Agenda

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County Administrator's Report 14. 8.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	05/17/2018
Issue: Exercising the Second of Three Possible One-Year Extensions Related to PD13-14.044
From:	SELINA BARNES
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Utilization of the Second of Three Possible One-Year Extensions Provided for in the Agreement for Commissary Services for the Escambia County Road Prison, PD 13-14.044 - Selina Barnes, Interim Corrections Department Director.

That the Board approve the utilization of the second of three possible one-year extensions provided for under Section 2 of PD 13-14.044, Agreement for Commissary Services for the Escambia County Road Prison.

[Funding: This is a revenue generating agreement benefiting the Road Prison's Commissary Trust revenue account; Fund 175, Account 342301]

BACKGROUND:

On April 14, 2014, the County issued an Invitation to Bidders (PD13-14.044) seeking vendors to provide commissary services to the Escambia County Road Prison. On June 26, 2014, the County entered into an agreement with Kimble's Food by Design, Inc. as a result of the solicitation. Section 2 of the respective agreement outlines the term of the agreement. The term is listed as three years with three possible one-year extensions if mutually agreed upon by both parties. It is the request of the Corrections Department that we utilize the second of the three possible one-year extensions for the period of June 26, 2018 to June 25, 2019.

BUDGETARY IMPACT:

This is a revenue generating agreement benefiting the Road Prison's Commissary Trust revenue account; Fund 175, Account 342301.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, reviewed the initial agreement. The utilization of the extension as provided for in section 2 of the agreement does not require an amendment to the agreement.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

The Board has indicated that they wish to review those agreements in which the County indicates the desire to exercise the option to utilize extensions beyond the initial term of the agreement.

IMPLEMENTATION/COORDINATION:

Upon approval, the Corrections Department will work with the vendor to insure the continued provision of services as outlined in the agreement.

Attachments
Kimble's Food by Design, Inc., PD13-14.044