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County Administrator's Report 9. 19.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Issuance of Purchase Orders in Excess of $50,000, for the Public Safety Department - Michael D. Weaver, Public Safety Department Director
That the Board rescind its action of December 14, 2017, County Administrator’s Report II-6, authorizing the issuance of Fiscal Year 2017/2018 Purchase Orders, in excess of $50,000, based on previously awarded Contracts, Contractual Agreements, or annual requirements for the Public Safety Department, as follows:
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Vendor/Contractor |
Amount |
Contract Number
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| A |
Garber Chevrolet Buick GMC Truck
Vendor #070423
Vehicles
Fund: 352 LOST
Cost Center: 330228
Amount: $113,884
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$113,884 |
VE 17-18.002 |
| B |
Hub City Ford
Vendor # 082128
Vehicles
Fund: 352 LOST
Cost Center: 330228
Amount: $69,440
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$69,440 |
VE 17-18.002 |
[Funding: Fund 352, LOST, Cost Center 330228, Machinery & Equipment, Object Code 56401]
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| BACKGROUND: |
The Board award from September 6, 2018, replaces all the December 14,2017, awarded vehicles at a lower price.
In accordance with Board Policy adopted on September 16, 2013 regarding the posting of pending vehicle and equipment purchases sourced from State of Florida Contracts, Federal Schedules or other Purchasing Cooperative contracts sanctioned for use by Escambia County, Florida Board of County Commissioners to allow for local vendors to make offers that meet or beat the stated purchase price, specifications for VE 17-18.002 Public Safety Department Vehicle Purchase was posted beginning October 9, 2017 for a period of 30 days. A quote was obtained by the Office of Purchasing for the purchases based on specifications on VE 17-18.002. No other quotes were received on this posting.
Shown below are the requested 2018 vehicles followed by the justifications for each vehicle.
The following vehicles will be added to support two of the three new Battalion Chief positions approved by the Board of County Commissioners on 4/20/2017.
(2) 2018 Chevy Silverado 2500HD 4WD Double Cab trucks
The following vehicle will be purchased as part of Escambia County Fire Rescues vehicle replacement program.
(1) 2018 Chevy Silverado 1500 4WD Double Cab truck. (replacing property #54946) 2006 Ford F-150 property #54946 Mileage 121,100 (assigned to reserve fleet status)
The following vehicles will be purchased to replace vehicles that have been totaled out due to damage.
(1) 2018 Ford Utility vehicle 4WD (replacing property #53939)
d Explorer (property #53939 total loss/flood damage)
(1) 2018 Ford F-350 Single Rear Wheel 4WD Regular Cab XL (replacing property #51536)
202 Ford F-550 4WD truck (property #51536 total loss/accident)
After Board approval, December 14, 2017, a purchase order was issued for the two 2018 Chevy Silverado 2500HD 4WD Double Cab Trucks and the one 2018 Chevy Silverado 1500 4WD Double Cab Truck. Those trucks have yet to arrive from Garber Chevy. Additionally, no purchase order was ever issued for the two Ford vehicles.
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| BUDGETARY IMPACT: |
| Funding: Fund 352, LOST, Cost Center 330228, Machinery & Equipment, Object Code 56401 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Escambia County, FL Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval, and Award a Purchase Order.
In an effort to encourage competition from local businesses and in compliance with the Board adopted policy, this purchase was advertised on the County's website for 30 days. There were zero responses. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
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