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County Administrator's Report 13. 7.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Motorola Solutions, Inc., for the Public Safety Department's P25 Maintenance Agreement - Michael D. Weaver, Public Safety Department Director
That the Board take the following action concerning the Motorola Solutions, Inc., Change Order:
A. Approve and authorize the County Administrator to execute the Change Order Number 1, adding funds for the P25 Maintenance Agreement for the Communications Division through the balance of the Fiscal Year, per the following:
| Department: |
Public Safety |
| Division: |
Communication |
| Type: |
Addition |
| Amount: |
$102,374.52 |
| Vendor: |
Motorola Solutions, Inc. |
| Project Name: |
N/A |
| Contract: |
USC000015559 |
| Purchase Order #: |
180052 |
| Change Order #: |
1 |
| Original Award Amount: |
$365,127 |
| Cumulative Amount of Change Orders through this CO: |
$102,374.52 |
| New PO Total: |
$467,501.52 |
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B. Authorize the issuance of a Budget Amendment from the General Fund Reserves for Operating, in the amount of $51,188, in order to cover 50% of the shortage of funds necessary to complete Change Order #1, due to a Motorola Solutions, Inc., billing error. This is the amount due per the contract with Motorola Solutions, Inc. However, they failed to send an invoice for this payment. The other 50% of funds are available in the current Fiscal Year 2017/2018 Communications Budget.
[Funding Source: Fund 001, General Fund, Cost Center 330403, Communications]
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| BACKGROUND: |
Upon a review of the Purchase Order, it has been determined that an additional $102,374.52 is needed to pay outstanding invoices from FY 16/17 due to a Motorola Billing error. This is the amount due per the contract with Motorola. However, they failed to send an invoice for this payment.
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| BUDGETARY IMPACT: |
| Funds will be available in Fund 001, General Fund, Cost Center 330403, Communications after the approved budget amendment. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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