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County Administrator's Report 10. 2.
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| BCC Regular Meeting |
Discussion |
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| RECOMMENDATION: |
Recommendation Concerning the Longleaf Drive Roadway Widening Project, from State Road 297 (Pine Forest Road) to Kemp Road - Joy D. Blackmon, P.E., Public Works Department Director
That the Board consider the Longleaf Drive Roadway Widening Project, from State Road 297 (Pine Forest Road) to Kemp Road, as a County (local) Project for future project management and administration and construction.
[Funding source: Funds for this project are available in Fund 352, "LOST III," Cost Center 210107, Project #08EN0078, in the amount of $13,912,856.49]
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| BACKGROUND: |
In 2006, Escambia County began the process to approve, design, and construct the Pinestead-Longleaf Roadway Widening Project. The Project Development & Environment (PD&E) was approved on August 20, 2012. Construction plans are currently at 60% design and on an administrative hold. There is $479,840.35 remaining on the existing purchase order for completion of the design phase, and the recent cost estimates show that the consultant could finish the design within the remaining amount. This would include: 5-lane cross section, pedestrian facilities, new pond siting report and associated design, bridge design, with new limits from Pine Forest Road to Kemp Road.
Escambia County was awarded a $1.015M of Florida Department of Transportation (FDOT) Transportation Regional Incentive Program (TRIP) Agreement for construction that was supposed to be used by FY 2017. The county has requested that the FDOT defer the funding twice; FDOT has deferred the funding to FY 2018. Note: TRIP requires a 50/50 match, so the county would be obligated to provide a match of $1.015M as well.
Currently, the county has been adhering to the National Environmental Policy Act (NEPA) process to take advantage of additional state and federal dollars. Originally, the thought was that the state would eventually take possession of this roadway; however, the county has modified the cross section from a divided 4-lane cross section to a 5-lane undivided cross section. For the county to acquire the $1.015M, if awarded, the county would need to perform a PD&E update, either minor (approximately 6 to 9 months) or major (approximately 9 to 12 months) for an estimated cost of $60,000 - $80,000. This update would require public involvement, noise studies, etc.
County staff recommends that this be converted to a local project, which means that the county would not be eligible for the $1,015M TRIP funds or any future state or federal funds, and that the county would not have to perform a PD&E update nor meet FDOT property acquisition standards. This will allow the County to expedite the process and work with the Escambia County School Board for stormwater-sharing property as well as potentially phase the project as related to the funding concerns below.
The estimated cost is $10,000,000 for construction and $3,000,000 for property acquisition (this cost should decrease based upon county vs. state costs and working with the School Board). Currently, the County has $13,912,856.49 available for this project.
Please note that the above estimates do not include the 25% to 50% increase that we are seeing on recent construction projects, likely related to the large amount of construction in our area, which will likely continue as a result of the Hurricane Irma and its impact to our state. |
| BUDGETARY IMPACT: |
| Funds for this project are available in Fund 352 "LOST III", Cost Center 210107, Project #08EN0078, in the amount of $13,912,856.49. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| No additional personnel will be required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| N/A |
| IMPLEMENTATION/COORDINATION: |
| County staff will continue to work with FDOT staff and School Board staff. |
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