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County Administrator's Report 7. 2.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/19/2019
Issue: Change Order #1 to Purchase Order #190246 to Dynamic Security Inc.
From:	DEANA STALLWORTH
Department:	County Administrator's Office
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Dynamic Security, Inc., for Security Officers - Janice P. Gilley, County Administrator

That the Board approve and authorize the County Administrator to execute the following Change Order #1 to Dynamic Security, Inc., adding funds for security coverage at the Ernie Lee Magaha Government Complex and the Central Office Complex for the remainder of the fiscal year, as specified:

Department:	County Administration
Type of Change Order:	Addition
Change Amount:	$13,000
Vendor:	Dynamic Security, Inc.
Project Name:	N/A
Contract:	PD 15-16.051
Purchase Order #:	190246
Change Order #:	1
Original Award Amount:	$55,000
Cumulative Amount of COs through this Change Order:	$13,000
New PO Total:	$68,000

Due to documented concerns regarding the safety of employees and the public during ingress and egress at the Central Office Complex, security coverage was added to the facility in March 2019, increasing the utilization of this purchase order.

[Funding Source: General Fund 001, Cost Center 110201 - $13,000]

BACKGROUND:

The original Purchase Order was approved by the Board on September 20, 2018, with the only identified need of coverage at the Ernie Lee Magaha Complex for the security checkpoint and complex patrols. After an increase in incidents at the Central Office Complex concerning primarily the safety of employees, it was determined that installing a fence with card readers to delineate employee parking would be the most effective option. After the realization that the fencing project would meet the bid threshold, security officers were installed as a measure prior to completion of the bid process and construction of the fencing.

Based on invoicing, the average cost for monthly services this fiscal year, prior to March 2019, was $4,275. Monthly invoices increased over $3,000 from April through July (the last invoice available prior to this Recommendation). This Change Order will provide funding to cover estimated expenses for the remainder of the fiscal year.

BUDGETARY IMPACT:

Funds are available in General Fund 01, Cost Center 110201, to cover this Change Order amount.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the provisions of the Escambia County Code of Ordinances, Chapter 46, Article II Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Pending approval of this Recommendation, a Change Order request will be submitted to the Purchasing Office for processing.

Attachments
Dynamic Security PO 190246