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County Administrator's Report 9. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Volkert, Inc., on Contract PD 15-16.007, Pensacola Beach Congestion Management Plan - Joy Jones, P.E., Public Works Department Director
That the Board take the following action concerning a No Cost Increase Change Order to Volkert, Inc., on Contract PD 15-16.007, Pensacola Beach Congestion Management Plan:
| Department: |
Public Works |
| Division: |
Engineering/Infrastructure Division |
| Type: |
Transferring Funds |
| Amount: |
$0.00 |
| Vendor: |
Volkert, Inc. |
| Project Name: |
Pensacola Beach Congestion Management Plan |
| Contract: |
PD 15-16.007 |
| PO#: |
161017 |
| CO#: |
3 |
| Original Contract Award: |
$463,227.00 |
| Cumulative Amount of Change Orders Through this CO: |
$1,297,772.33 |
| New Contract Amount: |
$1,760,999.33 |
[Funding Source: Fund 352, Local Option Sales Tax (LOST) III, Cost Center 210107, Object Code 56301, Project #15EN3344; and Fund 353, Local Option Sales Tax (LOST) IV, Cost Center 210106, Object Code 56301, Project #18EN0224] |
| BACKGROUND: |
Meeting in regular session on February 18, 2016, the Board awarded an Agreement between Escambia County, Florida and Volkert, Inc. for Contract PD 15-16.007, Pensacola Beach Congestion Management Plan (CMP), in the amount of $463,227.00. The Board, at its regular meeting on May 30, 2017, reviewed and approved the CMP and gave direction to staff supporting Alternative C: Roundabouts with Pedestrian Underpasses as the long-term congestion relief option for the island.
At its regular meeting on June 22, 2017, the Board approved the entire LOST IV discretionary allotment for Commission District 4 (totaling $10M) to be dedicated to the design and implementation of Phases II and III, with the understanding that an additional $10M will be needed to fully implement both phases.
Meeting in regular session on July 18, 2017, the Board directed staff to prepare a Contract Amendment between the County and Volkert to begin the professional engineering (design) phases for both Phases II and III, and to present the Amendment with a respective Change Order at the next available board meeting.
Change Order #1 increased the previously agreed-upon contract amount of $463,227.00 by $1,341,682.33, to $1,804,909.33, to include the design services for Phases II and III.
Change Order #2 included an Administrative Change Order transferring the balance of funds for Change Order #1 from Fund 352 "LOST III" to Fund 353 "LOST IV" as per Board approval of August 3, 2017. In addition, this Change Order reduced the amount of the Purchase Order by ($79,851.57), which will deduct the design services for the parking area near the fire station - Task 4 (balance is $79,851.57). Board Action on March 1, 2018, approved the design and construction (if determined safe) of a new turn lane in the Casino Beach Parking Lot to accommodate internal traffic flows. Total Change Order is a deductive amount of ($43,910.00), Retain $35,941.57.
This Change Order, #3, is a No Cost Increase Change Order to reallocate funds in the amount of $25,165.00. The request is to reallocate monies from the Fire Station Parking Phase II, Task 4, to a new Task 4A (or invoice), Old VIC Building Parking Lot. Volkert will provide additional survey, plan development, plan production, coordination meetings, bid package production, pre-bid meeting, bid tabulation review and limited construction oversight. See attached proposal for a full scope outline and man-hour breakdown. 376 days are requested to carry this contract through construction. There will be no additional funding needed at this time. Lease termination for the Old VIC building occurred at the July 11, 2018 Santa Rosa Island Authority Board meeting, lease expires September 30, 2018. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 352, Local Option Sales Tax (LOST) III, Cost Center 210107, Object Code 56301, Project #15EN3344, and Fund 353, Local Option Sales Tax (LOST) IV, Cost Center 210106, Object Code 56301, Project #18EN0224. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval, a Change Order will be submitted to the Office of Purchasing for processing. |
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