Agenda

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County Administrator's Report 14. 9.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	05/17/2018
Issue: Exercising The Second of Two Possible One-Year Extensions Related to PD13-14.046
From:	SELINA BARNES
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Utilization of the Second of Two Possible One-Year Extensions, Provided for in the Multiple Award Agreement for Corrections Department Laundry and Cleaning Supplies, PD 13-14.046 - Selina Barnes, Interim Corrections Department Director

That the Board approve the utilization of the second of two possible one-year extensions, provided for under Section 2 of the following Agreements covered by PD 13-14.046:

A. Agreement for Laundry and Cleaning Supplies, PD 13-14.046, between Bob Barker Company and Escambia County, Florida; and

B. Agreement for Laundry and Cleaning Supplies, PD 13-14.046, between Charles Neely Corporation-PR Chemical & Paper Supply and Escambia County, Florida

[Funding: Fund 001, General Fund; Cost Center 290401 and Fund 111 Detention/Jail Commissary; Cost Center 290406]

BACKGROUND:

On April 7, 2014, the County issued an Invitation to Bidders (PD13-14.046) seeking vendors to provide certain laundry and cleaning supplies and inmate goods on an as-needed basis. On June 3, 2014, the County entered into agreements with Bob Barker Company and Charles Neely Corporation-PR Chemical & Paper Supply as a result of this multi-award agreement. Section 2 of the respective agreements outlines the term of the agreement. The term is listed as three years with two possible one-year extensions if mutually agreed upon by both parties. It is the request of the Corrections Department that we utilize the second of two additional one-year terms for the period of June 4, 2018 to June 3, 2019. The vendors have not requested any price adjustments during the term of the agreement nor have they requested adjustments for the proposed one-year extension. It is the intent of the Department to coordinate with purchasing to have the services re-bid during the course of the final one-year extension.

BUDGETARY IMPACT:

Funding: Fund 001, General Fund; Cost Center 290401 and Fund 111, Detention/Jail Commissary Fund; Cost Center 290406.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, reviewed the initial agreements. The utilization of the extension as provided for in section 2 of the agreements does not require an amendment to the agreements.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

The Board has indicated that they wish to review those agreements in which the County indicates the desire to exercise the option to utilize extensions beyond the initial term of the agreement.

IMPLEMENTATION/COORDINATION:

Upon approval, the Corrections Department will work with the vendors to obtain those items covered by the specified agreements.

Attachments
Bob Barker Company, PD13-14.046
Charles Neely Corp-PR Chemical & Paper Supply, PD13-14.046