Agenda

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County Administrator's Report 13. 1.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	06/21/2018
Issue: Agreement for GPS Automatic Vehicle Loading System Options for Escambia County Area Transit with DoubleMap, Inc., Contract (PD 13-14.057)
From:	Mike Crittenden
Department:	Mass Transit
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Agreement for GPS Automatic Vehicle Loading System Options for Escambia County Area Transit with DoubleMap, Inc. (PD 13-14.057) - Mike Crittenden, Mass Transit Director

That the Board take the following action concerning Agreement for GPS Automatic Vehicle Loading System Options for Escambia County Area Transit with DoubleMap, Inc. (PD 13-14.057):

A. Ratify Addendum #1 to the Agreement for GPS Automatic Vehicle Loading System Options for Escambia County Area Transit (PD 13-14.057), extending the term of the Agreement through October 15, 2017; and

B. Approve and Authorize the Chairman to sign the Amendment to Agreement for GPS Automatic Vehicle Loading System Options for Escambia County Area Transit (PD 13-14.057), extending the term of the Agreement through October 15, 2018.

[Funds needed for this project are included in the Mass Transit Budget - Fund 104]

BACKGROUND:

The County previously entered into an Agreement with DoubleMap, Inc. for GPS Automatic Vehicle Loading System Options for Escambia County Area Transit (PD 13-14.057) with a two year term commencing on 10/16/14 and expiring on 10/15/16. Included in annual costs are Subscriptions, support and Licensing, cellular service etc.

Addendum #1 to the Agreement, which extended the term for one additional year (10/15/16-10/14/17) was executed without the requisite authority by the former Finance Manager employed by the former management company, First Transit, Inc., and the addendum was not approved by the Board of County Commissioners. Nonetheless, the County has continued to utilize the service, and DoubleMap relied upon the representations of our contractor, First Transit.

The Amendment to the Agreement will serve to extend the term for another one year period expiring on 10/15/18. In the interim, the County will issue a solicitation to competitively procure a new contract in accordance with the County’s procurement code.

BUDGETARY IMPACT:

Funds needed for this project are included in the Mass Transit Budget - Fund 104

LEGAL CONSIDERATIONS/SIGN-OFF:

The Amendment was prepared by Senior Assistant County Attorney, Kristin D. Hual.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

Mass Transit staff will coordinate with the Contractor, DoubleMap, Inc.

Attachments
Addendum 1
Amendment