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County Administrator's Report 7. 20.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Change Orders for Mass Transit Purchase Orders - Tonya Ellis, Interim Mass Transit Director
A. That the Board approve, and authorize the County Administrator to execute, the following three Change Orders, adding funds for parts to repair the ECAT Fleet, other County Department fleets, and the Paratransit ECCT Fleet; and
B. Ratify the County Administrators signature on two change orders 190409-3 and 190409-4. Due to an oversight, these change orders were processed without prior approval of the Board.
| DEPARTMENT: |
Mass Transit |
Mass Transit |
Mass Transit |
| DIVISION: |
Maintenance |
Maintenance |
Maintenance |
| TYPE: |
Addition |
Addition |
Addition |
| AMOUNT: |
$10,000 |
$10,000 |
$20,000 |
| VENDOR: |
Pete Moore Chevrolet |
Creative Bus Sales |
Gillig |
| PURCHASE ORDER: |
190409 |
190481 |
190520 |
| CHANGE ORDER: |
5 |
2 |
4 |
| ORIGINAL AWARD AMOUNT: |
$40,000 |
$40,000 |
$85,000 |
| Change Order #1 |
$10,000 |
$9,000 |
-$17,000 |
| Change Order #2 |
$40,000 |
N/A |
$10,000 |
| Change Order #3 |
$3,000 |
N/A |
$7,000 |
| Change Order #4 |
$7,000 |
N/A |
N/A |
| CUMULATIVE AMOUNT OF CHANGE ORDERS THROUGH THIS CHANGE ORDER: |
$70,000 |
$19,000 |
$20,000 |
| NEW PURCHASE ORDER TOTAL: |
$110,000 |
$59,000 |
$105,000 |
[Funding: Funding is available in Fund 104, Mass Transit, Outside Fleet Maintenance, Cost Center 211213, Object Code 54606 in the amount of $20,000 - the cumulative total needed for PO 190409 and PO 190481. Funding of $20,000 needed for PO 190520 is available in Fund 104, Mass Transit, Fleet Maintenance, Cost Center 211217, Object Code 54606] |
| BACKGROUND: |
At the beginning of Fiscal Year 2019, the Mass Transit Department requested blanket PO’s to cover vehicle parts to repair and maintain the ECAT Fixed Route Fleet, the ECCT Paratransit Fleet, and the other County vehicle fleet. The dollar value of the requests was based on historical information from the Fiscal Year 2018 expenditures.
The Chevy Cutaways in the ECCT Paratransit Fleet have experienced an increase of transmission replacements, and engine rebuilds this is indicative of their age and the high mileage driven each day. Pete Moore Chevrolet provides fast delivery times and quality parts for the ECCT Paratransit Fleet and the other County vehicle fleet, thus allowing ECAT Maintenance a faster return to service for the vehicles.
The Chevy 4500 Cutaways in the ECCT Paratransit Fleet were purchased from Creative Bus Sales. The change order is due to an increased number of mechanical and body parts repairs, such as AC parts and equipment that have needed repair recently. Creative Bus also provides parts for the Eldorado fixed route buses, such as body parts and internal electronics custom to the bus and at a lesser price than the manufacturer. More funding is required on these purchase orders, in order to maintain services through the end of Fiscal Year 2019 (211213 54606).
In 2019, 10 2010 Gillig Buses in the ECAT Fixed Route Fleet required the replacement of 10 engines to assist in reaching their useful life. Gillig also provides manufacture-specific items such as a wide range from suspension, electrical, and body parts to repair the bus damaged due to an occasional accident. More funding is required on the Gillig PO 190520 to continue repairs to the twenty-three Gillig buses in the ECAT Fixed Route Fleet through the end of Fiscal Year 2019 (211217 54606). |
| BUDGETARY IMPACT: |
| Funding is available in Fund 104, Mass Transit, Outside Fleet Maintenance, Cost Center 211213, Object Code 54606 in the amount of $20,000 - the cumulative total needed for PO 190409 and PO 190481. Funding of $20,000 needed for PO 190520 is available in Fund 104, Mass Transit, Fleet Maintenance, Cost Center 211217, Object Code 54606. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| NA |
| PERSONNEL: |
| NA |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance article II, Purchase and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this Recommendation, the three Change Orders will be submitted to the Office of Purchasing for processing. |
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