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County Administrator's Report 10. 24.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/04/2018
Issue: Approval to Issue Fiscal Year 2018/2019 Purchase Orders in Excess of $50,000
From:	Joy Jones
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of Fiscal Year 2018/2019 Purchase Orders in Excess of $50,000 for the Public Works Department - Joy Jones, P.E., Public Works Department Director

That the Board, for Fiscal Year 2018/2019, approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, based upon previously-awarded Contracts, Contractual Agreements or annual requirements for the Public Works Department, as follows:

	Vendor/Contractor	Amount	Contract Number
A	Genesee & Wyoming/Alabama and Gulf Coast Railway Vendor Number: 011274 Signal Maintenance for Railroad Crossings Fund 175 (Transportation Trust Fund) Cost Center 211201	$70,000	Annual Signal Maintenance for Railroad Crossings
B	CSX Transportation Vendor Number: 030050 Signal Maintenance for Railroad Crossings Fund 175 (Transportation Trust Fund) Cost Center 211201	$75,000	Annual Signal Maintenance for Railroad Crossings
C	Ingram Signalization Vendor Number: 406608 Traffic Signal Response Maintenance Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$500,000	PD 15-16.088
D	Coastline Striping, Inc. Vendor Number: 033766 Pavement Markings Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$400,000	PD 16-17.072
E	Gulf Coast Traffic Engineers Vendor Number: 072898 Signs Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$150,000	PD 16-17.073
F	Award Purchase Orders in Excess of $50K for the Continuing Contract for Bridges, Docks and Boat Ramps DKE Marine, Vendor Number 040206 Davis Marine, Vendor Number 040386 Gulf Marine, Vendor Number 072896 Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$750,000	PD 12-13.001
G	Award Purchase Orders for the Continuing Professional Services - Bridge Work; Construction Engineers Thompson Engineering, Inc., Vendor Number 201604 Mott MacDonald Consultants, LLC, Vendor Number 081206 Volkert, Inc., Vendor Number 220584 American Consulting Engineers, Vendor Number 012081 HDR Engineering, Inc., Vendor Number 080064 Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$300,000	PD 02-03.079
H	Award Purchase Orders for the Continuing Professional Services Bridge Professional Technical Consulting Mott MacDonald Consultants, LLC, Vendor Number 081205 Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$200,000	PD 02-03.79
I	Real Estate Services - Title Work Coastal Land Title, Not Set Up Emerald Coast Title, Vendor Number 050874 Escarosa Land Research, Vendor Number 051907 First International Title, Vendor Number 150166 First American Title Insurance Company, Vendor Number T0024443 Gulf Coast Title Company, Vendor Number 072783 Liberis Law Firm, PA, Vendor Number 121131 Partnership Title Company, Vendor Number 160307 Reliable Land Title Corp., Vendor Number 181837 Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Centers 210107/210120/210121/210124 Fund 353 (LOST IV) Cost Center 210106	$100,000	Annual allocation for title searches for capital improvement projects
J	Property Appraisals Asmar and Associates, Vendor Number 014139 Brantley and Associates, Vendor Number 410028 Fruitticher-Lowery Appraisal Group, Inc., Vendor Number 062707 Presley-McKenney and Associates, Vendor Number 164897 Sherrill Appraisal Company, Vendor Number 192901 Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Centers 210107/210120/210121/210124 Fund 353 (LOST IV) Cost Center 210106	$100,000	Annual allocation for property appraisals for capital improvement projects
K	Roads, Inc. of NWF Vendor Number: 182328 OGCM Roads Hot-In-Place Resurfacing Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$500,000	PD 14-15.065
L	Ingram Signalization Vendor Number: 406608 Street and Navigational Lights Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$50,000	PD 15-16.089
M	Miscellaneous Drainage/Paving Project (under $50K) J Miller Construction, Vendor Number 133404 Perdido Grading and Paving, Vendor Number 163396 Chavers Construction, Vendor Number 032335 Green Procedures, Vendor Number 072184 Infrastructure Specialty Services, Vendor Number 420809 Warrington Utility and Excavation, Vendor Number 420622 Allsouth Construction, Vendor Number 420550 Gulf Marine Construction, Vendor Number 072896 Brown Construction, Vendor Number 026101 Green Energy, Vendor Number 420664 B&W Utilities, Vendor Number 420661 BKW, Inc., Vendor Number 422039 SPB (South Baldwin Plumbing), Inc., Vendor Number 190028 Midsouth Paving, Inc., Vendor Number 133305 Gulf Atlantic Constructors, Vendor Number 843898 Utility Services Co., Inc., Vendor Number 211593 Biles Construction, Vendor Number 420638 Panhandle Grading and Paving, Vendor Number 160114 Roads, Inc. of NWF, Vendor Number 182328 Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Centers 210107/350229 Fund 353 (LOST IV) Cost Centers 210106/350221	$500,000	Capital improvements projects, i.e paving and drainage projects, each project is under $50K
N	General Drainage and Paving Agreement - Paving and Drainage Projects $1,000,000 for each vendor Allsouth Construction Services LLC, Vendor Number 420550 Chavers Construction, Vendor Number 032335 Gulf Atlantic Constructors, Vendor Number 843895 J Miller Construction, Inc., Vendor Number 133404 Midsouth Paving, Inc., Vendor Number 133305 Infrastructure Specialty Services, Inc., Vendor Number 420809 Panhandle Grading and Paving, Vendor Number 160114 Roads, Inc. of NWF, Vendor Number 182328 Utility Services Co., Inc., Vendor Number 211593 Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Centers 210107/350229 Fund 353 (LOST IV) Cost Centers 210106/350221	$1,000,000 per vendor annually	PD 16-75.081
O	Mid South Paving Vendor Number: 133305 Road Construction Materials Fund 175 (Transportation Trust Fund) Cost Center 210402 (Road Maintenance)	$75,000	PD 14-15.-065
P	Ferguson Enterprises, Inc (a/k/a Ferguson Mill Supply) Vendor Number: 060880 Polyethylene Pipe Fund 175 (Transportation Trust Fund) Cost Center 210402 (Road Maintenance)	$75,000	Annual allocation for pipe for use on right of way projects
Q	American Concrete Supply, Inc. Vendor Number: 011899 Concrete Fund 175 (Transportation Trust Fund) Cost Center 210402 (Road Maintenance)	$75,000	Annual allocation for concrete for use on road maintenance projects
R	Vulcan Signs Vendor Number: 220810 Sign Maintenance Fund 175 (Transportation Trust Fund) Cost Center 210404 (Sign Maintenance)	$75,000	Annual allocation for signs/maintenance for road maintenance projects
S	Steadham Enterprises dba A-1 Small Engines Vendor Number: 010105 Small Engine Repair Parts and Supplies Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$110,000	PD 15-16.006
T	Gulf Coast Truck and Equipment Co. Vendor Number: 072900 Heavy Truck Parts/Supplies Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$100,000	Proprietary Parts, Mack Brand Trucks
U	Beard Equipment Company Vendor Number: 022300 Heavy Equipment Parts Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$55,000	Proprietary Parts, John Deere Equipment
V	Tractor and Equipment Co., Inc. Vendor Number: 202301 Heavy Equipment Parts Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$100,000	Proprietary Parts, Komatsu Equipment
W	Thompson Tractor Co., Inc. Vendor Number: 010781 Heavy Equipment Parts (CAT) Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$100,000	Proprietary Parks, Caterpillar Equipment
X	Howell's Truck and Giant Tire Services, Inc. Vendor Number: 410406 Light and Heavy Equipment Tires Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$65,000	State Contract 25172500-WSCA-15-ACS
Y	Bridgestone Americas, Inc. dba GCR Tires and Services, GCR Tire Center Vendor Number: 025944 Light and Heavy Equipment Tires Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$65,000	State Contract 25172500-WSCA-15-ACS
Z	Southern Energy Company, Inc. Vendor Number: 034871 Gasoline and Diesel Fuel Fund 501 (Internal Service Fund) Cost Center 210407 (Fuel Distribution)	$6,500,000	PD 16-17.087
AA	R.K Allen Vendor Number: 011470 Oil/Grease and Lubricant Fund 501 (Internal Service Fund) Cost Center 210407 (Fuel Distribution)	$100,000	PD 16-17.056
BB	Panhandle Grading and Paving Vendor Number: 160114 Road Construction Materials Fund 175 (Transportation Trust Fund) Cost Center 210402 (Road Maintenance)	$75,000	PD 14-15.065
CC	Aracadia Culvert Vendor Number: 013789 Metal Pipe Fund 175 (Transportation Trust Fund) Cost Center 210402 (Road Maintenance)	$75,000	Annual allocation for pipe to use on right of way projects for road maintenance
DD	Roads, Inc., of NWF Vendor Number: 182328 Asphalt Fund 175 (Transportation Trust Fund) Cost Center 210402 (Road Maintenance)	$200,000	PD 14-16.065
EE	Woerner Landscape Source Inc. Vendor Number: 233840 Sod Fund 175 (Transportation Trust Fund) Cost Center 210402 (Road Maintenance)	$75,000	Annual allocation for sod to be used on right of way projects for road maintenance
FF	Suncoast Infrastructure, Inc. Vendor Number: 195894 Cured-on-place Pipe Line Services Fund 175 (Transportation Trust Fund) Cost Center 210402 (Road Maintenance)	$150,000	Annual allocation for pipe lining services for use on County right of way projects for road maintenance
GG	McPherson Companies, Inc. Vendor Number: 194540 Gasoline and Diesel Fuel Fund 001 (General Fund) Cost Center 210401, Object Code 55204 (SRI Public Works)	$150,000	Annual allocation for gas and diesel for use in SRI Public Works vehicles
HH	Verizon Wireless Vendor Number: 220218 Cell, GTAC, and Tablet Services Fund 175 (Transportation Trust Fund) Cost Center 210401 (Road Administration)	$100,000	PD 14-15.093 GSA-35F-0119P
II	Charles Neely Corp. dba PR Chemical and Paper Supply Vendor Number: 150532 Laundry and Cleaning Supplies Fund 001 (General Fund) Cost Center 211401 (SRI Public Works)	$75,000	PD 13-14.046
JJ	ATI NAPA Vendor Number: 015006 Parts, Supplies/Repair and Replacement Parts Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$100,000	Annual allocation for parts, supplies/repair and replacement parts for equipment
KK	ATI Traction Vendor Number: 203005 Parts, Supplies/Repair and Replacement Parts Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$100,000	Annual allocation for parts, supplies/repair and replacement parts for equipment
LL	Network Fleet, Inc. Vendor Number: 420510 GPS Hardware Installation Monitoring System Fund 175 (Transportation Trust Fund) Cost Center 210405 (Fleet Maintenance)	$200,000	GS-07F-5559R
MM	Blue Arbor Vendor Number: 023818 Temporary Labor Services Fund 001 (General Fund) Cost Center 211401 (SRI Public Works)	$250,000	PD 14-15.041
NN	Ingram Signalization Vendor Number: 406608 Traffic Signal Construction Fund 175 (Transportation Trust Fund) Cost Centers 211201/211602/211101 Fund 182 (Master Drainage Basin Fund) Cost Centers 210719-210736 Fund 352 (LOST III) Cost Center 210107 Fund 353 (LOST IV) Cost Center 210106	$600,000	PD 15-16.090

BACKGROUND:

The issuance of these Purchase Orders during the first week of October 2018 is necessary to ensure continuity of services traditionally provided by the Board of County Commissioners to the citizens of Escambia County.

BUDGETARY IMPACT:

Funding is budgeted in the various accounts and cost centers listed.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
No file(s) attached.