|
Back to Calendar
Return
|
| |
County Administrator's Report 12. 17.
|
| BCC Regular Meeting |
Budget & Finance Consent |
|
|
|
| RECOMMENDATION: |
Recommendation Concerning a Change Order to Ingram Signalization, Inc., on Contract PD 15-16.088, Maintenance of Traffic Signal Devices Throughout Escambia County - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Ingram Signalization, Inc., for Contract PD 15-16.088, Maintenance of Traffic Signal Devices Throughout Escambia County:
|
Department: |
Public Works |
|
Division: |
Transportation and Traffic Operations |
|
Type: |
Addition |
|
Amount: |
$105,000 |
|
Vendor: |
Ingram Signalization, Inc. |
|
Project Name: |
Maintenance of Traffic Signal Devices throughout Escambia County |
|
Contract: |
PD 15-16.088 |
|
PO No.: |
170759 |
|
CO No.: |
1 |
|
Original Award Amount: |
$300,000 |
|
Cumulative Amount of Change Orders through this CO: |
$105,000 |
|
New Contract Total: |
$405,000. |
[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 54601] |
| BACKGROUND: |
Meeting in regular session on September 22, 2016, the Board awarded Contract PD 15-16.088, Maintenance of Traffic Signal Devices Throughout Escambia County, to Ingram Signalization, Inc,. for an annual amount of $300,000.00. The Public Works Department Transportation and Traffic Operations (TTO) Division pays invoices for various traffic signal devices through this contract. The contract allots a defined amount per Florida Department of Transportation (FDOT) signal for repairs and electricity (this past fiscal year - $220,000 for maintenance and $80,000 for electricity) out of the Traffic Signal Maintenance and Compensation Agreement (TSMCA) between the FDOT and Escambia County, and tasks Ingram with the responsibility for response maintenance of all traffic signals throughout Escambia County. The response maintenance includes both field procedures used to restore operation and shop procedures required to repair and test the malfunctioning equipment.
The TTO Division generates the list of traffic signal devices to be maintained. The current number of devices to be maintained is 360, but varies as new traffic signal devices are accepted for maintenance, existing signals are removed, and/or maintenance for specific signals is temporarily suspended due to construction activity. Examples of signal devices maintained are traffic signals, intersection control beacons, pedestrian flashing beacons, emergency signals, school zone beacons, etc.
This $105,000 additive Change Order, #1, is expected to allow TTO to cover future expenses/invoices until the end of the current Fiscal Year (September 30, 2017), in addition to tasking Ingram Signalization with replacing overhead traffic signal wiring components for various traffic signals that need immediate maintenance.
Historically, the TSMCA between FDOT and the County has been established at $300,000; however, this past fiscal year the TSMCA amount was increased to approximately $477,000. Due to the signal maintenance demands over the past year, TTO has purchased a bucket truck, which will allow for more in-house maintenance and allow the County to be less dependent on outside vendors.
The $105,000 is currently available in the TTO operating budget.
|
| BUDGETARY IMPACT: |
| Funds for this project are available in Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 54601. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
|
|
|
|