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County Administrator's Report 12. 25.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Inmate Goods and Cleaning Supplies Agreement - Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve the award of an Indefinite Quantity, Indefinite Delivery Multiple Awards Contract for PD 18-19.041, Inmate Good and Cleaning Supplies, for a term of 12 months with the option for two additional 12-month renewals for a total for 36 possible months, and authorize the County Administrator to sign each Agreement between Escambia County and each of the following contractors:
- Bob Barker Company, Inc.;
- Charm-Tex;
- Charles Neely Corporation d/b/a PR Chemical and Paper Supply;
- Prison Rehabilitative Industries & Diversified Enterprises, Inc. d/b/a Pride Enterprises;
- Dees Paper Company, Inc.;
- Hill Manufacturing Company, Inc.;
- Interboro Packaging Corporation;
- Merchants Paper Company, Inc.; and
- Supreme Paper Supplies, LLC.
The Solicitation was submitted via Vendor Registry to 148 unique email addresses. It was viewed and downloaded by 70 unique email addresses. Nine bid responses were received.
[Funding:
- Fund 175, Transportation Trust Fund; Cost Center 290202, Care & Custody; Object Code 55201, Operating Supplies;
- Fund 175, Transportation Trust Fund; Cost Center 290205, Inmate Commissary; Object Code 55201, Operating Supplies;
- Fund 111, Detention/Jail Commissary; Cost Center 290406, Jail/Commissary; Object Code 55201, Operating Supplies;
- Fund 001, General Fund; Cost Center 290401, Detention; Object Code 55201, Operating Supplies; and
- Fund 001, General Fund; Cost Center 290402, Inmate Medical; Object Code 55201, Operating Supplies]
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| BACKGROUND: |
| An Invitation to Bid PD 18-19.041, Inmate Goods and Cleaning Supplies, was publicly noticed on May 6, 2019, and was distributed via Vendor Registry to 120 firms. The solicitation was viewed and downloaded by 70 firms. Responses were received from nine responsive bidders on June 6, 2019, and prices from all nine are accepted by the Corrections Department. The Inmate Goods and Cleaning Supplies Agreement will be used by the Corrections Department to obtain pricing for products utilized throughout the year, based on the bid amounts from each firm. The initial award of this Contract does not guarantee the issuance of a Purchase Order. The Bid Form Unit Price List will be used to determine the lowest cost associated with an item and Purchase Orders will be issued to the lowest contractor bid capable of meeting the needs and schedule for delivery of a product. |
| BUDGETARY IMPACT: |
Funding:
- Fund 175, Transportation Trust Fund; Cost Center 290202, Care & Custody; Object Code 55201, Operating Supplies;
- Fund 175, Transportation Trust Fund; Cost Center 290205, Inmate Commissary; Object Code 55201, Operating Supplies;
- Fund 111, Detention/Jail Commissary; Cost Center 290406, Jail/Commissary; Object Code 55201, Operating Supplies;
- Fund 001, General Fund; Cost Center 290401, Detention; Object Code 55201, Operating Supplies; and
- Fund 001, General Fund; Cost Center 290402, Inmate Medical; Object Code 55201, Operating Supplies
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Agreements prepared by Kristin Hual, Senior Assistant County Attorney. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Corrections Department will administer the Inmate Goods and Cleaning Supplies Agreement while the Office of Purchasing will issue the Agreements and the Purchase orders. |
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