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PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED
 
AGENDA
Board of County Commissioners
Regular Meeting – August 15, 2019 – 9:00 a.m.
Ernie Lee Magaha Government Building – First Floor
 
             
1.   Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2.   Invocation – Commissioner Bender.
 
3.   Pledge of Allegiance to the Flag.
 
4.   Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5.   Commissioners’ Forum.
 
6. 16629   Proclamations.

Recommendation: That the Board take the following action:

A. Adopt the Proclamation congratulating the Emerald Coast Senior Squadron of the Civil Air Patrol on their accomplishments in 2018 and commending them for their service to our community;

B. Ratify the Proclamation recognizing Adelene Thompson Lovelace for over 20 years of service with the Fiesta of Five Flags; and

C. Ratify the Proclamation paying tribute to the life of Mr. Elmer Russell Crosby and recognizing his service to the community he loved so much.
 
7. 16580   Recommendation Concerning Adoption of Retirement Proclamations - Paulette Stallworth - Interim Human Resources Director

That the Board adopt the following Retirement Proclamations:

A. The Proclamation commending and congratulating Carla S. Jones, Division Manager, Neighborhood and Human Services, on 33 years of dedicated service; and

B. The Proclamation commending and congratulating Brenda K. Wood, Paramedic Supervisor, Public Safety Department, EMS Operations Division, on 25 years of dedicated service.
 
8.   Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
9.   Reports:
 
 
 
 
CLERK & COMPTROLLER'S REPORT
 
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110
 
  I.  Consent Agenda
 
1. 16620   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's office:

A. Accept, for filing with the Board's Minutes, the Reports of the Agenda Work Session and Gary Sansing Public Forum held August 1, 2019; and

B. Approve the Minutes of the Regular BCC Meeting held August 1, 2019, and the Special BCC Meeting held August 8, 2019.
 
 
GROWTH MANAGEMENT REPORT
 
  I.   Public Hearing
 
1. 16593   9:15 a.m. - A Public Hearing Concerning the Review of Comprehensive Plan Large Scale Amendment LSA 2019-01

That the Board of County Commissioners (BCC) review and approve transmittal to DEO, an Ordinance amending the Comprehensive Plan, Chapter 7, 2030 FLU map, for the specific parcel, requesting to change the existing FLUM designation from Public (P) to Mixed-Use Urban (MU-U) and amending Chapter 7, "The Future Land Use Element, OBJ FLU 5.1 NFCU Urban Service Area Boundary Map," to expand the Navy Federal Credit Union Urban Service Area (NFCU-USA) by 98.03 (+/-) acres.

The Planning Board recommended transmittal of the large Scale Amendment at the August 6, 2019 meeting. This serves as the first of two public hearings.
 
  II.  Action Item
 
1. 16592   Recommendation Concerning Final Plat Sea Spray Permit # 19061960

That the Board take the following action concerning recording of Sea Spray Island (being a 6-lot residential subdivision), located in the Innerarity Community and lying north off Innerarity Point Road and connected and lying at the north end of Sea Spray Drive (an existing paved County Road). Owner and Developer is Pair Exchange, LLC. Prior to recording the County Surveyor and the Clerk of the Circuit Court must sign the Final Plat as set forth in Section 2-5.7, of the Escambia County Land Development Code; also, prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statute;

A. Approve the final plat for recording;

B. Accept all public easements, pond, drainage improvements within public easements as depicted on the final plat for permanent County maintenance; the cost of maintenance is to be funded through the establishment of a storm water management MSBU (Municipal Services Benefit Unit); and

C. Authorize the Chairman or Vice Chairman to execute a Two-Year Warranty Agreement without Surety, for Streets and Drainage Improvements.
 
2. 16575   Recommendation Concerning Final Plat Lost Key C12 Permit # 19072330

That the Board take the following action concerning recording of Lost Key C12 Townhomes (being a 48-lot residential private townhome development), located on Perdido Key Island and lying east off Lost Key Boulevard and north of Perdido Key Drive. Owner and Developer is WCI Communities, LLC. Prior to recording the County Surveyor and the Clerk of the Circuit Court must sign the Final Plat as set forth in Section 2-5.7, of the Escambia County Land Development Code; also, prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statute;
A. Approve the final plat for recording;

B. Approve the street name "Cordgrass Lane".
 
  III. Consent Agenda
 
1. 16505   Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

September 5, 2019

5:45 p.m. - A Public hearing to amend the Official Zoning Map to include the following Rezoning cases heard by the Planning Board on August 6, 2019.

1. Case No.: Z-2019-09
Address: 10307 Tanton Rd
Property Reference No.: 29-2S-31-2101-001-001
Property Size: 4.5 (+/-) acres
From: MDR, Medium Density Residential district (10 du/acre) and LDR, Low Density Residential district (four du/acre)
To: MDR, Medium Density Residential district (10 du/acre)
FLU Category: MU-S, Mixed-Use Suburban
Commissioner District 1
Requested by: Tom Hammond, Agent for Randall Builders Group, LLC., Owner
Planning board Recommendation: Approval
Speakers: Tom Hammond, Margaret Hostetter, Ellen Knott, Theresa Blackwell
2. Case No.: Z-2019-10
Address: 2425 E Johnson Ave
Property Reference No.: 17-1S-30-2100-000-004
Property Size: 0.47 (+/-) acres
From: MDR, Medium Density Residential district (10 du/acre)
To: HDMU, High Density Mixed-Use district (25 du/acre)
FLU Category: MU-U, Mixed-Use Urban
Commissioner District 4
Requested by: Wiley C. "buddy" Page, Agent for Bhupat Patel, Owner
Planning board Recommendation: Approval
Speakers: Wiley C. "Buddy" Page
3. Case No.: Z-2019-11
Address: 2001 W Nine Mile Rd
Property Reference No.: 12-1S-31-1100-004-003
Property Size: 3.67 (+/-) acres
From: HDMU, High Density Mixed-Use district (25 du/acre)
To: HC/LI, Heavy Commercial and Light Industrial district (25 du/acre)
FLU Category: MU-U, Mixed-Use Urban
Commissioner District: 3
Requested by: Wiley C. "Buddy Page, Agent for David E and Willie P Bailey, Trustees
Planning Board Recommendation: Approval
Speakers: Wiley C. "Buddy Page
4. Case No.: Z-2019-12
Address: 11545 Sorrento Rd
Property Reference No.: 12-3S-31-3301-000-000
Property Size: 18.78 (+/-) acres
From: LDR, Low Density Residential district (four du/acre)
To: Com, Commercial district(25 du/acre)
FLU Category: MU-S, Mixed-use Suburban
Commissioner District: 2
Requested by: Wiley C. "Buddy Page, Agent for Robert Dale, Jr and Karen H. Dale, Owners
Planning Board Recommendation: Denial
Speakers: Wiley C. "Buddy Page, Suzanne Wells,Alice Mullins, Catherine Buck, Joe Schiller, Carole Tebay
 
 
COUNTY ADMINISTRATOR'S REPORT
 
  I.   Technical/Public Service Consent Agenda
 
1. 16581   Request for Disposition of Property for the Office of the State Attorney - Dispose of Obsolete Equipment/Computers - Kris Blom, IT Supervisor, Office of the State Attorney

That the Board approve the four Request for Disposition of Property Forms for the Office of the State Attorney, for equipment/computers that have reached the end of their service life and are now of no value. Due to the condition of the items, which are described and listed on the Request Forms, it is requested they be declared surplus and disposed of properly.
 
2. 16613   Recommendation Concerning the Request for Disposition of Property for the Property Appraiser's Office - Chris Jones, Escambia County Property Appraiser

That the Board approve the Request for Disposition of Property Form for the Property Appraiser's Office for all equipment, which is described and listed on the Request Form.
 
3. 16631   Recommendation Concerning the Request for Disposition of Property for the Florida Department of Health in Escambia County - John J. Lanza, MD, PhD, MPH, FAAP, Director - Florida Department of Health - Escambia

That the Board approve the Request for Disposition of Property Form for the Florida Department of Health in Escambia County, declare surplus, and authorize the disposition of the assets shown in the list provided. The assets listed are County assets held and utilized by the Florida Department of Health in Escambia County.
 
4. 16579   Recommendation Concerning the Request for Disposition of Property for the Facilities Management Department - Robert E. Dye, Facilities Management Interim Department Director

That the Board approve the Request for Disposition of Property Form for the Facilities Management Department, for property which is described and listed on the Disposition Form, with reasons for disposition stated. The listed items have been found to be of no further usefulness to the County; and were disposed of when the Central Booking and Detention Facility was demolished.
 
5. 16583   Recommendation Concerning the Request for Disposition of Property for the Facilities Management Department - Robert E. Dye, Facilities Management Interim Department Director

That the Board approve the Request for Disposition of Property Form for the Facilities Management Department, for property which is described and listed on the Disposition Form, with reasons for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.
 
6. 16608   Recommendation Concerning the Request for Disposition of Property for the Information Technology Department - Scott MacDonald, Interim Information Technology Department Director

That the Board approve the three Request for Disposition of Property Forms for the Information Technology Department, for all items of equipment, which are described and listed on the Request Forms, with reason for disposition stated. The items are to be disposed of properly.
 
7. 16598   Recommendation Concerning the Request for Disposition of Property for the Corrections Department - William R. Powell, Director of Corrections

That the Board approve the two Request for Disposition of Property Forms for the Corrections Department, listing a total of two items. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be approved for disposal.
 
8. 16520   Recommendation Concerning Application for the Hurricane Loss Mitigation Program - Tonya Green, Neighborhood & Human Services Department Director

That the Board acknowledge the submission of the Hurricane Loss Mitigation Program Application for $194,000, to the State of Florida Division of Emergency Management as signed by the Interim Assistant County Administrator.
 
9. 16554   Recommendation Concerning a Letter of Support for the Brownsville Slowfest 2019 - Joy Jones, P.E., Engineering Department Director

That the Board authorize the Chairman to sign the Letter of Support for the Brownsville Slowfest 2019 for the Historic Brownsville Community.
 
10. 16509   Recommendation Concerning the Scheduling of a Public Hearing to Consider the Vacation of a Portion of Unopened Right-of-Way known as Boyd Avenue - Joy Jones, P.E., Engineering Department Director

That the Board take the following action regarding a Petition to Vacate a Portion of Unopened Right-of-Way known as Boyd Avenue, as petitioned by Cindy A. Naumowicz, as Successor Trustee of the Marguerite Ann Arenberg Living Trust, dated April 6, 2011, represented by Daniel P. Saba, Esquire:

A. Authorize the scheduling of a Public Hearing for October 3, 2019, at 5:32 p.m., to consider the Petition to Vacate a Portion of Unopened Right-of-Way known as Boyd Avenue,(approximately 0.18 acres), as petitioned by Cindy A. Naumowicz, as Successor Trustee of the Marguerite Ann Arenberg Living Trust, dated April 6, 2011, represented by Daniel P. Saba, Esquire: and

B. Require the Petitioner to notify all property owners within a 500-foot radius.

The real property mentioned in this Petition to Vacate is located in Commission District 4.
 
11. 16617   Recommendation Concerning the Scheduling and Advertising of a TEFRA Public Hearing Concerning the Issuance of the Escambia County, Florida, Environmental Improvement Revenue Refunding Bonds (International Paper Company Project), Series 2019B, for the Purpose of Refunding Certain Outstanding Bonds Currently Outstanding and Issued by the County on Behalf of International Paper Company – JoLinda Herring, Shareholder, Bryant Miller Olive P.A.

That the Board authorize the scheduling and advertising of a Tax Equity and Fiscal Responsibility Act (TEFRA) public hearing for 5:33 p.m., on September 5, 2019, for consideration of authorizing the issuance by the County of its not to exceed $10,000,000 Environmental Improvement Revenue Refunding Bonds (International Paper Company Project), Series 2019B (the “Bonds”).
 
12. 16634   Recommendation Concerning Reappointments to the Escambia County Health Facilities Authority - Janice P. Gilley, County Administrator

That the Board approve the reappointments of Arthur J. Hall, Jr., and J.H. Keith Bullock to the Escambia County Health Facilities Authority, to serve a four-year term, effective August 22, 2019, through August 21, 2023, as requested by Virginia L. Yeagle, Administrator, Escambia County Health Facilities Authority.

A General Alert was posted on the County's Website from July 17, 2019, to July 31, 2019, informing the public that the Escambia County Board of County Commissioners was seeking Escambia County residents interested in volunteering to be considered for an appointment to the Escambia Health Facilities Authority. The letter from Virginia Yeagle on behalf of the Escambia County Health Facilities Authority is the only response that was received. Ms.Yeagle's letter, Mr. Hall's Resume, and Mr. Bullock's Resume are provided for review.
 
13. 16633   Recommendation Concerning Scheduling a Public Hearing at 5:34 p.m., on Thursday, September 5, 2019, for the Consideration of Adopting an Ordinance Conserving and Preserving Properties on Santa Rosa Island - Commissioner Robert Bender, District 4

That the Board authorize the scheduling of the 5:34 p.m. Public Hearing, on Thursday, September 5, 2019, for the consideration of adopting an Ordinance conserving and preserving properties on Santa Rosa Island.
 
  II.  Budget/Finance Consent Agenda
 
1. 16588   Recommendation Concerning a State of Florida, Division of Emergency Management Federally-Funded Subaward and Grant Agreement - John S. Dosh, Interim Public Safety Department Director

That the Board take the following action regarding the Federally-Funded Subaward and Grant Agreement, Contract Number G0021:

A. Approve the State of Florida, Division of Emergency Management (FDEM), Federally-Funded Subaward and Grant Agreement, providing funds in the amount of $108,251, to assist in enhancing the daily and emergency operations of the Escambia County Division of Emergency Management, and to assist in the local disaster planning and community outreach efforts for the period from July 1, 2019, through June 30, 2020;

B. Authorize the Chairman or Vice Chairman to execute the Subaward and Grant Agreement; and

C. Authorize John S. Dosh, Interim Public Safety Department Director, to execute and certify each Grant quarterly report, reimbursement request, Grant close-out report, and any subsequent documents as appropriate to implement this Grant with the following authority:

"By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal Award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)."

The County Attorney's Office has requested that the Board be made aware of the following language within the Agreement:

Section (22) Mandated Conditions, Subsection b, that "This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County."
 
2. 16590   Recommendation Concerning the State-Funded Grant Agreement to Update the Hazardous Materials Facility Analysis Data - John S. Dosh, Interim Public Safety Department Director

That the Board take the following action regarding the State-Funded Grant Agreement between the State of Florida, Division of Emergency Management, and Escambia County, providing performance-based funding to the Escambia County Division of Emergency Management, in the amount up to $11,707, to update the Hazardous Materials Facility Analysis Data, for the period ending June 30, 2020:

A. Approve the State-Funded Grant Agreement between the State of Florida, Division of Emergency Management, and Escambia County; and

B. Authorize the Chairman or Vice Chairman to execute the Grant Agreement and all related documents as required to implement this Grant.

The County Attorney's Office has requested that the Board be made aware of the following language within the Agreement:

Section (21) Mandated Conditions, Subsection b, that "This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County."

[Funding: Fund 110, Other Grants and Projects, Cost Center 330323]
 
3. 16597   Recommendation Concerning Authorization to Take Action Regarding Defaulted Contracts for Reimbursement of Training Expenses - William R. Powell, Director of Corrections

That the Board take the following action concerning authorization for legal action related to defaulted Contracts for reimbursement of training expenses:

A. Authorize the County Attorney's Office to file a small claims case against Michael Stump and Lydia Locke, related to the default of their respective Contracts for reimbursement of training expenses; and

B. Authorize the County Attorney's Office to prepare, and the Chairman to sign, all documents related to the aforementioned action.
 
4. 16599   Recommendation Concerning the Sixth Amendment to Agreement for Inmate Food Service, PD13-14.065 - William R. Powell, Director of Corrections

That the Board take the following action concerning the sixth Amendment to the Agreement for Inmate Food Service (PD 13-14.065), between Escambia County and Aramark Correctional Services, LLC, which provides the food service for the Escambia County Jail and the Escambia County Work Release Facility:

A. Approve the Amendment to Agreement For Inmate Food Service (PD 13-14.065), which increases the price per meal by $0.025 effective October 1, 2019, and will bring the total price per meal from $0.8624 to $0.8874; and

B. Authorize the Chairman to execute the Amendment to Agreement For Inmate Food Service (PD13-14.065).

[Funding is available in the proposed Fiscal Year 2019-2020 Budget to cover this increased cost in General Fund; Detention Cost Center 290401; Object Code 53401 and Misdemeanor Probation Fund 114; Residential Probation Cost Center 290305; Object Code 53401]
 
5. 16618   Recommendation Concerning Utilization of the Second of Two Possible One-Year Renewals Provided for in the Multiple Award Agreement for Temporary Medical Staffing Services, PD 14-15.067- William R. Powell, Director of Corrections

That the Board approve the utilization of the second of two possible one-year renewal periods provided for under Section 2 of the following Agreements covered by PD 14-15.067:

A. Agreement For Temporary Medical Staffing Services, PD 14-15.067, between Maxim Healthcare Services, Inc., and Escambia County, Florida;

B. Agreement For Temporary Medical Staffing Services, PD 14-15.067, between NurseSpring of Pensacola, LLC, and Escambia County, Florida; and

C. Agreement For Temporary Medical Staffing Services, PD 14-15.067, between Staff Today, Inc., and Escambia County, Florida.

[Funding: Fund 001, General Fund; Cost Center 290402]
 
6. 16619   Recommendation Concerning Utilization of the Second of Two Possible One-Year Renewals Provided for in the Agreement Relating to Inmate Civil Legal Services - William R. Powell, Director of Corrections

That the Board approve the utilization of the second of two possible one-year renewal periods provided for under Section 2 of the Agreement Relating to Civil Legal Services between Northwest Florida Legal Services, Inc., a Florida not-for-profit corporation and Escambia County. This Agreement covers the provision of power of attorney documents and additional civil legal services for inmates under the jurisdiction of the Escambia County Jail.

[Funding: Fund 111, Detention/Jail Commissary Fund; Cost Center 290406]
 
7. 16562   Recommendation Concerning Supplemental Budget Amendment #234 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #234, Other Grants and Projects Fund (110), in the amount of $1,500, to recognize additional Grant proceeds for Grant Agreement 15104-A3, from the Florida Fish and Wildlife Conservation Commission (FWC) for the Ex-Oriskany PCB Artificial Reef Monitoring Project. These Grant funds will be used for contaminant testing and fish tissue sampling activities at the Ex-Oriskany reef site. No matching funds are required.
 
8. 16564   Recommendation Concerning Supplemental Budget Amendment #235 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #235, Gulf Coast Restoration Fund (118), in the amount of $181,491, to recognize additional Grant proceeds from the Florida Fish and Wildlife Conservation Commission (FWC), and to appropriate these funds to construct artificial reefs under the Deepwater Horizon Natural Resources Damages Assessment (NRDA) Early Restoration Program. FWC is allowing up to 5% of the funds to be used by Escambia County to pay for expenses relating to managing the artificial reef projects.
 
9. 16603   Recommendation Concerning Supplemental Budget Amendment #237 - Stephan Hall, Budget Manager, Management & Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #237, Library Fund (113), in the amount of $28,144, to recognize the donation from The Friends of the West Florida Public Library, and to appropriate these funds into the Library Donations Cost Center to be used to support and promote the Escambia County Library.
 
10. 16607   Recommendation Concerning Supplemental Budget Amendment #242 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #242, Local Option Sales Tax III (LOST) Fund 352, in the amount of $214,950, to recognize proceeds from the Florida Department of Transportation (FDOT), for their contribution to Joint Participation Agreement Financial Project #438150-1-58-01, for the Video Detection Upgrade on State Highway System Project, and to appropriate these funds back to the LOST III fund.
 
11. 16587   Recommendation Concerning the Contract Award for Design Services for Galvez Boat Ramp Improvement Project - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida and Municipal Engineering Services, Inc., per the terms and conditions of PD 18-19.067, Design Services for Galvez Boat Ramp Improvement Project, in the amount of $202,632 for basic design services, and $76,810 for optional/allowance for complete design, for a lump sum amount of $279,442.

[Funding: Fund 110, Other Grants and Projects; Cost Center 230307, Vessel Registration Fees; Object Code 56301, Improvements Other than Buildings]
 
12. 16584   Recommendation Concerning the Purchase of One Ford F-750 with 10-Yard Dump Body for the Escambia County Road Department - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve, and authorize the County Administrator to sign, the Purchase Order for one Ford F-750 with 10-Yard Dump Body, per the specifications outlined in PD 18-19.064, Ford F-750 with 10-Yard Dump Body from Bozard Ford Company, in the amount of $79,996.

[Funding: Fund 175, Transportation Trust; Cost Center 210402, Road Maintenance; Object Code 56401, Machinery & Equipment]

Specification PD 18-19.064, Ford F-750 with 10-Yard Dump Body, was noticed to 26 registrants, including local dealers. The solicitation was viewed by 16 registrants and downloaded by 13.
 
13. 16545   Recommendation Concerning the Contract Award for Residential Substance Abuse Treatment Program - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and award a Contract, per the terms and conditions of PD 18-19.073, Residential Substance Abuse Treatment (RSAT) Program between Escambia County, Florida, and The Transition House, Inc., for a period of 36 months, renewable for up to two additional 12-month periods, for a total of 60 months, for an anticipated annual amount of $110,360 (projected Fiscal Year 2019-2020 Budget).

[Funding: Fund 111, Detention/Jail Commissary; Cost Center 290406, Detention/Jail Commissary; Object Code 53101, Professional Services]
 
14. 16430   Recommendation Concerning the Purchase of Five John Deere Gators for Pensacola Beach Public Works - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board authorize the County Administrator to sign a Purchase Order for the purchase of five John Deere Gators for the Pensacola Beach Public Works Department, to Smith Tractor Company, Inc., in the amount of $73,936.45, according to the specifications outlined in PD 18-19.085, John Deere Gators (5) for Pensacola Beach Public Works.

[Funding:
Quantity four units charged to Fund 108, Fourth Cent; Cost Center 360105, Fourth Cent Projects; Object Code 56401, Machinery & Equipment - $59,149.16; and

Quantity one unit charged to Fund 001, General Fund; Cost Center 211401, SRI Public Works; Object Code 56401, Machinery & Equipment - $14,787.29;
Total 5 units - $73,936.45]

Specification PD 18-19.085, John Deere Gators (5) for Pensacola Beach Public Works, was issued to 48 dealers around the State of Florida - including local dealers. The solicitation was viewed by 26 firms and downloaded by 21.
 
15. 16544   Recommendation Concerning the Renewal Award for PD 17-18.055, Renewal of Temporary Labor Services - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve the first of two one-year renewals for an Indefinite Quantity, Indefinite Delivery Contract for Temporary Labor Services for the Escambia County Board of County Commissioners, per the terms and conditions of PD 17-18.055, to Blue Arbor, Inc., and JJW Services, Inc. d/b/a Accustaff, Inc. The renewal is for the projected Fiscal Year 2019-2020, to commence on August 17, 2019, and end on August 17, 2020.

A. Lot 1 - General Temporary Labor Services (Countywide) - Blue Arbor, Inc. - effective upon award and execution of the Agreement;

B. Lot 2 - Temporary Labor Services for the Bob Sikes Toll Collection - JJW Services, Inc. D/B/A Accustaff, Inc. - effective August 17, 2019; and

C. Lot 3 - Escambia County Youth Employment - Blue Arbor, Inc. - effective at the beginning of the 2019-2020 Fiscal Year Budget.

For a period of 12 months, the Funding for Lots 1, 2, and 3 are as follows:

[Funding:

LOT 1:
Building Inspections - Fund Code 406, Building Inspection Fund; Cost Center 250111, Building Inspections Admin; Object Code 53401, Other Contractual Services; $55,200.00
Community Affairs - Fund Code 352, LOST III; Cost Center 320201, Comm Svcs Administration; Object Code 53401, Other Contractual Services; $65,280.00
Community & Environment - Fund Code 129, CDBG Entitlement Funds; Cost Center 370234, 2019 CDBG Admin; Object Code 53401, Other Contractual Services; $15,500.00
County Attorney - Fund Code 001, General Fund; Cost Center 110601, County Atty Admin; Object Code 53401, Other Contractual Services; $10,000.00
Facilities Management - Fund Code 001, General Fund; Cost Center 310202, Custodial; Object Code 53401, Other Contractual Services; $140,925.00
Library Services - Fund Code 113, Library Fund; Cost Center 110501, Operations; Object Code 53401, Other Contractual Services; $490,926.00
Public Safety - Fund Code 408, Emergency Medical Services; Cost Center 330603, EMS Billing Ops; Object Code 53401, Other Contractual Services; $25,077.76
Engineering Construction Management - Fund Code 352, LOST lll; Cost Center 210107, Construction Management; Object Code 56301, Other Contractual Services; $100,000.00
Engineering Construction Management - Fund Code 353, LOST lV; Cost Center 210106, Construction Management; Object Code 56301, Other Contractual Services; $200,000.00
Engineering Construction Management - Fund Code 175, Transportation Trust Fund; Cost Center 211602, Construction Management; Object Code 53401, Other Contractual Services; $5,000.00
Engineering Construction Management - Fund Code 175, Transportation Trust Fund; Cost Center 211101, Construction Management; Object Code 53401, Other Contractual Services; $500.00
Engineering Transportation and Traffic - Fund Code 175, Transportation Trust Fund; Cost Center 211201, Transportation and Traffic; Object Code 53401, Other Contractual Services; $50,000.00
Parks & Recreation - Fund Code 353, LOST IV; Cost Center 350221; Object Code 53401, Other Contractual Services;
Development Services - Fund Code 116, Development Review; Cost Center 240302, Planning Development Rev; Object Code 53401, Other Contractual Services; $60,000.00
Natural Resources - Fund Code 001, General Fund; Cost Center 221001 Land Management Section; Object Code 53401, Other Contractual Services; $14,700.00
Fund Code 117, PK Beach Mouse Fund, Cost Center 220335, Object Code 53401, Other Contractual Services, Perdido Key Beach Mouse, Object Code 53401, Other Contractual Services; $25,000.00
Fund Code 110, Other Grants & Projects; Cost Center 221011, Urban & Community Forestry; Object Code 53401, Other Contractual Services; $15,000.00
Fund Code 108, Tourist Promotion; Cost Center 220805, 4th Cent Marine Recreation; Object Code 53401, Other Contractual Services; $8,000.00
Fund Code 101, Escambia County Restricted Fund; Cost Center 221018, Natural Pollutant Discharge System; Object Code 53401, Other Contractual Services; $14,700.00
Waste Services - Fund Code 401, Waste Services Fund; Cost Center 230301, Waste Services Admin; Object Code 53401, Other Contractual Services; $20,000.00
Waste Services - Fund Code 401, Waste Services Fund; Cost Center 230304, Environmental Quality; Object Code 53401, Other Contractual Services; $8,000.00
Waste Services - Fund Code 401, Waste Services Fund; Cost Center 230306, Recycling; Object Code 53401, Other Contractual Services; $47,000.00
Waste Services - Fund Code 401, Waste Services Fund; Cost Center 230307, SW Transfer Station; Object Code 53401, Other Contractual Services; $47,000.00
Waste Services - Fund Code 401, Waste Services Fund; Cost Center 230314, SWM Operations; Object Code 53401, Other Contractual Services; $124,000.00
Santa Rosa Island - Fund Code 001, General Fund; Cost Center 211401, SRI Public Works; Object Code 53401, Other Contractual Services; $250,000.00
Board of County Commissioners - Fund Code 001, General Fund; Cost Center 110101, Board of County Commissioners; Object Code 53401, Other Contractual Services; $90,000.00
County Administrator - Fund Code 001, General Fund; Cost Center 110302, County Administrator's Office; Object Code 53401, Other Contractual Services; $18,000.00

Lot 2:
Fund Number 167, Bob Sikes Toll; Cost Center 140301; Object Code 53401, Other Contractual Services; $275,000.00

Lot 3:
Fund Number 001, General Fund; Cost Center 53000; Object Code 53401, Other Contractual Services; $300,150.00]
 
16. 16517   Recommendation Concerning the Contract Extension for PD 17-18.072, for the Dredging of Lafitte Cove Canal - Joy Jones, P.E., Engineering Department Director

That the Board take the following action concerning the Contract Extension for the dredging of Lafitte Cove Canal:

A. Approve the first 12-month contract extension, effective October 1, 2019, to Coastal Reef Builders, Inc., per the terms and conditions of PD 17-18.072, for the dredging of Lafitte Cove Canal, in the amount not-to-exceed $65,000; and

B. Authorize the County Administrator to sign all related documents.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 211602, Object Code 54601. Santa Rosa Island Authority (SRIA) will reimburse Escambia County for the cost of the annual dredging.]
 
17. 16578   Recommendation Concerning the Advanced Traffic Management System Connectivity Project - Joy Jones, P.E., Engineering Department Director

That the Board approve issuing a Purchase Order for an amount of $136,250, to Transportation Control Systems, on State Contract ITB-DOT-15/16-9005-GH, to purchase 25 Spectrum Smartlink 1B devices with one year software and cellular service for the County's Advanced Traffic Management System (ATMS) Connectivity Project.

The ATMS Connectivity Project falls in all five Commission Districts.

[Funding Source: Fund 352, Local Option Sales Tax (LOST III), Cost Center 210107, Object Code 56301, Project #11EN1028]
 
18. 16480   Recommendation Concerning the Acceptance of a Public Road and Right-of-Way Easement for the Ashcraft Road Dirt Road Paving Project - Joy Jones, P.E., Engineering Department Director

That the Board take the following action concerning the acceptance of the donation of a public road and right-of-way easement (approximately 0.08 acres), located at 5190 North Highway 99, from Glenn and Fay Faircloth for the Ashcraft Road Dirt Road Paving Project:

A. Accept the donation of a public road and right-of-way easement located at 5190 North Highway 99 (the corner of Highway 99 and Ashcraft Road) for the Ashcraft Road Dirt Road Paving Project;

B. Authorize the payment of documentary stamps considering the property is being donated for governmental use for dirt road paving and improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize the Chairman or Vice Chairman to accept the Easement documents as of the day of delivery of the Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

This property is located in Commission District 5.

Funds for incidental expenses associated with the recordings of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office.
 
19. 16577  
Recommendation Concerning the Reallocation of Capital Improvement Program Funds - Joy Jones, P.E., Engineering Department Director

That the Board approve the reallocation of funds from Fund 352, Local Option Sales Tax (LOST) III, Cost Center 210107, Transportation and Drainage (T&D), in the amount of $136,997, from Navy Point Phase III Sewer Expansion and Drainage Improvement Project (Navy Point), to the Old Corry Field Road Project.

The Navy Point Phase III Project was completed in 2016. Recently, the Engineering Department received the final invoice, in the amount of $387,892.18, from Emerald Coast Utilities Authority (ECUA) for the Navy Point project.

Originally, the amount budgeted for Navy Point Phase III was $524,890. Currently, a balance of $136,997 is available and needed for projects in District 2 on Old Corry Field Road. There are three active construction projects on Old Corry (North Old Corry Field Road Sidewalks and Drainage Improvements, South Old Corry Field Road Bridge Replacement and South Old Corry Field Road Sidewalks). $90,458.42 needs to be reallocated to the LOST III Cost Center, from the North Old Corry LAP project Cost Center, to correctly balance the Grant proceeds. Staff is requesting that the remaining $46,538.58 balance be available for unanticipated expenses that may arise during construction of the ongoing three projects.

All of these projects are located in Commission District 2.

[Funding Source: Fund 352, Local Option Sales Tax III, Account 210107, Transportation and Drainage]
 
20. 16215  
Recommendation Concerning the Reallocation of Capital Improvement Program Funds - Joy Jones, P.E., Engineering Department Director

That the Board approve the reallocation of funds from Fund 352, LOST III, Cost Center 210107, Transportation and Drainage (T&D), in the amount of $92,896, from project funding to be determined to Willowbrook Lake Dam Reconstruction Project. These funds will be utilized for construction engineering and inspection services ($35,000) to ensure that the specialized clay core of the new dam is constructed per the geotechnical specifications, and will provide a 5% contingency allowance for any unforeseen changes required during construction ($57,896).

This project is located in Commission District 5.

[Funding Source: Fund 352, Local Option Sales Tax III, Account 210107, Transportation and Drainage]
 
21. 16245  
 
22. 16586   Recommendation Concerning the Third Amendment to the Operations and Maintenance Agreement with LFG Technologies, Inc. - Patrick T. Johnson, Solid Waste Management Department Director

That the Board approve the Third Amendment to the Operations and Maintenance Agreement between the Perdido Landfill, owned and operated by Escambia County, Florida, and LFG Technologies, Inc., amending Attachment "A", Cost Estimate, included as part of Exhibit "A" to the Operations and Maintenance Agreement, increasing the Base Operations and Maintenance (O&M) Fee 6%, in the amount of $3,842, as provided via Exhibit "A".

[Funding: Fund 401, Solid Waste, Cost Center 230308, Object Code 53401]
 
23. 16628   Recommendation Concerning Contract Amendment Ratification for Debris Monitoring Services - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board ratify the Amendment of Agreement between Escambia County, Florida, and Thompson Consulting Services, LLC, related to PD 17-18.007, Debris Monitoring Services as related to the parties wishing to amend the Agreement to incorporate Exhibit E setting forth additional provisions that may be applicable in the event Federal Emergency Management Agency (FEMA) financial assistance is used to fund all or a portion of the Agreement.

The provided Amendment of Agreement was signed by the firm and administration before it was realized that the Board had not approved.

[Funding: The funding source will be determined when the event occurs]
 
  III. For Discussion
 
1. 16610   Recommendation Concerning State Law Enforcement Trust Fund - Henrique Dias, Chief Financial Officer, Escambia County Sheriff's Office Finance Division

That the Board approve the following allocations of Law Enforcement Trust (LET) Funds, per the requirements of F.S. 932.7055(5), for Outside Agency partners in Escambia County for Fiscal Year 2018/2019:

A. Water and Youth Safety Pensacola, in the amount of $2,500; and

B. Lutheran Services Florida, Inc., in the amount of $3,500.

Upon approval of these funding allocations, the Sheriff’s Office will process all appropriate paperwork and submit for payment from LET Funds to the Escambia Clerk of the Circuit Court and Comptroller.

[Funding Source: Fund 121, Law Enforcement Trust Fund, Cost Center 540103, Aids to Private Organizations 58201]
 
2. 16612   Recommendation Concerning Appointments to the Escambia-Pensacola Human Relations Commission - Janice P. Gilley, County Administrator

That the Board appoint two of the following individuals to the Escambia-Pensacola Human Relations Commission (EPHRC), to serve a two-year term, effective through May 1, 2021:

1. Sarah Ballew;
2. Sandra Donaldson;
3. Harold Griffin, Jr.;
4. Casey Harris;
5. Christina Pizza;
6. Harry Thomas; or
7. Brian Wyer.

A Community and Media Relations General Alert was posted on July 12, 2019, seeking volunteer applicants for the EPHRC.
 
3. 16207   Recommendation Concerning Authorization for the Acquisition of Real Property Located at 991 Cody Lane - Joy Jones, P.E., Engineering Department Director

That the Board take the following action concerning authorization for the acquisition of real property located at 991 Cody Lane (approximately 0.77 acres) from The James G. Linker Living Trust and Charles W. Hawk:

A. Authorize the purchase of 991 Cody Lane (approximately 0.77 acres) owned by The James G. Linker Living Trust and Charles W. Hawk, for the purchase price of $69,500;

B. Approve the Contract for Sale and Purchase for the acquisition of real property located at 991 Cody Lane;

C. Accept the Public Disclosure of Interest Form from The James G. Linker Living Trust; and

D. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute, subject to Legal review and sign-off, any documents necessary to complete the acquisition of this property without further action of the Board.

This parcel is located in Commission District 3.

[Funding Source: Fund 352, Local Option Sales Tax (LOST) III, Cost Center 210107, Object Code 56101, Project 13EN2523]
 
4. 16549   Recommendation Concerning Request for Subordination of Mortgage for the Gregory Street Rental Project - Clara Long, Interim Neighborhood & Human Services Department Director

That the Board take the following action concerning the Request for Subordination of Mortgage between Escambia County, ServisFirst Bank, and Community Enterprise Investments, Inc., F/K/A Community Equity Investments, Inc., for the Gregory Street Rental Project:

A. Approve the Request for Subordination of Mortgage, subject to Legal review and approval, for the HOME Investment Partnerships Program (HOME) and State Housing Initiatives Partnership (SHIP) Program assisted Gregory Street Rental Project, owned by Community Enterprise Investments, Inc. (CEII); and

B. Authorize the Chairman or Vice Chairman to execute the Subordination Agreement and all related documents required to complete the Subordination Agreement, including any actions that may be required of the County Attorney’s Office.

[Funding: N/A]
 
 
COUNTY ATTORNEY'S REPORT
 
  I.   For Action
 
1. 16639   Recommendation Concerning Acceptance of Quitclaim Deeds in Connection with the Proposed Sale and Purchase with Navy Federal Credit Union.

That the Board approve the acceptance and authorize the recording of the quitclaim deeds to the County from Arthur P. Bell, Jr. and Nellie J. Bell, Robert B. Bell and Carol S. Bell, and Frank Pilcher and Margaret G. Pilcher, in connection with the proposed sale and purchase of approximately 96 acres to Navy Federal Credit Union.
 
  II. For Information
 
1. 16596   Recommendation Concerning Georgia Davis v. Escambia County, Case No. 2017 CA 000893

That the Board accept the following information: Honorable Lacey Powell Clark, Circuit Judge, granted the County's Motion for Final Summary Judgment on the grounds that the Plaintiff did not follow the appropriate procedure as outlined in Section 768.28(6)(a), Fla. Stat., by failing to file a written notice of claim with the Department of Financial Services within three years of the date of her accident. Because this was not done, Plaintiff lost the right to bring a claim for personal injuries against Escambia County.

The Court has reserved jurisdiction to award taxable costs for transcription costs in the taking of Plaintiff's deposition and in obtaining a copy of the deposition of Michele Mobley. These taxable costs total $551.75 and will be assessed against Plaintiff at a later date.

As Plaintiff does not reside locally, this office recommends that the Board waive taxable costs in exchange for her attorneys filing and serving a notice of dismissal with prejudice to bring this matter to final closure. It is unknown at this time whether Plaintiff will accede to this offer of resolution.
 
2. 16642   Recommendation Concerning a Billing Dispute with Frontier Communications.

That the Board accept the following information:

Frontier Communications has agreed to accept the amount of $9,958.98 as payment in full for all charges accruing on the account from 3/20/15-7/20/19 relating to services provided to Escambia County Fire Rescue at the Walnut Hill Fire Department. The account balance of $15,446.63 was reduced by $5,487.65 to eliminate all charges for broadband service from 3/20/15-10/20/18. The account is current as of the last invoice dated 7/20/19. The Public Safety Department will monitor future invoices and remit timely payment for authorized services on a monthly basis.
 
10.   Items added to the agenda.
 
11.   Announcements.
 
12.   Adjournment.
 

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