Agenda

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County Administrator's Report 9. 5.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/02/2018
Issue: Pitney Bowes Digital Mailing System Lease - EMS Billing Office
From:	Mike Weaver
Department:	Public Safety
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Pitney Bowes Digital Mailing System Lease Agreement, State of Florida Contract #44102100-17-1 - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the Chairman to sign the Lease Agreement with Pitney Bowes, per State of Florida Contract # 44102100-17-1, for the Pitney Bowes digital mailing system for the Emergency Medical Services (EMS) Billing Office, for 48 months at the monthly cost of $848.15.

[Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330603, EMS Billing]

BACKGROUND:

The current lease agreements for the digital mailing system and folder/inserter used in the EMS Billing Office expire July 30, 2018 respectively. An increase in the need for maintenance on the existing equipment has prompted Pitney Bowes to offer a single, 48-month lease agreement for a new all-inclusive digital mailing system in advance of the current leases' termination. There will be an increase of $93.15 a month for the new equipment with a monthly fee of $848.15

If the new Lease Agreement is approved by the Board, it is anticipated that the new equipment will be installed by the end of August 2018.

BUDGETARY IMPACT:

Funds are available in Fund 408, Emergency Medical Service, Cost Center 330603, EMS Billing

LEGAL CONSIDERATIONS/SIGN-OFF:

Assistant County Attorney Kristin Hual has approved the Lease Agreement as to form and legal sufficiency.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
Lease Agreement