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County Administrator's Report 9. 11.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order on Contract PD 14-15.017, to Roads, Inc. of NWF for the Olive Road East Multi-Lane Reconstruction and Drainage Project, Phase 1 - Joy Jones, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following closeout Change Order to Roads, Inc. of NWF, in the amount of $25,042.49, on Contract PD 14-15.017, for the Olive Road East Multi-Lane Reconstruction and Drainage Project, Phase 1:
| Department: |
Public Works |
| Division: |
Engineering/Infrastructure Division |
| Type: |
Addition |
| Amount: |
$25,042.49 |
| Vendor: |
Roads, Inc. of NWF |
| Project Name: |
Olive Road East Multi-Lane Reconstruction and Drainage Project, Phase 1 |
| Contract: |
PD 14-15.017 |
| PO#: |
150986 |
| CO#: |
6 |
| Original Contract Award: |
$4,531,541.13 |
| Cumulative Amount of Change Orders Through this CO: |
$830,458.82 |
| New Contract Amount: |
$5,361,999.95 |
[Funding Source: Fund 352, "Local Option Sales Tax," Account 210107, Object Code 56301, Project #15EN3244. |
| BACKGROUND: |
Meeting in regular session on February 5, 2015, the Board awarded Contract PD 14-15.017 "Olive Road East Multi-Lane Reconstruction and Drainage Project, Phase 1" to Roads, Inc. of NWF. This project is a roadway capacity, drainage, and reconstruction project that will improve roadway conditions and drainage issues along a portion of the East Corridor of Olive Road. The project includes an Interlocal Agreement with Emerald Coast Utilities Authority (ECUA) for water main replacement and upgrades in the area.
Change Order #1 included additive/deductive unit prices for Roads, Inc. of NWF, including an asbestos survey for a building demolition permit located at the project pond site, and additive/deductive unit price quantities, as directed by ECUA. Change Order #1 reduced the amount of the original Purchase Order by $5,436.32.
Change Order #2, in the amount of $769,507.37, was approved by the Board on June 2, 2016, and included additive/deductive unit price quantities and items necessary for the extension of Olive Road Phase 1 construction by approximately 1200 linear feet to accommodate water line conflicts with the existing drainage system, and to connect and extend a left turn lane for Yancey Avenue, improving access to Ferry Pass Middle School.
This Change Order, #3 and 4, in the amount of $41,345.28, included additive and deductive unit price quantities necessary to complete construction by addressing residential issues identified during construction, ECUA-directed waterline overruns/underruns, bus stop pads additions, and field items identified during inspections, as approved by the BCC on February 15, 2018.
Change Order #5 was for Time Only.
This Change Order, #6, is a final project closeout Change Order to deduct unused quantities and add field-verified quantity overruns for project completion. Quantity overruns include concrete curbing, sidewalks, and driveways which are results of design quantity error; quantities were field-verified for project closeout. Field CEI-verified sod overruns were a result of several factors (increased stabilization areas to save a large oak tree in the pond, ROW on several side streets to transition into existing grades, and to address ditch grading/stabilization on Binkley Street up to Olive Road to resolve a drainage complaint.)
This project is located is Commissioner District 4. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 352, "Local Option Sales Tax", Account 210107, Object Code 56301, Project #15EN3244. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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