damages assessed is $21,000 ($18,000 for May and $3,000 for June).

[Funding: Funds are available in Fund 112, "Disaster Recovery Fund," Cost Center 330492, Object Code 56301, Project #ESCPW17]
 
17. 8992   Recommendation Concerning the Purchase of One Rough Terrain Forklift for the Road Division - Joy D. Blackmon, P.E., Public Works Department Director

That the Board authorize the County to award a Purchase Order to Thompson Lift Truck Company, in the amount of $66,705, for one 2015 C-Series, C-06-10116, 4WD, 6000 pound Lift Capacity Rough Terrain Forklift for the Road Division, according to the specifications of VE14-15.041.

The Office of Purchasing posted the request on the Escambia County website for 30 days, beginning August 7, 2015. One additional responsive quote was obtained from Thompson Lift Truck Company, Pensacola, Florida.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 210405, Object Code 56401]
 
18. 9013   Recommendation Concerning the Purchase of Nine Agricultural Type Tractors for the Road Division - Joy D. Blackmon, P.E., Public Works Department Director

That the Board authorize the County to utilize the National Joint Powers Alliance Contract #021815-DAC and award a Purchase Order to Deere & Company, in the amount of $347,477.20, for nine 2015 John Deere Model 6105D 2WD agricultural type over 100HP tractors for the Road Division, according to the specifications of VE14-15.036.

The Purchasing Department posted the request on the Escambia County Website for 30 days, with no responses.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 210405, Object Code 56401]
 
19. 8888   Recommendation Concerning Acceptance of the Donation of Property for Road Right-of-Way for Utopia Drive - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of property for road right-of-way for Utopia Drive:

A. Accept the donation of property (3,419 square feet) for road right-of-way from Utopia Hillview Apts., LLC, for Utopia Drive;

B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for road right-of-way, and the county benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Warranty Deed as of the day of delivery of the Warranty Deed to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]
 
20. 8918   Recommendation Concerning Acceptance of the Donation of Property for a Public Road and Right-of-Way Easement for Utopia Drive - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of property for a Public Road and Right-of-Way Easement for Utopia Drive:

A. Accept the donation of property (1,101 square feet) for a public road and right-of-way easement from COLLEGE VUE SPE LLC, for Utopia Drive
B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for road right-of-way, and the county benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Public Road and Right-of-Way Easement as of the day of delivery of the Public Road and Right-of-Way Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]
 
21. 8525   Recommendation Concerning County-Wide Computers and Peripherals - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board award an Indefinite Quantity Indefinite Delivery Contract PD 14-15.063, for the County-Wide Computers and Peripherals, to Dell Inc., through the Cooperative Purchasing Organization, Western States Purchasing Alliance-National Association of State Purchasing Officers WSCA - NASPO, Contract # WN05ACA, in the estimated annual amount of $200,000.

The solicitation was advertised in the Pensacola New Journal on June 6, 2015. One bid response was received from CDW-G for Lenovo computers. The estimated quantities of computers and peripherals prices were higher from CDW-G as compared to the Dell Cooperative Purchasing Agreement prices, which are lower.

[Anticipated, but not limited to the following: Funding: Fund 001 General Fund, Cost Center 270109, Fund 175 Transportation Trust Fund, Cost Center 211201, Fund 113 Library Fund, Cost Center 110503, Object Code 56401]

There are several immediate uses for the new computers. The Engineering Design Team and the Legal Department have been ready to order computers for a few months. The County has computers that are severely obsolete and will be replaced with the new computers.
 
22. 8595   Recommendation Concerning General Paving and Drainage Contract - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board award an Indefinite Quantity, Indefinite Delivery Multiple Awards Contract PD 14-15.064, for General Paving and Drainage, in the amount of $4,000,000, to the following contractors:

Allsouth Construction Services, LLC
Chavers Construction
Gulf Atlantic Constructors, Inc.
Heaton Brothers Construction Co., Inc.
J Miller Construction, Inc.
Midsouth Paving, Inc.
Infrastructure Specialty Services, Inc.
Panhandle Grading and Paving, Inc.
Roads, Inc., of NWF
Utility Service Co., Inc.

[Funding: Fund 352, LOST III, Cost Center 210107, Object Code, 56301; Fund 352, LOST III, Cost Center 350229, Object Code 56301; Fund 181, Master Drainage Basin Funds, Cost Center 210719-210736, Object Code 56301; and Fund 112, Disaster Recovery Fund, Cost Center 330490-330495, Object Code 54612-56301]
 
23. 8971   Recommendation Concerning Change Order 1 to Purchase Order #151104 to Remit Payment to Panhandle Equine Rescue for Services Provided - Michael Tidwell, Corrections Department Director

That the Board approve and authorize Change Order 1, in the amount of $5,000, to Panhandle Equine Rescue, for reimbursement for services rendered to Escambia County Animal Control.

[Funding: Fund 103, Code Enforcement, Cost Center 290101]
 
24. 8956   Recommendation Concerning Purchase Orders in Excess of $50,000 for Fiscal Year 2015/2016 for Various Divisions of the Corrections Department - Michael Tidwell, Corrections Department Director

That the Board, for the Fiscal Year 2015/2016, approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, based upon previously awarded contracts, contractual agreements, annual requirements, or bids in process to replace other agency contracts currently being utilized for the various Divisions of the Corrections Department, per the list provided.
 
25. 8482   Recommendation Concerning a Change Order to Kimble's Food by Design for Inmate Commissary Services Provided to the Escambia County Road Prison in Excess of 50,000 - Michael Tidwell, Corrections Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order 7, in excess of $50,000, adding funds for inmate commissary services at the Escambia County Road Prison for Fiscal Year 2015:

Department: Corrections
Division: County Road Prison
Type: Addition
Amount: $130,000
Vendor: Kimble's Food by Design Inc.
Purchase Order: 150382
Change Order: 7
Original Board Approval Amount: $150,000
Cumulative Amount of Change Orders through this Change Order: $130,000
New Purchase Order Total $230,000

Board Contract Approval 06/26/2014, PD 13-14.044

[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 290205, Object Code 55201]
 
26. 8936   Recommendation Concerning the Program Participation Agreement Between Pathways for Change, Inc., and Escambia County, Florida - Michael A. Tidwell, Corrections Department Director

That the Board take the following action concerning the Program Participation Agreement between Pathways for Change, Inc. (PFC), a Florida not-for-profit Corporation and Escambia County, Florida, a political subdivision of the State of Florida (County):

A. Approve the Agreement; and

B. Authorize the Chairman to sign the Agreement.

The Center has created an outreach program to assist individuals who have recently been released from a correctional facility in assimilating into society. The County agrees to contribute for Fiscal Year 2015/2016 up to $140,000 to the Program (the "County Contribution"). The County Contribution shall be paid on a reimbursement basis for eligible costs and expenses related to compensation, including full time salary and benefits for the following PFC staff positions:

1. Admissions Specialist/Court Liaison
2. Treatment Program Manager
3. Case Manager
4. Executive Director
5. Mental Health Contract Counselors
6. Office Coordinator
7. Transition Manager
8. AfterCare Specialist/Director of Alumni

Miscellaneous expenses incurred in the provision of incentives for mentors participating in the program include: cell phones, travel and training for Program staff; miscellaneous expenses such as medications and hygiene items for inmates; transportation of inmates to community services for medical and vocational evaluations; program curriculum; night monitors; aftercare services; and transitional housing.

[Funding Source: General Fund 001, Cost Center 110201, Object Code 58208]
 
27. 8832   Recommendation Concerning the Write-Off of Accounts Receivable Recorded in the Emergency Medical Service Fund as Uncollectible Bad Debts - Michael D. Weaver, Public Safety Department Director

That the Board adopt the Resolution authorizing the write-off of $1,594,962.56 in Accounts Receivable that have been recorded in the Emergency Medical Service Fund of Escambia County and have been determined to be uncollectible bad debts.
 
28. 8979   Recommendation Concerning the Pensacola Bay Center Ice Hockey License Agreement - Amy Lovoy, Assistant County Administrator

That the Board approve and authorize the Chairman to sign the Pensacola Bay Center Ice Hockey License Agreement between Escambia County, and Pensacola Ice, LLC, and SMG Corporation, with an effective date of April 15, 2015, for a three-year term ending with the 2017-2018 Hockey Season. Escambia County is currently under contract with SMG for day-to-day management of the Pensacola Bay Center, and the License Agreement for the presentation of professional ice hockey is in keeping with this contract.

[Funding: All revenue generated from fees resulting from this License Agreement will be deposited into Fund 409, Civic Center Fund]
 
29. 8960   Recommendation Concerning Contractual Services Agreement for Adult Post-Adjudicatory Drug Court Expansion Operations in Escambia County, Florida - Catherine A. White, Drug Court Manager

That the Board take the following action concerning the Contractual Services Agreement for Adult Post-Adjudicatory Drug Court Expansion Operations in Escambia County, Florida:

A. Approve the Contractual Services Agreement for Adult Post-Adjudicatory Drug Court Expansion Operations in Escambia County, Florida. This Agreement is being submitted for approval as a continuation of the Drug Court Expansion Program, which was initially approved by the Board of County Commissioners (BCC) on November 4, 2010, and executed by the Office of the State Courts Administrator on November 23, 2010. This Agreement will become effective October 1, 2015, and will terminate June 30, 2016. During this period, funding for the program is not to exceed $237,750; and

B. Authorize the Chairman, as the County’s representative, to sign the Agreement, amendments, and/or other related documents as may be required.

[The funds are made available through the Office of the State Courts Administrator for the period beginning October 1, 2015, and terminating June 30, 2016; there is no cost to the County]
 
30. 8836   Recommendation Concerning Implementing a 3% Transaction Fee for Acceptance of Credit and/or Debit Card Payments From Customers of the Animal Services Division - Donald R. Mayo, Building Services Department Director

That the Board take the following action concerning implementing a minimal 3% transaction fee for all payments accepted at the Animal Services Division from customers using a credit and/or debit card as payment:

A. Authorize implementing a minimal 3% Transaction Fee for acceptance of credit and/or debit card payments from Animal Services Division customers; and

B. Approve the effective date of October 1, 2015, for implementation of the 3% Transaction Fee.

[Funding: There will be no cost to the Animal Services Division to implement this transaction fee. The 3% fee will be charged to the customers, recovering the Animal Services Division's costs associated with using a credit and/or debit card as payment and reducing operational costs]
 
31. 8873   Recommendation Concerning the Issuance of Fiscal Year 2015/2016 Purchase Orders in Excess of $50,000, for the Facilities Management Department - David W. Wheeler, CFM, Facilities Management Department Director

That the Board, for the Fiscal Year 2015/2016, approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, based upon previously awarded Contracts, Contractual Agreements or annual requirements for the Facilities Management Department, as follows:

Vendor/Contractor Amount Contract Number
A. Blue Arbor, Inc.
Vendor Number: 023818
Temporary Labor Services

Fund: 001 (General)
Cost Center: 310202 (Facilities Management/Custodial)
Amount: $80,000		 $80,000 PD 14-15.041
B. Engineered Cooling Services, Inc.
Vendor Number: 051168
Central Energy Plant Maintenance

Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $100,000

Fund: 113 (Library)
Cost Center: 110502 (Library/Maintenance)
Amount: $7,400		 $107,400 PD 13-14.058
C. Republic Services, Inc.
Vendor Number: 420244
Refuse and Recycling Container Service

Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $129,000

Fund: 113 (Library)
Cost Center: 110502 (Library/Maintenance)
Amount: $10,000		 $139,000 PD 12-13.041
D. American Facility Services, Inc.
Vendor Number: 012106
Contract Custodial Services for County Building

Fund: 001 (General)
Cost Center: 310202 (Facilities Management/Custodial)
Amount: $665,500		 $665,500 PD 10-11.049
E. Panhandle Humbaugh Elevators, Inc.
Vendor Number: 160125
Elevator Maintenance

Fund: 001 (General)
Cost Center: 310203 (Facilities Management/Maintenance)
Amount: $50,000

Fund: 113 (Library)
Cost Center: 110502 (Library/Maintenance)
Amount: $7,000		 $57,000 PD 12-13.056
 
32. 8975   Recommendation Concerning the Issuance of Fiscal Year 2015/2016 Purchase Orders in Excess of $50,000 for the Information Technology Department - Shawn Fletcher, Information Technology Department Director

That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, based upon previously awarded Contracts, Contractual Agreements, or annual requirements, as provided, for the Information Technology Department for the Fiscal Year 2015/2016.
 
33. 8995   Recommendation Concerning Waste Services Department Equipment Purchase - Patrick T. Johnson, Waste Services Department Director

That the Board approve the purchase of one 2016 International 5900i 6x4 Tandem Axle Tractor and authorize the issuance of a Purchase Order, in the amount of $138,958.34, to Ward International Trucks, Inc., in accordance with the specifications of VE14-15.034.

In compliance with the Local Preference Initiative, VE14-15.034 was posted on the Escambia County website with the "Pending Vehicle and Equipment Purchases", from 07/21/15 - 08/22/15. Ward International Trucks, Inc., proposed the low cost offer. This vehicle will replace Property #51650, a 1999 Sterling Tractor.

[Funding: Fund 401, Solid Waste Fund, Cost Center 230306, Object Code 56401]
 
34. 8920   Recommendation Concerning Fiscal Year 2015/2016 Purchase Orders in Excess of $50,000 for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, based upon previously awarded Contracts, Contractual Agreements, or annual requirements, as provided, for the Public Safety Department, for Fiscal Year 2015/2016.
 
35. 9006   Recommendation Concerning Supplemental Budget Amendment #258 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #258, Other Grants and Projects Fund (110), in the amount of $2,090, to recognize additional proceeds from a State of Florida, Division of Emergency Management (FDEM) Homeland Security Sub-grant Agreement that was previously approved in January 2015, and to appropriate these additional funds for the Community Emergency Response Team Program to offset training costs incurred to provide sign language interpretation for a CERT training course.
 
36. 8856   Recommendation Concerning the Surplus and Sale of County-Owned Properties Located in the Central Commerce Park, Phase 1 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board take the following action concerning the surplus and sale of real properties located in the Central Commerce Park, Phase 1:

A. Declare surplus the Board's real properties located in the Central Commerce Park, Phase 1, specifically Lot 5 (1630 Success Drive, Account Number 12-0567-035); Lot 6 (1640 Success Drive, Account Number 12-0567-030); and Lot 7 (1650 Success Drive, Account Number 12-0567-025);

B. Authorize an appraisal be performed on all three lots to determine the current market value;

C. Authorize the sale of the properties to the bidder with the highest offer received at or above the minimum bid, which will be set at the appraised value;

D. Add as a stipulation to the sale of these properties that the buyer abide by the covenants existing in the Central Commerce Park including:

(1) Obligation to have detailed plans and specifications approved by an Architectural Review Committee;
(2) Duty to rebuild, repair or remove all damaged improvements and debris located within the lots;
(3) No lot shall be used for any purpose other than light manufacturing, warehouse, wholesale distribution, office or research and development facilities. Retail sales shall be limited to those that are ancillary to any of the purposes listed above; and
(4) Obligation to provide casualty insurance in an amount equal to the maximum insurable replacement value of all Improvements located on the Owner's lot.

The complete Declaration of Covenants, Conditions and Restrictions of Central Commerce Park is recorded in Official Records Book 5517, at Page 1390, of the Public Records of Escambia County, Florida; and

E. Authorize the County Attorney's Office to prepare and the Chairman to sign all documents necessary to complete sale of these properties, without further action of the Board.
 
37. 8859   Recommendation Concerning Surplus and Sale of Real Property Located at 4913 Ravenswood Avenue - Stephan Hall, Budget Manager, Management and Budget Services

That the Board take the following action concerning the surplus and sale of real property located at 4913 Ravenswood Avenue:

A. Declare surplus the Board's real property located at 4913 Ravenswood Avenue, Account Number: 07-2300-000, Reference Number: 34-2S-30-1264-011-001, District 2;

B. Authorize the sale of the property to the bidder with the highest offer received above the minimum bid of $7,000, without further action of the Board; and

C. Authorize the Chairman to sign all documents related to the sale.
 
38. 8890   Recommendation Concerning the Roadway Materials Pricing Agreement - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board award an Indefinite Quantity, Indefinite Delivery Contract to Roads, Inc. of NWF, Panhandle Grading and Paving, Inc., and Midsouth Paving, Inc., for PD 14-15.065, Roadway Materials Pricing Agreement, based on pricing provided and shall extend for a period of 12 months with the option to extend for two additional 12 month periods, up to a maximum 36 months.

[Funding: Fund 352 LOST III, Cost Center 210107, Object Code 56301, Various Projects, $850,000; Fund 181 Master Drainage Basins, Cost Center 210719-210736, Object Code 56301, $50,000; Fund 175 Transportation Trust Fund, Cost Center 210402, Object Code 55301, $300,000; Fund 401 Solid Waste Management, Cost Center 230306 (Recycling), Object Code 55301, $50.000; Fund 401 Solid Waste Management, Cost Center 230309 (Closed Landfills), Object Code 55301, $50,000; Fund 401 Solid Waste Management, Cost Center 230314 (Operations), Object Code 55301, $200,000; and Fund 401 Solid Waste Management, Cost Center 230315 (Projects), Object Code 55301, $500,000]
 
39. 9032   Recommendation Concerning Contract Award for CEI (Construction, Engineering, Inspection) and Project Management for the Highway 97 Widening and Drainage Improvements - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and DRMP, Inc., per the terms and conditions of PD 14-15.080, CEI (Construction, Engineering, Inspection) and Project Management for the Highway 97 Widening and Drainage Improvements, for a lump sum of $210,000.

[Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 08EN0115]
 
40. 9037   Recommendation Concerning Budget Amendment #004 Relating to the Escambia County District School Board for the Public Safety Academy - Amy Lovoy, Assistant County Administrator

That the Board approve Budget Amendment #004, General Fund (001), in the amount of $50,000, allocating funds from Reserves for Operating to the Escambia County District School Board for the purpose of starting a Public Safety Academy in the school system.

[Funding Source: Fund 001, General Fund - $50,000 (Fiscal Year 2016)]
 
41. 9036   Recommendation Concerning Approval of a Purchase Order to Baptist Health Care for Live, Work, Learn, Play - Amy Lovoy, Assistant County Administrator

That the Board approve a Purchase Order to Baptist Health Care, in the amount of $50,000, for the Live, Work, Learn, Play study being conducted in partnership with Baptist Health Care.

[Funding Source: Fund 124, Escambia Affordable Housing Fund, Cost Center 370290]
 
42. 9042   Recommendation Concerning Approval of the State Aid to Libraries Grant Agreement - Todd Humble, Library Services Department Director

That the Board approve the Florida Department of State, Division of Library and Information Services, State Aid to Libraries Grant Agreement and authorize the Chairman of the West Florida Public Libraries Board of Governance and the Clerk to sign the Agreement. (The State Aid to Libraries Program provides annual funding to eligible recipients for the operation and maintenance of public libraries.)

[Funding: The funds will be included in the Fiscal Year 2015/2016 Annual Budget for the West Florida Public Libraries when received. Fiscal Year 2015/2016 Estimated Grants Appropriation to benefit Escambia County is $124,818, up to $159,102, depending upon State legislative funding decisions]
 
  III. For Discussion
 
1. 8625   Recommendation Concerning the Acquisition of a Parcel of Real Property for the Delano/Herman Streets Drainage Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board either approve by super-majority vote or deny:

A. The purchase of a parcel of real property (approximately 0.34 acres), located at 2112 West Herman Street, for the Delano/Herman Streets Drainage Improvement Project, from Ricky Lamar Blankenship, for the purchase price of $25,000, which is above appraised value of $18,000, in accordance with the terms and conditions contained in the Contract for Sale and Purchase;

B. Acceptance of the property without benefit of title insurance because the owner is not willing to take the steps necessary to provide insurable title to the County;

C. The Contract for Sale and Purchase for the acquisition of a parcel of real property (approximately 0.34 acres), from Ricky Lamar Blankenship; and

D. The authorization for the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute, subject to Legal review and sign-off, any documents necessary to complete the acquisition of this property without further action of the Board.

[Funding Source: Fund 352, "LOST III," Account 210107/56101/56301, Project No. 12EN1763]
 
 
COUNTY ATTORNEY'S REPORT
 
  I.   For Action
 
1. 8875   Recommendation Concerning an Amendment to the Escambia County Administrative Code, Title 6, Part 3, Unclassified Service

That the Board approve the amendment to the Escambia County Administrative Code, Title 6, Part 3, Unclassified Service, Section 8322 Overtime, to disallow overtime compensation to unclassified employees unless approved by the Board of County Commissioners or required by law.
 
2. 8908   Recommendation Concerning the Scheduling of a Public Hearing on October 8, 2015 at 5:31 p.m. to consider amending Chapter 94, Section 94-103 of the Escambia County Code of Ordinances.

That the Board authorize the scheduling of a Public Hearing for October 8, 2015 at 5:31 p.m. to consider an ordinance amending Chapter 94, Article II, Division 4, Section 94-103 of the Escambia County Code of Ordinances relating to Civil Penalties for County Parking Ticket Violations.
 
3. 8993   Recommendation Concerning the Scheduling of a Public Hearing on Thursday, October 8, 2015 at 5:32 p.m. to Consider Amending Chapter 10, Article I, Section 10-3 of the Escambia County Code of Ordinances relating to Definitions, and Chapter 10, Article I, Section 10-13 of the Escambia County Code of Ordinances relating to Disposition of Animals.

That the Board authorize the Scheduling of a Public Hearing on Thursday, October 8, 2015 at 5:32 p.m. to Consider Amending Chapter 10, Article I, Section 10-3 of the Escambia County Code of Ordinances relating to Definitions, and Chapter 10, Article I, Section 10-13 of the Escambia County Code of Ordinances relating to Disposition of Animals.
 
4. 9016   Recommendation Concerning Scheduling an Attorney-Client Session on October 8, 2015 at 4:00 p.m. to Discuss Pending Litigation in the case of Kenneth Eugene Simmons vs. Escambia County - Case No. 2014 CA 000219.

That the Board take the following action:

A. Schedule a private meeting with its attorneys to discuss pending litigation, in accordance with Section 286.01(8), Fla. Stat. for October 8, 2015 at 4:00 p.m.; and

B. Approve the public notice printed below to be published in the Pensacola News Journal on Saturday, September 26, 2015.

PUBLIC NOTICE
IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida, to hold a private meeting with its attorney to discuss pending litigation in the case of Kenneth Eugene Simmons vs. Escambia County, in accordance with Section 286.01(8), Fla. Stat. Such attorney-client session will be held on Thursday, October 8, 2015 at 4:00 p.m., in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Wilson B. Robertson, Douglas B. Underhill, Lumon J. May, Grover C. Robinson, IV, and Steven Barry, County Administrator Jack R. Brown, County Attorney Alison P. Rogers, Attorney representing Escambia County Charles V. Peppler and a certified court reporter will attend the attorney-client session.
 
5. 9039   Recommendation Concerning the Interlocal Agreement between Escambia County and the Santa Rosa Island Authority relating to the transfer of public works and public safety functions on Santa Rosa Island.

That the Board take the following action regarding the Interlocal Agreement between Escambia County and the Santa Rosa Island Authority:

A. Approve the Interlocal Agreement with the Santa Rosa Island Authority for the transfer of all responsibilities and obligations relating to public works and public safety functions on Santa Rosa Island from the SRIA to the County;

B. Authorize the Chairman to execute the Interlocal Agreement.
 
14.   Items added to the agenda.
 
15.   Announcements.
 
16.   Adjournment.
 

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