Agenda

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County Administrator's Report 10. 15.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/21/2017
Issue: Exercising The First of Two Possible One-Year Extensions Related to PD13-14.064
From:	Tammy Jarvis
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Utilization of the First of Two Possible One-Year Extensions Provided for in the Agreement Relating to Inmate Phone Services for the Escambia County Jail, PD 13-14.064 - Tammy Jarvis, Corrections Department Director

That the Board approve the utilization of the first of two possible one-year extensions provided for under Section 2 of the Agreement relating to Inmate Phone Services for the Escambia County Jail covered by PD 13-14.064.

[Funding: This is a revenue Agreement benefiting the Jail's Inmate Welfare Fund, Fund 111]

BACKGROUND:

On July 14, 2014, the County issued an Invitation to Bidders (PD13-14.064) seeing vendors to provide inmate telephone services to the Escambia County Jail. On September 25, 2014 the County entered into an agreement with CenturyLink for the desired service. Section 2 of the respective agreement outlines the term of the agreement. The term is listed as three years with two possible one-year extensions to be utilized at the County's discretion. It is the request of the Corrections Department that we utilize one of the two additional one-year terms for the period of September 26, 2017 to September 25, 2018. The number of inmates who have access to a given providers telephone system has a substantial impact on the structure of bids that would be received. It is the desire of the Corrections Department to be able to provide potential vendors with the most up to date information related to the size of the potential population. We are hopeful that by the end of this extension we will have information regarding the timeline of a new facility. This information will allow the most complete set of RFP documents to be compiled and provided to potential bidders.

BUDGETARY IMPACT:

This is a revenue agreement related to Fund 111, Detention/Jail Commissary.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, reviewed the initial agreement. The utilization of the extension as provided for in section 2 of the agreement does not require an amendment to the agreement.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

The Board has indicated that they wish to review those agreements in which the County indicates the desire to exercise the option to utilize extensions beyond the initial term of the agreement.

IMPLEMENTATION/COORDINATION:

Upon approval, the Corrections Department will work with the vendor to make sure the contract requirements are fulfilled.

Attachments
CenturyLink, PD13-14.064