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County Administrator's Report 14. 3.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Extension for PD 16-17.008, Maintenance of County Parks and Boat Ramps - Michael Rhodes, Parks and Recreation Department Director
That the Board take the following action concerning Contract PD 16-17.008, Agreement for Maintenance of County Parks and Boat Ramps:
A. Approve the second 12-month Contract extension, effective February 9, 2019, to Keep Pensacola Beautiful, Inc.; and
B. Authorize the Chairman, or designee, to sign all related documents.
[Funding: Fund 001, General Fund, Cost Center 350226, Parks Maintenance, $25,010; Fund 101, Restricted Fund, Cost Center 350236, Fishing Bridge, $11,083; Fund 118, Gulf Coast Restoration Fund, Cost Center 222001, NRDA Boat Ramp O&M, $9,521; and Fund 352, LOST III, Cost Center 350229, Parks Projects, $120,644] |
| BACKGROUND: |
The Invitation to Bid PD16-17.008 was advertised in the Pensacola News Journal on Monday, October 24, 2016. Thirty six contractors were notified on Monday, October 24, 2016, the notice of the Invitation to Bid was circulated to the clients of the Small Business Development Center on Monday, October 24, 2106. A mandatory pre-bid was held on November 2, 2016. Two prospective bidders attended. The Invitation to Bid PD 16-17.008 was advertised again on November 21, 2016 in the Pensacola News Journal. Thirty six contractors were notified for the 2nd time on November 21, 2016, the notice of the Invitation to Bid was circulated again by the Small Business Development Center and by the African American Chamber of Commerce. A mandatory pre-bid meeting was held on November 30, 2016. Two prospective bidders attended that had not attended the first mandatory pre-bid meeting. On December 14, 2016 three bids were received. Keep Pensacola Beautiful, Inc. was the low bidder.
The Board approved Contract PD 16-17.008, Maintenance of County Parks and Boat Ramps on January 19, 2017. The original contract term allowed a contract extension renewal option for two 12-month periods; the first extension of this contract was approved by the Board on February 1, 2018. This approval would exercise the second extension of this contract with an expiration date of February 8, 2020. |
| BUDGETARY IMPACT: |
Funding: Fund 001, General Fund, Cost Center 350226, Parks Maintenance $25,010; Fund 101, Restricted Fund, Cost Center 350236, Fishing Bridge $11,083; Fund 118, Gulf Coast Restoration Fund, Cost Center 222001, NRDA Boat Ramp O&M $9,521; Fund 352, LOST III, Cost Center 350229, Parks Projects $120,644
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Parks and Recreation Department will administer the contract renewal. |
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