Agenda

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County Administrator's Report 10. 4.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/21/2017
Issue: Employee Assistance Program (EAP) (PD 16-17.049)
From:	Eric Kleinert
Department:	Human Resources
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Employee Assistance Program - Eric Kleinert - Human Resources Department Director

That the Board take the following action concerning the Employee Assistance Program (PD 16-17.049):

A. Approve, subject to Legal review and sign-off, the award of a Contract to Behavioral Health Services, Inc., for the County's Employee Assistance Program (PD 15-16.049), effective October 1, 2017, for a period of 39 months based on current enrollment, for all eligible employees and their dependents. The Agreement allows for all eligible members to receive three free visits per calendar year, training for supervisors, and a supervisor referral process; and

B. Authorize the County Administrator to sign, subject to Legal review and sign-off, an Agreement for Employee Assistance Program Services between Behavioral Health Services, Inc., and Escambia County (the Agreement is being reviewed and will be signed after the approval by the Board).

THE AGREEMENT WILL BE DISTRIBUTED UNDER SEPARATE COVER.

[Funding Source: Fund 501, Internal Service Fund, Cost Center 150106, Object Code 53401]

BACKGROUND:

The Office of Purchasing solicited a Request for Proposal. On July 12, 2017, two proposals were received from the following:

1. Behavioral Health Service, Inc.

2. New Directions (Florida Blue)

The County has received a 39 month guaranteed rate for its Employee Assistance Program from Behavioral Health Services, Inc. at the following rates: $1.15 per contract with additional cost if there are supervisorial referrals. Presently, our costs are $1.26 per contract with additional cost if there are supervisorial referrals. The additional cost is based on the level of service an employee receives.

Based on the present number of participants, the County would pay $25,583 for the per member fee for basic coverage.   Supervisorial referrals are unknown and this will be an additional cost. Our present trend for supervisorial referrals are $5,300 for the fiscal year. Presently, our budget for 2017-2018 is $40,000.

BUDGETARY IMPACT:

Funds will be available upon approval in next year’s fiscal year budget. The projected cost savings for this Contract is $40,000 for the County.

LEGAL CONSIDERATIONS/SIGN-OFF:

The County Attorney’s Office has drafted the Agreement and it is in final review.

PERSONNEL:

The Human Resources Department will service all employee groups. We will advise all appointing authorities (payrolls) of any administrative changes in the program.

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

A Purchase Order will be the instrument utilized for making payment against the Contract. The Human Resources Department will coordinate with the County Attorney’s Office and the other appointing authorities to ensure changes are made.

Attachments
No file(s) attached.