Agenda

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County Administrator's Report 11. 24.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/20/2015
Issue: Southern Light Terms and Conditions For The West Florida Public Library System
From:	Amy Lovoy
Department:	Information Technology
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Southern Light Terms and Conditions for Internet Connection Service Orders for the West Florida Public Library System - Shawn Fletcher, Information Technology Department Director

That the Board approve and authorize the County Administrator to sign the Standard Terms and Conditions by and between Southern Light, LLC, and Escambia County for a 60-month term, that shall apply to the Service Orders dated August 14, 2013. The Terms and Conditions are applicable to five existing Service Orders that were executed by the Purchasing Department in 2013, when the West Florida Public Library System was transferred to the County.

[Funding: Funds are available in current Budget, and there is no increase in rates from the August 14, 2013, Service Order]

BACKGROUND:

The attached Southern Light Terms and Conditions should have been executed in 2013 in conjunction with five internet connections Service Orders for the West Florida Public Library System. The County Attorney's Office and Southern Light's general counsel negotiated the terms and conditions; however There is no record of the Southern Light Terms and Conditions being executed.

The 60-month term as negotiated for a lower monthly rate than the 12, 24, or 36 month agreements; however, a penalty would apply in the event service is terminated prior to the end of the term commencing on August 14, 2013. With the early termination penalty, the Department would be required to pay the difference between the discount rate and the regular rate through the date of termination. For example, if the contract were terminated after 36 months, the Department would pay the difference between the 60 months discounted rate and the regular rate for those 36 months. The discounted rate will result in a considerable savings over the term of the agreement.

BUDGETARY IMPACT:

Funds are available in current budget, and there is no increase in rates from the August 14, 2013 Service Order.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Agreement has been reviewed and approved by the County Attorney's Office as to form and legal sufficiency.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

The Information Technology Department will be responsible for the implementation and the coordination with other agencies/person.

Attachments
Southern Light Terms and Conditions