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County Administrator's Report 13. 8.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Copier Lease with RJ Young Company, Inc. - Nick Simmons, County Extension Director, County Extension Services
That the Board award a Purchase Order for a 48-month lease for a Ricoh Model MPC4504 digital color copier system to RJ Young Company, Inc., for County Extension Services, for an annual amount of $1,469.76, plus cost per copy at $.0059 for black and white and $.045 for color, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106 - Multi-Year Lease and Lease Purchase Agreements.
[Funding: Fund 001, General Fund, Cost Center 221201, County Extension Services, Object Code 54401, Rentals and Leases] |
| BACKGROUND: |
| Extension Services is replacing a 2009 Richo MPC3003 copier/printer. Because the cost of purchasing a copier is cost prohibitive, Extension Services sought out lease quotes from three vendors. Of the quotes, RJ Young Company, Inc., provided the lowest and most responsive overall cost per month. This leasing option locks in a stabilized monthly lease rate of $122.48 with a cost of $.0059 per black and white copy and .045 per color copy. |
| BUDGETARY IMPACT: |
| Funding is available in Fund 001, General Fund, Cost Center 221201, County Extension Services, Object Code 54401, Rentals and Leases. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| There is no legal impact associated with this recommendation. |
| PERSONNEL: |
| There is no personnel impact associated with this recommendation. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| In accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts, Section 106 - Multi-Year Lease and Lease Purchase Agreements. Quotes were solicited and obtained from three different vendors. The vendor with the lowest monthly cost was selected. |
| IMPLEMENTATION/COORDINATION: |
| County Extension Services staff will coordinate with the Office of Purchasing to issue the necessary purchase order. |
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