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County Administrator's Report 7. 24.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/19/2019
Issue: Trial Court Administrator Copying and Printing Equipment Lease and Maintenance Contracts
From:	Kayla McCleery
Department:	Court Administration
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of a Purchase Order to CPC Office Technologies for the Trial Court Administrator's Office - Kayla Blanchard, Administrative Services Manager

That the Board take the following action concerning the current multi-year Agreements with CPC Office Technologies, for the lease and maintenance of copying and printing equipment:

A. Ratify the multi-year lease and maintenance Agreements that are already in effect and authorize the County Administrator to sign new Agreements reflecting the appropriate signature authority;

B. Award a Purchase Order to CPC Office Technologies, in the amount of $25,863, according to the multi-year Agreement for the lease of copying and printing equipment for the Office of the Trial Court Administrator, which includes offices in Escambia, Santa Rosa, and Okaloosa Counties; and

C. Award a Purchase Order to CPC Office Technologies, in the amount of $4,176, according to the multi-year maintenance Agreement associated with the lease of copying and printing equipment for the Office of the Trial Court Administrator, which includes offices in Escambia, Santa Rosa, and Okaloosa Counties.

[Funding: Fund 115, Article V Court Administration, Cost Centers 410503, 410515, 410516, 410502, Object Codes 54401 and 54601]

BACKGROUND:

Prior to the award of the multi-year Contract to CPC Office Technologies, the Office of the Trial Court Administrator requested quotes from three local suppliers which included a deadline of October 16, 2016 at 12:00 pm. Only two vendors responded by the deadline. Of the two quotes received, CPC Office Technologies was the lowest quote. Furthermore, the equipment quoted by CPC Office Technologies is on Florida state Contract.

BUDGETARY IMPACT:

No budgetary impact to the Escambia County General Fund. Funding: Fund 115, Article V Court Administration, Cost Centers 410503, 410515, 410516, 410502, Object Codes 54401 and 54601.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

The Office of the Trial Court Administrator will distribute the Purchase Order.

Attachments
Current CPC Agreements
Blank CPC Agreements
Original Approval by BOCC and Solicitation Docs