Meeting in regular session on September 24, 2015, the Board awarded Contract PD 14-15.064 "General Paving and Drainage Agreement" which also awarded an annual amount of $3M per contractor. At the regularly-scheduled meeting on October 8, 2015, the Board amended this action, adding an additional vendor to the contract. At the regular session on September 22, 2016, the Board approved a price increase and a time extension to this contract.
The April 2014 storm event caused flooding over the top of the Wilde Lake Boulevard box culverts and roadway. Flood waters destroyed the weir structure between Lakeside Estates and Heather Lake. The storm also destroyed the concrete ditch on the upstream side of Wilde Lake Boulevard, washed out the headwall and footers, and eroded a large section of roadway and shoulder on the downstream side. Site I of the Wilde Lake Boulevard Project, which included the replacement of the box culverts with a single-span bridge, is now complete. The Purchase Order for Site II, in the amount of $326,947.74, which is currently under construction, is for the replacement of the damaged weir and installation of a seawall along the western shoreline of Heather Lake.
This Change Order, #2, is for additional funds for the Federal Emergency Management Agency (FEMA) repairs project at Wilde Lake Boulevard, Site II. An additional topographic survey conducted in April revealed damaged weir areas previously uncovered, which will require additional fill material to complete. The initial quantities were underestimated due to the void areas between the newly installed sheet pile retaining wall, in addition to the aforementioned weir areas. Because the rainfall amount exceeded 30" inches in June/early July and severely hampered the contractor's repeated efforts to de-water and complete the SIte II repairs by the FEMA deadline, the County has filed a time extension internally (Change Order #1) with FEMA. County staff have also spoken with FEMA about these additional quantities with the understanding that these costs will be reimbursed by FEMA during project close-out. Because this will be reimbursed by FEMA, it is time-sensitive - the contractor needs time to complete the approved construction by October 25, 2017, so that the paperwork can be submitted by the revised FEMA deadline of November 26, 2017.
Section 14 of the contract, "Contract Term/Renewal/Termination," states that "No project shall exceed $350,000 without prior approval of the Board of County Commissioners." Because this Change Order takes the amount of the Purchase Order over $350,000, Board approval is required.
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