|
Back to Calendar
Return
|
| |
County Administrator's Report 11. 20.
|
| BCC Regular Meeting |
Budget & Finance Consent |
|
|
|
| RECOMMENDATION: |
Recommendation Concerning Contract Award for Design Criteria Professional for the New Escambia County 1476-Bed Correctional Facility - Claudia Simmons, Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and DLR Group, inc., per the terms and conditions of PD 13-14.082, Design Criteria Professional for the New Escambia County 1476-Bed Correctional Facility, Scope of Work and Fee Proposal negotiated with DLR Group, inc., July 28, 2015, for a lump sum amount of $3,999,280, for the following, as directed by the Board on July 16, 2015:
A. Evaluate the three remaining sites (Palafox and Airport, Palafox & Brent, and Superfund), and prioritize using objective criteria. Provide block diagrams depicting a 700-Bed facility, core space to accommodate up to 1476 inmates, and future bed space expansion to full build out at each of the sites. Participate and assist staff at the Committee of the Whole Presentation;
B. Phase I - Design Criteria Package to construct a 700-Bed Correctional Facility with core services to handle future housing unit build outs; and
C. Phase II - Design Criteria Package to construct staged follow on housing units to reach capacity of 1476 inmates, for a lump sum amount of $3,999,280.
[Funding: Fund 352, LOST III Fund, Cost Center 290407, Detention Capital Project, Project #14SH2728] |
| BACKGROUND: |
On August 25, 2014, a formal Request for Letters of Interest (RLI) solicitation, PD 13-14.082 Design Criteria Professional for the new Escambia County 1476-Bed Correctional Facility was advertised in the Pensacola News Journal. Five Architectural and Engineering (AE) firms submitted responses on September 16, 2014. A 5-member selection committee was established representing the Escambia County Corrections and the Facilities Management Departments, the Escambia County Sheriff’s Office and the 1st Circuit Trial Court Administration. The selection committee members individually graded each of the AE firms’ packages based on specific criteria. On September 30, 2014, the County Administrator placed the Design Criteria Professional selection process on hold pending the site selection for this new facility.
At the Committee of the Whole (COW) on February 12, 2015, the Board gave staff direction to proceed with the Design Criteria Professional (DCP) selection. The 5-member committee convened on February 20, 2015 to short-list the AE firms. As discussed during the February COW the committee shortlisted all five firms in order to allow ranking of each of the AE firms during the presentation process. Presentations were held from each of the AE firms on March 3, 2015 and the committee ranked in the following order:
- DLR Group, inc.
- Helmuth, Obata & Kassabaum (HOK)
- Ricci Greene Associates, P.C. (DBA CGL Ricci Greene)
- Rosser International, Inc.
- Strollo Architects, Inc.
On March 24, 2015 the first of three scheduled negotiation meetings were held between the 5-member selection committee and the number 1 ranked firm, DLR Group, inc. Two additional negotiation meetings were held on March 3, 2015 and April 6, 2015. This recommendation was put on hold by the County Administrator.
At the July 16, 2015 Committee of the Whole Meeting the Board directed the Selection/Negotiation Committee to renegotiate an agreement with DLR, inc. based on the following criteria.
- Evaluate the three remaining sites (Palafox and Airport, Palafox and Brent, and Superfund) and prioritize using objective criteria. Provide block diagrams depicting a 700-Bed facility, core space to accommodate the 1476 inmates, and future bed space expansion to full build out at each of the sites. Preliminary estimates for each site build out. Participate and assist Staff at Committee of the Whole Presentation.
- Phase 1 - Design Criteria Package to construct a 700-Bed correctional facility with core services to handle future housing unit build outs.
- Phase II - Design Criteria Package to construct staged follow on housing units to reach capacity of 1476 inmates.
The selection committee and the DLR Group, inc. met on July 28, 2015 and agreed on a proposed Design Criteria Professional fee in the amount of $3,999,280.00.
The Design Criteria Professional scope of services consists of 8 critical phases consisting of 113 specific tasks as outlined in the attachment. The DLR Group/Bay Design and the Escambia County stakeholders will come together as a unified Design Criteria Professional team to collaborate, plan, develop, execute, manage and oversee the design, construction, move-in and activation of the new new Correctional Facility.
Request for Letters of Interest, PD 13-14.082, Design Criteria Professional for the New Escambia County 1476-Bed Correctional Facility, were publicly noticed on Monday, August 25, 2014 to One Hundred Seventy known firms. Responses were received from Five firms on Tuesday, September 16, 2014. |
| BUDGETARY IMPACT: |
| [Funding: Fund 352 LOST III, Cost Center 290407 Detention Capital Project, Project #14SH2728] |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract G, Consulting Services for Stand-Alone Services. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act.
On August 25, 2014, a formal Request for Letters of Interest (RLI) solicitation, PD 13-14.082 Design Criteria Professional for the new Escambia County 1476-Bed Correctional Facility was advertised in the Pensacola News Journal. Five Architectural and Engineering (AE) firms submitted responses on September 16, 2014. A 5-member selection committee was established representing the Escambia County Corrections and the Facilities Management Departments, the Escambia County Sheriff’s Office and the 1st Circuit Trial Court Administration. The selection committee members individually graded each of the AE firms’ packages based on specific criteria. On September 30, 2014, the County Administrator placed the Design Criteria Professional selection process on hold pending the site selection for this new facility.
At the Committee of the Whole (COW) on February 12, 2015, the Board gave staff direction to proceed with the Design Criteria Professional (DCP) selection. The 5-member committee convened on February 20, 2015 to short-list the AE firms. As discussed during the February COW the committee shortlisted all five firms in order to allow ranking of each of the AE firms during the presentation process. Presentations were held from each of the AE firms on March 3, 2015 and the committee ranked in the following order:
- DLR Group, inc.
- Helmuth, Obata & Kassabaum (HOK)
- Ricci Greene Associates, P.C. (DBA CGL Ricci Greene)
- Rosser International, Inc.
- Strollo Architects, Inc.
On March 24, 2015 the first of three scheduled negotiation meetings were held between the 5-member selection committee and the number 1 ranked firm, DLR Group, inc. Two additional negotiation meetings were held on March 3, 2015 and April 6, 2015. This recommendation was put on hold by the County Administrator.
At the July 16, 2015 Committee of the Whole Meeting the Board directed the Selection/Negotiation Committee to renegotiate an agreement with DLR Group, inc. based on the following criteria.
- Evaluate the three remaining sites (Palafox and Airport, Palafox and Brent, and Superfund) and prioritize using objective criteria. Provide block diagrams depicting a 700-Bed facility, core space to accommodate the 1476 inmates, and future bed space expansion to full build out at each of the sites. Preliminary estimates for each site build out. Participate and assist Staff at Committee of the Whole Presentation.
- Phase 1 - Design Criteria Package to construct a 700-Bed correctional facility with core services to handle future housing unit build outs.
- Phase II - Design Criteria Package to construct staged follow on housing units to reach capacity of 1476 inmates.
The selection committee and the DLR Group, inc. met on August 28, 2015 and agreed on a proposed Design Criteria Professional fee in the amount of $3,999,280.00.
The Design Criteria Professional scope of services consists of 8 critical phases consisting of 113 specific tasks as outlined in the attachment. The DLR Group/Bay Design and the Escambia County stakeholders will come together as a unified Design Criteria Professional team to collaborate, plan, develop, execute, manage and oversee the design, construction, move-in and activation of the new new Correctional Facility.
Request for Letters of Interest, PD 13-14.082, Design Criteria Professional for the New Escambia County 1476-Bed Correctional Facility, were publicly noticed on Monday, August 25, 2014 to One Hundred Seventy known firms. Responses were received from Five firms on Tuesday, September 16, 2014. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract Form G, Consulting Services for Stand-Alone Services and Purchase Order. |
|
|
|
|