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County Administrator's Report 10. 25.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Amendment to the Agreement between Escambia County, Florida, and Phoenix Construction Services, Inc., for the Beach Haven Northeast Drainage and Sewer Project, Phase I - Joy Jones, P.E., Public Works Department Director
That the Board take the following action concerning the Amendment to the Agreement between Escambia County, Florida, and Phoenix Construction Services, Inc., for the Beach Haven Northeast Drainage and Sewer Project, Phase I, Contract PD 15-16.094:
A. Approve the Amendment of Standard Road/Drainage Construction Contract between Escambia County, Florida, and Phoenix Construction Services, Inc., for Architect/Engineer Designed Construction Contract Documents (PD 15-16.094), for the Beach Haven Northeast Drainage and Sewer Project, Phase I, to revise Contract retainage provisions to stipulate that at the County’s discretion, 5% of the sum retained for payments may be released to the contractor prior to final completion of the entire project, upon receiving approval from the architect/engineer; and
B. Authorize the County Administrator to execute the Amendment and all related documents as required to implement the Project.
[Funding Source: Fund 118, National Fish & Wildlife Foundation Ph1, Cost Center 222002, Object Code 56301, Project #NFWF07EC; Fund 110, FDEP 319 Grant Ph1, Cost Center 221024, Object Code 56301; Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 08EN0272; and Fund 151, CRA Ph1 Sidewalks, Cost Center 370114, Object Code 56301]
This project is located in Commission District 2. |
| BACKGROUND: |
Meeting in regular session on November 3, 2016, the Board awarded the bid and contract for PD 15-16.094, construction of the Beach Haven Northeast Drainage and Sewer Project, Phase I ("Project") to Phoenix Construction Services, Inc. Following this action, the County and Phoenix Construction Services, Inc. mutually executed the standard County Construction Agreement for completion of the project, which provides for a 10% retainage to be held through 100% completion of the project.
This project has reached a 50% completion status.The intent of this recommendation is to allow, at the discretion of the County Contract Administrator, the retainage to be reduced from 10% to 5% for the duration of the project. The 5% retainage will then be retained through the entire project and only released upon final completion and acceptance of the entire project. Release of any portion or percentage of sums retained prior to final completion of the project shall in no way imply approval or acceptance of the Contractor’s work. It should also be noted that this project is covered by a 100% Performance and Payment Bond and 2- year warranty. |
| BUDGETARY IMPACT: |
| This Amendment has no direct budgetary impact. Upon approval of this Amendment, the retainage adjustment would occur within the framework of the existing construction contract between the County and Phoenix Construction Services, Inc. which is funded as follows: Fund 118, National Fish & Wildlife Foundation Ph1, Cost Center 222002, Object Code 56301, Project #NFWF07EC, Fund 110, FDEP 319 Grant Ph1, Cost Center 221024, Object Code 56301, Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 08EN0272, Fund 151, CRA Ph1 Sidewalks, Cost Center 370114, Object Code 56301. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Amendment to the Agreement has been approved by Kristin Hual, Senior Assistant County Attorney. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| A formal Amendment is required to allow an adjustment to the retainage provisions of the Standard Construction Agreement. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
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