Agenda

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County Administrator's Report 13. 8.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/20/2018
Issue: Exercising the Second of Two Possible One-Year Renewal Periods Related to PD 13-14.064
From:	William Powell
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Utilization of the Second of Two Possible One-Year Renewals Provided for in the Agreement Relating to Inmate Phone Services for the Escambia County Jail, PD 13-14.064 - William Powell, Director of Corrections

That the Board approve the utilization of the second of two possible one-year renewal periods provided for under Section 2 of the Agreement covered by PD 13-14.064, the Agreement Relating to Inmate Phone Service for the Escambia County Jail.

[Funding: This is a revenue agreement benefiting the Jail's inmate welfare fund, Fund 111]

BACKGROUND:

On July 14, 2014, the County issued an Invitation to Bidders (PD 13-14.064) seeking vendors to provide inmate telephone services to the Escambia County Jail. On September 25, 2014, the County entered into an agreement with CenturyLink for the desired services. Section 2 of the respective agreement outlines the term of the agreement. The term is listed as three years with two possible one-year extensions to be utilized as the County's discretion. It is the request of the Corrections Department that we utilize the second of the two additional one-year terms for the period of September 26, 2018 to September 25, 2019. The number of inmates who have access to a given provider's telephone system has a substantial impact on the structure of bids that would be received. It is the desire of the Corrections Department to be able to provide potential vendors with the most up to date information related to the size of the potential population. By utilizing the last available extension, the department will be able to ensure the most complete set of RFP documents are compiled as part of the solicitation that will take place during the course of FY 2019.

BUDGETARY IMPACT:

This is a revenue agreement related to Fund 111, Detention/Jail Commissary.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, reviewed the initial agreement. The utilization of the renewal period as provided for in section 2 of the agreement does not require an amendment to the agreement.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

The Board has indicated that they wish to review those agreements in which the County indicates the desire to exercise a renewal period beyond the initial term of the agreement.

IMPLEMENTATION/COORDINATION:

Upon approval, the Corrections Department will work with the vendor to make sure the contract requirements are fulfilled.

Attachments
CenturyLink, PD 13-14.064