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County Administrator's Report 13. 9.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Award for Design Services for Motley Court Gulley Improvements - Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Approve and authorize the County Administrator to sign the Agreement between Escambia County and HDR Engineering, Inc., per the terms and conditions of PD 17-18.040, Design Services for Motley Court Gulley Improvements, for a lump sum amount of $75,265.74; and
B. Authorize the County Administrator or designee to sign United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) Emergency Watershed Protection (EWP) Program forms, subject to Legal review and sign-off, as necessary to finalize the Grant funding Award, and any subsequent program-related documents for this project, that do not alter the finite terms of funding amounts or budgets.
[Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project 08EN0068, $75,265.74] |
| BACKGROUND: |
At the September 21, 2017, Board of County Commissioners meeting, the board authorized submittal request of Motley Court Clear Creek Gulley project to NRCS for consideration of grant eligibility, and funding under the EWP. NRCS staff sent several forms to be signed by an authorized County representative of Escambia County, prior to awarding a grant agreement. Once the NRCS awards the grant to Escambia County, staff will prepare a separate board recommendation, with legal review of the grant agreement, for board consideration to accept the grant award.
Requests for Letters of Interest, PD 17-18.040, Design Services for Motley Court Gulley Improvements were publicly noticed on April 2, 2018 to ninety-three known firms. Responses were received from three firms on April 19, 2018.
The Selection/Negotiation Committee ranked in the following order:
1. HDR Engineering, Inc.
2. Sigma Consulting Group, Inc.
3. Volkert, Inc.
The first negotiation meeting was held on May 24, 2018 and the Final and Best Offer was established with a lump sum fee of $75,265.74. |
| BUDGETARY IMPACT: |
| Funding: Fund 352 LOST III, Cost Center 210107, Object Code 56301, Project 08EN0068, $75,265.74 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract, Form G, Consulting Services for Stand-Alone Projects |
| PERSONNEL: |
| All work associated with this recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract, Form G, Consulting Services for Stand-Alone Projects and Purchase Order. |
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