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County Administrator's Report 12. 8.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Purchase Order to McDelt, LLC, for Community Development Block Grant Housing Rehabilitation at 4770 Cerny Road - Tonya Green, Neighborhood & Human Services Director
That the Board ratify the County Administrator's signature concerning Purchase Order 191380 to McDelt, LLC, concerning CDBG Housing Rehabilitation Project at 4770 Cerny Road for $54,900 (original bid price of $48,200, plus change order of $6700).
[Funding: Fund 129, 2015 CDBG, Cost Center 370223 and 2016 CDBG, Cost Center 370227] |
| BACKGROUND: |
| The Community Development Block Grant (CDBG) Housing Rehabilitation program provides funding for moderate housing rehabilitation for low and moderate income homeowners. On 1/25/19, the Neighborhood Enterprise Division solicited sealed bids via Vendor Registry and publication in the Pensacola News Journal for moderate housing rehabilitation for 4770 Cerny Road. Repairs to be performed include new roof installation, electrical re-wire, replumbing, window replacement, cabinetry replacement, and other associated interior and exterior repairs. Six contractors attended the pre-bid conference and two sealed bids were received (see Exhibit I for bid documents). A contract (Exhibit II) dated 3/28/19 was awarded to McDelt, LLC, in the amount of $48,200, with a Notice to Proceed date of 5/6/19. The homeowner has moved out of her home in order for work to be done on the property. After the start of the job, damage was uncovered which is requiring a change order (Exhibit III) in the amount of $6700, to bring the job total to $54,900. The work change includes replacing all the decking on the roof since it was discovered that all the existing roof decking had delaminated and needs replacement, replacement of terracotta plumbing lines with PVC, and replacement of wall paneling in two rooms when wood rot was discovered during the rewire and when replacing windows. The contractor requested an additional week to complete the work. As the work was originally scheduled to be complete on July 5, a request was made to County Administration and Purchasing to approve the additional work and the purchase order and bring the item to the Board for ratification at the next Board meeting instead of placing a stop work on the project until the item could be approved by the Board, which would keep the homeowner out of her home for a longer period, cause the contractor to move to other projects in order to keep his workers busy, and possibly cause damage to the home. The purchase order (Exhibit IV) was approved by the County Administrator on July 5. |
| BUDGETARY IMPACT: |
| Funding is available in Fund 129, 2015 CDBG, Cost Center 370223 and 2016 CDBG, Cost Center 370227. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The project will be completed by the Neighborhood Enterprise Division. |
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