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County Administrator's Report 12. 14.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	07/23/2015
Issue: Change Order 1 to Purchase Order #150156 to Diamond Drugs, Inc.
From:	Michael Tidwell
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Diamond Drugs, Inc., for Escambia County Jail Inmate Pharmaceuticals in Excess of $50,000 - Michael Tidwell, Corrections Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order 1, in excess of $50,000, adding funds for inmate pharmaceuticals for Fiscal Year 2015:

Department:	Corrections
Division:	Jail
Type:	Addition
Amount:	$335,000
Vendor:	Diamond Drugs, Inc.
Purchase Order:	150156
Change Order:	1
Original Award Amount:	$775,000
Cumulative Amount of Change Orders Through This Change Order:	$335,000
New Purchase Order Total:	$1,110.000

[Funding Source: Fund 001, General Fund, Corrections Department-Inmate Medical, Cost Center 290402, Object Code 55201]

BACKGROUND:

Meeting in regular session on September 25, 2014, the Board approved an expenditure to Diamond Drug, Inc in the amount of $750,000. This expenditure was justified utilizing a piggy back contract. The Corrections Department is aware of the new purchasing policies that took effect in January 2015 and is currently working to draft a scope of work so this can be properly bid. Inmate Pharmaceuticals are a critical need related to the operation of Jail Medical and we cannot put their ordering on hold until the process is completed. Due to the complicated and sensitive nature of corrections pharmaceutical agreements, we have procured the assistance of Alliance Medical Management related to the scope of work for this service. It is anticipated that the procurement process will be complete before the end of this fiscal year.

BUDGETARY IMPACT:

Funding is available in General Fund 001, Corrections Department; Inmate Medical Cost Center 290402; Object Code 55201.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a change order will be submitted to the Office of Purchasing for processing.

Attachments
PO150156