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County Administrator's Report  
11. 3.
BCC Regular Meeting
Discussion  
Meeting Date:
01/18/2018
Issue:
Innerarity Island Development Corporation Water System Transition (IIDC)
From:
Joy D. Blackmon, P.E.
Department:
Public Works
CAO Approval:
RECOMMENDATION:
Discussion Concerning the Innerarity Island Development Corporation Water System Transition - Joy D. Blackmon, P.E., Public Works Department Director
That the Board discuss the transition of the Innerarity Island Development Corporation Water System (IIDC).
BACKGROUND:
On March 21, 2014, a Court Order required Escambia County to become the Receiver of Innerarity Island Development Corporation Water System (IIDC), an abandoned wastewater and water utility on Innerarity Island. Escambia County assumed responsibility for maintenance of the water and sewer infrastructure on an interim basis.
On June 2, 2016, the Board of County Commissioners approved the Interlocal Agreement between Escambia County, Florida, and Emerald Coast Utilities Authority (ECUA) relating to a Potable Water System Improvement Project on Innerarity Island.
Water System
Interlocal with ECUA (attached)
$1.5M via a Congressional Appropriation Grant by FDEP (attached)
Initial construction cost - $445,819.52
Construction time frame - February 2017 through February 2018
Substantial Completion - January 22, 2018 (on track)
Final Completion - February 21, 2018 (on track)
Overall estimated cost Including design and CEI - $810K
Contractor - Southern Utilities, Inc.
Transition Items
Transition date after final acceptance - April 1, 2018 (there are some discrepancies with ECUA as they are seeking March 1st, but all approvals [BCC, ECUA, Court] will not be met before March 1st)
Order of Events Leading up to Transition Date:
Final acceptance, as-builts, list of appurtenances (presumed last week in February, according to ECUA)
Escambia County BCC transition approval (prepared to go to March 1st BCC meeting)
ECUA transition approval (presumed approved by mid-March)
Court approval to transition ownership from County to ECUA (presumed approved end of March)
Items to be Addressed Prior to Transition
Transition document preparation (ECUA and County Attorney) January
BCC recommendation preparation - (County staff) February
ECUA Board recommendation preparation - (ECUA/staff) February
Gulf Breeze to mail out returned deposit (Gulf Breeze deposit amount minus the ECUA deposit amount) - (Gulf Breeze staff) end of March
Gulf Breeze to send their electronic water customer data to ECUA for billing preparation - (Gulf Breeze staff to coordinate with ECUA staff) - end of February
Gulf Breeze / ECUA - setting up customer accounts for water service
Gulf Breeze to begin notifying water customers of the changes - (Gulf Breeze staff) - First of February
Deposit Status - Gulf Breeze returning and when
How ECUA billing will take place
How Gulf Breeze sewer billing will be handled
ECUA costs structure
ECUA / Gulf Breeze customer service contact information
Setting up ECUA accounts, if needed
Etc.
ECUA/ Gulf Breeze to perform final water meter readings (ECUA meter readers) - last reading as close to March 31st as possible.
Items to be Addressed after Transition
ECUA to transmit the water meter readings to Gulf Breeze beginning April 1st for sewer billing purposes
Sewer System Status
County still responsible to operate and maintain according to court order
County Attorney currently working on Interlocal Agreement (ILA) with ECUA
ILA will allow ECUA to begin management and oversight of the design and construction of sewer system with the County funding
Funding in Place
$141K for design in FDEP grant
$80K for Construction Engineering Inspection (CEI) and as-builts in FDEP grant
Approximately $4M for construction to be funded via established MSBU
All of the above dates are dependent upon the February 21, 2018, final project completion.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
No additional personnel required.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Public Works staff will continue to work with ECUA and City of Gulf Breeze staff.
Attachments
ILA
Agreement
Draft ECUA Ltr
Draft Utility Service Agrmnt
Grant Overview
Transition Ltr to ECUA
Transition Ltr to County Attorney
Order Appointing County Receiver
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