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County Administrator's Report 10. 3.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Purchase Order Number 180421, Thompson Tractor Company, Inc., for Repairs and Maintenance to Heavy Equipment - Patrick T. Johnson, Waste Services Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order Number 3, to Purchase Order Number 180421, Thompson Tractor Company, Inc., for repairs and maintenance to Heavy Equipment:
| Department: |
Waste Services Department |
| Division: |
Operations |
| Type: |
Addition |
| Amount: |
$100,000 |
| Vendor: |
Thompson Tractor Company, Inc. |
| Project Name: |
Supplies, Labor, Repairs, & Rentals, "OEM" Manufacturer |
| PO#: |
180421 |
| CO#: |
3 |
| Cost Center for CO: |
230307 - $20,000; 230314 - $80,000 |
| Original PO Amount: |
$ 361,000 |
| Cumulative Amount of Change Orders: |
$ 189,000 |
| New PO Total: |
$ 550,000 |
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| BACKGROUND: |
On 10/5/2017, the Board approved Purchase Order #180421 to Thompson Tractor Company, Inc., through its approval of the Issuance of Blanket and/or Individual Purchase Orders in excess of $50,000, for the Fiscal Year 2017-2018, based upon previously awarded Contracts, Contractual Agreements, or annual requirements. A Purchase Order was issued to Thompson Tractor Company, Inc., as the local dealer for Caterpillar, which is the Original Equipment Manufacturer (OEM) for heavy equipment fleet currently utilized for Landfill and Transfer Station activities associated with waste handling.
Unexpected repairs associated with heavy waste handling equipment has resulted in an increase in repair/maintenance expenditures. This Change Order will provide additional funding necessary for repair services to waste handling equipment to operate the Perdido Landfill and Palafox Transfer Station. |
| BUDGETARY IMPACT: |
| Funding is available in Fund 401, Solid Waste Fund, Cost Center: 230307 (Transfer Station) and 230314 (Operations). |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II Purchases and Contracts. |
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| IMPLEMENTATION/COORDINATION: |
| The Waste Services Department will coordinate with the Office of Management and Budget, and will work with Purchasing Office Staff to prepare purchase orders as needed. |
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