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County Administrator's Report 7. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Issuance of a Change Order on Purchase Order 181180, to H2Engineering, for Enhanced Commissioning for the New County Correctional Facility - Robert E. Dye, Interim Facilities Director
That the Board approve and authorize the County Administrator to execute the following Change Order on Purchase Order 181180, to H2Engineering:
| Department: |
Facilities Management |
| Type: |
Addition |
| Amount: |
$56,590 |
| Vendor: |
H2Engineering |
| PO#: |
181180 |
| Fund |
311 (Series 2017 Project Fund) |
| Cost Center: |
290408 (County Jail Facility) |
| Account: |
56201 (Buildings) |
| Original PO Amount |
$305,000 |
| New PO Amount: |
$361,590 |
[Funding: Fund 311, Series 2017 Project Fund, Cost Center 290408, County Jail Facility, Object Code 56201, Buildings, Project #14SH2728, Detention Facilities] |
| BACKGROUND: |
The Florida Building Code (2017), Section 909.3, requires the special inspection and testing of the smoke control system to verify the proper commissioning of the smoke control design in its final condition. This is also reflected in Section 9.13, Special Inspection and Test, of the Life Safety Code.
During the design phase of the project, the smoke control system was discussed as being integrated with the HVAC system and separate testing assumed to be redundant. To control expenses, this special inspection was excluded from the Commissioning agents contract. Subsequent discussion with the Fire Marshall and Building Inspections Department corrected this assumption and clarified that special testing and inspection distinct from the HVAC systems of the smoke control is required.
Quotes for the special inspection of the smoke control system were sought and H2Engineering, Inc., the consultant currently performing the commissioning of equipment for the new correctional facility, responded with a Change Order proposal in the amount of $56,590. We also received a proposal from Jensen Hughes, a subcontractor currently working at the new jail, in the amount of $91,860.
The Board approved the original contract with H2Engineering, Inc., on April 17, 2018.
Funds for Permitting and Inspections for this project were identified in the original budget and are available for this Change Order.
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| BUDGETARY IMPACT: |
| Funds for this are available in Fund 311, Series 2017 Project Fund, Cost Center 290408, County Jail Facility, Object Code 56201, Buildings, Project #14SH2728, Detention Facilities. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this Recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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