Agenda

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County Administrator's Report 11. 17.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	08/20/2015
Issue: Acceptance of the Donation of a Parcel of Real Property for the Beulah Zone Pond - Bell Ridge Pond Project
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Acceptance of the Donation of a Parcel of Real Property for the Beulah Zone Pond - Bell Ridge Pond Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the acceptance of the donation of a parcel of real property, located within Bell Ridge Forest Subdivision, from Richard R. Gibbs and Edna Marie Gibbs, for the Beulah Zone Pond - Bell Ridge Pond Project:

A. Accept the donation of a parcel of real property (approximately 1.36 acres), located within the Bell Ridge Forest Subdivision, from Richard R. Gibbs and Edna Marie Gibbs, for the Beulah Zone Pond - Bell Ridge Pond Project;

B. Authorize the payment of documentary stamps, because the property is being donated for governmental use, which is for drainage improvements, and the county benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Quit Claim Deed as of the day of delivery of the Quit Claim Deed to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

BACKGROUND:

Bell Ridge Forest Subdivision was platted in 1987, but the retention pond parcel was not dedicated to the public. The pond is a permitted stormwater pond that the county has been maintaining for years. It was originally conveyed to the county by Quit Claim Deed, but the grantor on that deed was Gibbs Development Company. According to Escambia County Property Appraiser records, the property should have been conveyed in the name of Richard and Edna Gibbs. That is why the property is currently being shown as owned under the name of Richard and Edna Gibbs The best way to clear up the issue of title was to request that the Gibbs convey the pond parcel to the county in their name. Richard and Edna Gibbs have agreed to the donation of the pond parcel to the county by conveyance of a Quit Claim Deed.

Currently, this project is in design and Board approval is required for acceptance of the donated property.

BUDGETARY IMPACT:

Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The Quit Claim Deed was approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney, on July 15, 2015.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

These actions are consistent with the provisions of Section 46-139 of the Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will proceed in compliance with Section 46-139 of the Escambia County Code of Ordinances.

Attachments
Quit Claim Deed
Parcel Information
Aerial View