Agenda

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County Administrator's Report 9. 18.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/15/2019
Issue: Acceptance of Property for Road Right-of-Way for the Ashcraft Road Dirt Road Paving Project
From:	Joy Jones
Department:	Engineering
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Acceptance of a Public Road and Right-of-Way Easement for the Ashcraft Road Dirt Road Paving Project - Joy Jones, P.E., Engineering Department Director

That the Board take the following action concerning the acceptance of the donation of a public road and right-of-way easement (approximately 0.08 acres), located at 5190 North Highway 99, from Glenn and Fay Faircloth for the Ashcraft Road Dirt Road Paving Project:

A. Accept the donation of a public road and right-of-way easement located at 5190 North Highway 99 (the corner of Highway 99 and Ashcraft Road) for the Ashcraft Road Dirt Road Paving Project;

B. Authorize the payment of documentary stamps considering the property is being donated for governmental use for dirt road paving and improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize the Chairman or Vice Chairman to accept the Easement documents as of the day of delivery of the Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

This property is located in Commission District 5.

Funds for incidental expenses associated with the recordings of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office.

BACKGROUND:

Ashcraft Road is a Dirt Road Paving project that is currently under design for construction by the Engineering Department. Ashcraft Road runs from North Highway 99 to Bratt Road and is approximately 6,550 linear feet or 1.24 miles. Staff has worked with the Engineer of Record and the property owners, Glenn and Fay Faircloth, to minimize impacts to trees, by adjusting the approach alignment, cross slopes, and the location of the supporting drainage system to accommodate these trees. This is the last easement needed to advance the paving project to 100% design and prepare the project for construction bid advertisement.

BUDGETARY IMPACT:

Funds for incidental expenses associated with the recordings of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Public Road and Right-of-Way Easement has been signed approved as to form and sufficiency by the County Attorney's Office.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

Upon Board approval, County Staff will proceed in compliance with Section 46-139 of the Escambia County code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Public Road and Right-of-Way Easement_Faircloth
Aerial Map - Faircloth