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County Administrator's Report 8. 5.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Reallocation of Funds and a Change Order, in the Amount of $41,001.70, to Volkert, Inc., for the Pensacola Bay Living Shoreline Project - J. Taylor “Chips” Kirschenfeld, Director, Department of Natural Resources Management
That the Board take the following action concerning reallocation of funds and a Change Order relating to the Pensacola Bay Living Shoreline Project:
A. Authorize the reallocation of funds from the Capital Improvement Program – Natural Resources Management Department LOST III funds, in the amount of $41,001.70, from the Innerarity Point Road Area Drainage Improvement Project, Fund 352, Cost Center 220102, Project 18NE4042, to the Pensacola Bay Living Shoreline Project; and
B. Authorize the County Administrator to execute the following Change Order to Volkert, Inc., for the Pensacola Bay Living Shoreline Project:
| Department: |
Natural Resources Management |
| Division: |
Administration |
| Type: |
Addition |
| Amount: |
$41,001.70 |
| Vendor: |
Volkert, Inc. |
| Project Name: |
Pensacola Bay Living Shoreline Project |
| Contract: |
PD 17-18.027 |
| PO#: |
191138 |
| CO#: |
2 |
| Original PO Amount: |
$217,480.00 |
| Change Order #1 Amount: |
$375,532.21 |
| New Contract Total: |
$634,013.91 |
This project is located in Commission District 2.
[Funding Source: Fund 110, Other Grants and Projects, Cost Center 221029, Defense Infrastructure NAS MEZ $375,532.21; Fund 118, Gulf Coast Restoration Fund, Cost Center 222041, FDEP Living Shoreline $217,480; Fund 352, LOST III, Cost Center 220102, Object Code 56301,Pensacola Bay Living Shoreline $41,001.70] This Change Order increases the Purchase Order amount, but does not increase the awarded Contract amount] |
| BACKGROUND: |
Item A: Reallocation of Funds for the Pensacola Bay Living Shoreline Project:
The Innerarity Point Road Drainage Improvements Project PD 18-19.012 initially included a living shoreline component along Perdido Bay at the north end of Cruzat Way and Bob-O-Link Road. On March 15, 2018, the Board approved the reallocation of funds from the Capital Improvement Program – Natural Resources Management Department LOST III funds to cover costs associated with design and construction of the living shoreline component. Plans were later revised to remove the living shoreline component prior to bid based on a neighborhood request. Construction of the Innerarity Point Road Drainage Improvements Project was completed on July 16, 2019, leaving a balance of $41,001.70 of the funds reallocated from the Capital Improvement Program – Natural Resources Management Department LOST III.
Item B: Change Order to Volkert, Inc., for the Pensacola Bay Living Shoreline Project:
On February 21, 2019, the Board awarded Contract PD 17-18.027 – Pensacola Bay Living Shoreline Project to Volkert, Inc., in the amount of $217,480 for Base Services, with $581,473 for Optional Services for a total of $798,953. Due to limited fund availability during fee negotiations and Contract award, tasks were allocated to Optional Services until additional funding could be secured.
On January 24, 2019, the Board approved and authorized the Chairman to sign the Defense Infrastructure Grant (DIG) Agreement #S0114 with the State of Florida Department of Economic Opportunity (DEO), in the amount of $375,532.21, to augment existing planning, engineering, and regulatory permitting funds for the Pensacola Bay Living Shoreline Project at Naval Air Station (NAS) Pensacola that has matching funding from the Gulf Coast Ecosystem Restoration Council. On July 18, 2019, the Board authorized the County Administrator to execute a Change Order to add the available DIG grant funding to Contract PD 17-18.027, bringing total available funding for project design and permitting to $593,012.21.
This Change Order will increase the Purchase Order in the amount of $41,001.70, but does not increase the awarded Contract amount. Funds will be used to offset costs associated with anticipated optional services. |
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| BUDGETARY IMPACT: |
Funding for this Change Order is available in Fund 352, LOST III, Cost Center 220102, Object Code 56301, in the amount of $41,001.70.
Funding for the original Purchase Order is available in Fund 118, Gulf Coast Restoration Fund, Cost Center 222041, FDEP Living Shoreline in the amount of $217,480.00 and Fund 110, Other Grants and Projects, Cost Center 221029, Defense Infrastructure NAS MEZ in the amount of $375,532.21. This Change Order will increase the Purchase Order in the amount of $41,001.70 but does not increase the awarded Contract amount. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| There is no legal action associated with this Recommendation. |
| PERSONNEL: |
| No impact to personnel associated with this Recommendation. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this Recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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