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County Administrator's Report 13. 3.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/20/2018
Issue: Approval to Issue Fiscal Year 2018/2019 Purchase Orders in Excess of $50,000
From:	John Shelton
Department:	Library Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of Fiscal Year 2018/2019 Purchase Orders in Excess of $50,000 - Todd Humble, Library Services Department Director

That the Board authorize the utilization of the Florida Department of Management Services State Contract for Library Materials #715-001-07-01, for the purchase of materials for the West Florida Public Libraries from the following vendors, at the estimated annual amounts listed below:

A.	Brodart Vendor Number: 025970 Library Materials Fund: 113 (Library Fund) Cost Center: 110501 (Operations) Account: 56601 (Books/Publicat/Libr. Mat)	$268,000	55101500-ACS-17-1
B.	Midwest Tape, LLC. Vendor Number: 133307 Library Materials Fund: 113 (Library Fund) Cost Center: 110501 (Operations) Account: 56601 (Books/Publicat/Libr. Mat) Amount: $145,000	$145,000	55101500-ACS-17-1

BACKGROUND:

There are no book wholesale jobbers in Escambia County. Multiple vendors are available on the Florida Department of Management Services State Alternative Contract Source for Library Materials #55101500-ACS-17-1 which is in effect until May 31, 2020. The West Florida Public Libraries will obtain costs from various suppliers on the agreement to purchase materials at the most favorable rate to the County. The purchase of books and materials is part of the budget for operating supplies for the West Florida Public Libraries and is funded by the Library Fund 113.

BUDGETARY IMPACT:

[Funding: Fund 113, Library Fund, Cost Center 110501, Object Code 56601 - Library Materials] (and) [Fund 113, Library Fund, Cost Center 110501, Object Code 53401 - Other Contractual Services].

LEGAL CONSIDERATIONS/SIGN-OFF:

Purchasing Department has determined the contract to be a viable contract for Escambia County to use. County Attorney office agrees with this determination.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with Escambia County Code of Ordinance Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
No file(s) attached.