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County Administrator's Report 14. 32.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Issuance of a Purchase Order in Excess of $50,000 for the Public Safety Department – Paul R. Nobles, Purchasing Manager
That the Board take the following action:
A. Rescind its action of December 14, 2017, County Administrator's Report (CAR) Item II-6.B., authorizing the issuance of a Purchase Order, in the amount of $69,440, to Hub City Ford, regarding solicitation VE 17-18.002; and
B. Rescind its action of September 6, 2018, CAR II-21, Items A. (2) and (3), authorizing the County to utilize the Florida Sheriffs Association Contract (FSA17-VEL 25.0) for the purchase of two 2019 Chevrolet Silverado 2500 4wd Crew Cab LWB (model CK25943), at a price of $39,781 each, for a total of $79,562; and one 2019 Chevrolet Silverado 1500 4wd Double Cab (model CK15753), at a price of $27,589, solicitation VE 17-18.026.
[Funding Source: Fund 352, LOST; Cost Center 330228, Fire Services Cap Project; Object Code 56401, Machinery & Equipment]
In accordance with Board Policy adopted on September 16, 2013 regarding the posting of pending vehicle and equipment purchases sourced from State of Florida Contracts, Federal Schedules or other Purchasing Cooperative contracts sanctioned for use by Escambia County, Florida Board of County Commissioners to allow for local vendors to make offers that meet or beat the stated purchase price, specifications for VE 17-18.002 Public Safety Department Vehicle Purchase was posted beginning October 9, 2017, for a period of 30 days. A quote was obtained by the Office of Purchasing for the purchases based on specifications on VE 17-18.002. No other quotes were received on this posting. Additionally, specifications for VE 17-18.024, VE 17-18.025, VE 17-18.026, and VE 17-18.027 were posted beginning July 12, 2018, for a period of 30 days. Only VE 17-18.027 for the Dodge Ram was bid by a local dealer. |
| BACKGROUND: |
On December 14, 2017, the Board was asked by the Public Safety/Fire Department in item AI-13291 to award the purchase of five vehicles: $113,884.00 to Garber Chevy for three Chevrolet vehicles, and $69,440.00 to Hub City Ford for two Ford vehicles. Requisition 18000977 was created by the department for the Chevy vehicles and Purchase Order 180879 was issued to Garber Chevrolet. Additionally, Requisition 18000975 was entered by the department for the Ford vehicles and Purchase Order 180886 was created. This Purchase Order was never issued to Hub City Ford because it was determined that they could not supply the vehicles.
On September 6, 2018, the Board was asked via action AI-14727 to again award the purchase of five vehicles. While the same three Chevrolet vehicles from the previous action were erroneously requested, in lieu of the previous two Ford vehicles the Public Safety/Fire Department requested a different Ford vehicle and a Dodge Ram.
This request for Board action is to rescind the previous Board actions is for the two Ford vehicles requested and awarded on December 14, 2017, under action AI-13291, and the three Chevrolet vehicles requested and awarded on September 6, 2018, under action AI-14727. The total amount to be rescinded by this action is $176,591.00.
In accordance with Board Policy adopted on September 16, 2013 regarding the posting of pending vehicle and equipment purchases sourced from State of Florida Contracts, Federal Schedules or other Purchasing Cooperative contracts sanctioned for use by Escambia County, Florida Board of County Commissioners to allow for local vendors to make offers that meet or beat the stated purchase price, specifications for VE 17-18.002 Public Safety Department Vehicle Purchase was posted beginning October 9, 2017, for a period of 30 days. A quote was obtained by the Office of Purchasing for the purchases based on specifications on VE 17-18.002. No other quotes were received on this posting. Additionally, specifications for VE 17-18.024, VE 17-18.025, VE 17-18.026, and VE 17-18.027 were posted beginning July 12, 2018, for a period of 30 days. Only VE 17-18.027 for the Dodge Ram was bid by a local dealer.
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| BUDGETARY IMPACT: |
| Fund 352, LOST; Cost Center, 330228 Fire Services Cap Project; Object Code 56401, Machinery & Equipment The total amount to be rescinded by this action is $176,591. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Escambia County, FL Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval, and Award a Purchase Order.
In an effort to encourage competition from local businesses and in compliance with the Board adopted policy, this purchase was advertised on the County’s website for 30 days. There were zero responses. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
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