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County Administrator's Report 12. 17.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/07/2017
Issue: Change Order to Panhandle Grading and Paving, Inc. on Contract PD 15-16.100 Detroit Boulevard Intersection Improvements at Pine Forest Road
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Panhandle Grading and Paving, Inc., on Contract PD 15-16.100, Detroit Boulevard Intersection Improvements at Pine Forest Road - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Panhandle Grading and Paving, Inc., on Contract PD 15-16.100, Detroit Boulevard Intersection Improvements at Pine Forest Road:

Department:	Public Works
Division:	Engineering/Infrastructure
Type:	Addition
Amount:	$18,394.94
Vendor:	Panhandle Grading and Paving, Inc.
Project Name:	Detroit Boulevard Intersection Improvements at Pine Forest Road
Contract:	PD 15-16.100
PO No.:	170854
CO No.:	3
Original Award Amount:	$483,265.95
Cumulative Amount of Change Orders Through this CO:	$58,260.32
New Contract Total:	$541,526.27

[Funding Source: Fund 352, "LOST III," Cost Center 210107, Object Code 56301, Project #13EN2523]

BACKGROUND:

Meeting in regular session on November 3, 2016, the Board awarded Contract PD 15-16.100 to Panhandle Grading and Paving, Inc. for the Detroit Boulevard Intersection Improvement Project, which consists of the reconstruction and widening of Detroit Boulevard from the SR 297 (Pine Forest Road) intersection east approximately 450'. In addition, this project includes the reconstruction and widening of the existing right turn lane on the northbound side of SR 297. In order to accommodate the proposed improvements, this project will also include some minor drainage work. The proposed improvements will be constructed within the existing Escambia County right-of-way along Detroit Boulevard and also within the Florida Department of Transportation (FDOT) right-of-way for SR 297.

Change Order #1, for $23,338.75, was pre-approved, for removal of unsuitable materials encountered during construction. The Engineer of Record (EOR) and the Geotechnical Engineer were consulted and a recommendation was prepared to address replacing the materials.

Change Order #2, for $16,526.63, was pre-approved for repair of damaged utilities, and for removal of corrugated metal pipe and buried concrete that was not shown on the plans. In addition a manhole was converted to a curb inlet to intercept offsite stormwater runoff entering the travelway on Detroit Boulevard. Staff coordinated with the EOR and the Emerald Coast Utilities Authority (ECUA) to prepare recommendations for the utility repair and manhole conversion. In addition, this change order corrects an error in Change Order #1 in the amount of $50.00.

This Change Order, #3, in the amount of $18,394.94, is to remove and replace an area of unsuitable materials located under the right turn lane extension on Detroit Boulevard. The EOR prepared a recommendation for replacing the materials.

Construction is expected to be completed in October 2017, pending weather.

Change Order Recap is attached.

BUDGETARY IMPACT:

Funds for this project are available in Fund 352 "LOST III", Cost Center 210107, Object Code 56301, Project #13EN2523.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Original PO PGP 170854
PD 15-16.100 Agreement
Change Order 1
Change Order 2
RFF-Backup CO3
Change Order Recap - Detroit